Church Council Meeting 11/17/2020
Annual Meeting 11/8/2020
Income and Expense Statement YTD Through November 2020
Annual Report 2020
SOTH Council Monthly Committee Report
Committee Name
Treasurer
Report Date
02-16-2020
Items Discussed
January expenses in the General Fund exceeded income by about 4K.
Please note that Synod Contributions ($709) is considerably below our average contribution last year of $1000 in a month where income should be considerably above average.
Please note that Synod Contributions ($709) is considerably below our average contribution last year of $1000 in a month where income should be considerably above average.
Income in the general fund for January was about 9K below budget, and expenses were about 5k below budget.
There was no meeting of the Finance Committee this month.
Recommendations/Action
As this is my last Treasurer’s report, I am making a few recommendations which I think the council should consider this year:
1. Moving the cell tower income back into the general fund, as the Capital Fund now has enough funds to pay for new air conditioners, as well as maintaining a substantial residual for major building repairs.
2. Council needs to decide the future of the Building Fund and Capital Funds — continue, eliminate, combine, etc.?
3. Watch the new policy of contributing 5 be on income from the general fund or from all income?
4. Note that a contribution of $1,000 deposited in the IT Designated fund is to be used to offset increased costs of the color copier.
5. Monthly income in the general fund has been trending lower. Much of this will be offset by no building fund expenses; however, this trend should be monitored carefully. A large contribution has been received in April the past few years; hopefully, this will occur again this year as the contribution is about 25% of total yearly income.
1. Moving the cell tower income back into the general fund, as the Capital Fund now has enough funds to pay for new air conditioners, as well as maintaining a substantial residual for major building repairs.
2. Council needs to decide the future of the Building Fund and Capital Funds — continue, eliminate, combine, etc.?
3. Watch the new policy of contributing 5 be on income from the general fund or from all income?
4. Note that a contribution of $1,000 deposited in the IT Designated fund is to be used to offset increased costs of the color copier.
5. Monthly income in the general fund has been trending lower. Much of this will be offset by no building fund expenses; however, this trend should be monitored carefully. A large contribution has been received in April the past few years; hopefully, this will occur again this year as the contribution is about 25% of total yearly income.
Implementation
I have updated the recipients of this report to members of the new council. New members, please confirm to me that you have received this report so I can validate that I have used correct email addresses.
SOTHfinancials0120.pdfSOTH Council Monthly Committee Report
Committee Name
Worship and Music
Report Date
01-16-2020
Attendees
Pam Brosonski
Joe Foryan
Pastor Schmidt
Rita Schmidt
Marie Johnson
Larry Holihan
Joe Foryan
Pastor Schmidt
Rita Schmidt
Marie Johnson
Larry Holihan
Items Discussed
Review of Christmas season activities: (1) Recommend conducting Lessons and Carols during Advent; hopefully, get someone other than Rita to plan worship service; (2) May need a boom to erect and take down Christmas tree; (3) move nativity scene from under altar; (4) review times of Advent services.
Lenten and Easter Schedule:
Ash Wednesday Service – Feb 26 at 11 am and 6:30 pm
Lenten midweek services moved to 11 am. Bring brown bag for lunch.
April 5 – Palm Sunday
Maundy Thursday – April 9 – candles/prayer – 6:30 pm
Good Friday – April 10 – Tenebrae Service – 6:40 pm
Easter – April 12 – Two services breakfast between services
April 19 – Pastor not here. Pastors Steve Tolander and Roy Godfrey will preside. Financial obligations need to be discussed with council.
May 3 – Pentecost – Wear red.k Encourage congregation to bring red flowers.
Move to one service for summer starting May 17.
Possibility of creating more banners, Pentecost, Lent, etc. Cost about $200/banner. Could use Memorial funds or request assistance from Virginia Circle. Rita investigating this.
Need more tables, including wooden table for funerals. Can be funded from Memorial contributions.
The committee discussed going to one service throughout the year. Various opinions on this subject. Possibility of losing members. With two services there is a constant problem with obtaining worship volunteers and low attendance at early service.
Need to order candles for Advent wreath and candlelight service.
Schedule a potluck or fellowship activity in second quarter (maybe hot dog fest?) Recommend Saturday pm for these activities.
Several issues regarding the organist attendance and other issues discussed; committee recommended bringing this issue to council.
Next meeting scheduled for Feb 20 2020 at 6:30 pm
SOTH Council Monthly Committee Report
Committee Name
Treasurer
Report Date
01-19-2020
Items Discussed
Thanks to strong income in December, we ended the year spending about $4,000 less than our income for the year in the General Fund.
Mortgage balance at the end of the year was $164,518.05 with a reserve of $16,633 .72 in the Building Fund
Raymond Jones achieved an appreciation of $18,430.66 for the year in the investment fund.
The Raymond Jones scholarship fund showed a lower balance than at the beginning of the year, due to a withdrawal of $3,000 from the fund.
Both Raymond Jones funds continued to appreciate in December, due to the strong stock market performance.
The capital fund ended the year with a balance of $49,408 (almost $52,000 as of Jan 19, 2020).
The major building repairs fund had a balance of $14,305.12 at the end of December. Currently, the fund is appreciating about $1500 a month from receipts for the cell tower lease.
All outstanding bills were paid as of December 31, and we enter the new year with no outstanding liabilities other than our monthly mortgage payment. We enter the new year with a balance of $44,809.53 in our operating fund, an increase of about $4,500 over the beginning of the year.
The 2019 Year in Review brochure has been completed and will be distributed the week of the Congregational Meeting. The yearly Treasurer’s report has been included in the 2019 annual report.
Recommendations/Action
The council should consider taking about $20-25K from the Capital Fund toward mortgage reduction.
I have enjoyed serving as your Treasurer for the past few years. I appreciate all the cooperation I have received from members and council. My special thanks to Tina for her support and cooperation during my tenure.
December financials are attached to this report.
Monthly Council Minutes December 2019
Meeting Date
12-17-2019
Attendees
Diane Bursey, Chris Russell, Larry Holihan, Karissa Schorer, Tina Crawn, Pastor Dennis Schmidt, Tom Klinger, Marian Larson, Connie Kersten & Mike Walls
Absent
Peg Massaro & Joe Montfort
Time, Opening, Devotions, Minutes
Call to Order – 6:50p
Devotion – Mike Walls – Miracles
Minutes of Previous Meeting – No questions or concerns
Devotion – Mike Walls – Miracles
Minutes of Previous Meeting – No questions or concerns
Treasurer Report
Expenses again exceeded income by more than $10,000.
Church mortgage balance was $169,341.12 as of December 1.
Reserve income:
Bldg Repair $14,305
Capital Fund $29,026
Bldg Fund $16,469
TOTAL $59,800
Raymond James Investment fund gained $1,731 and the Scholarship fund gained $478, as the Stock Market continued its strong performance.
Church mortgage balance was $169,341.12 as of December 1.
Reserve income:
Bldg Repair $14,305
Capital Fund $29,026
Bldg Fund $16,469
TOTAL $59,800
Raymond James Investment fund gained $1,731 and the Scholarship fund gained $478, as the Stock Market continued its strong performance.
New Business
Church track is no longer offering payroll services. We need to find a new system. Realm: Tina recommends this option- we get six months free with an initial installation fee. If we like this option, we can switch the general member information and financials over as well. We can do this when the ChurchTrac contract is up or we can pay ChurchTrac monthly for membership until the end of 2020. Then switch membership completely over to Realm in 2021.
Motion to move Payroll to Real made by Pastor Dennis, seconded by Karissa, carried
Motion to move Payroll to Real made by Pastor Dennis, seconded by Karissa, carried
Closing, Next Meeting
Adjournment at 7:09 pm
Next council meeting on January 21, 2020 at 6:30
Next council meeting on January 21, 2020 at 6:30
SOTH Council Monthly Committee Report
Committee Name
Treasurer
Report Date
12-14-2019
Items Discussed
Expenses again exceeded income by more than $10,000.
Church mortgage balance was $169,341.12 as of December 1.
Reserve income:
Bldg Repair $14,305
Capital Fund $29,026
Bldg Fund $16,469
TOTAL $59,800
Raymond James Investment fund gained $1,731 and the Scholarship fund gained $478, as the Stock Market continued its strong performance.