SOTH Council Monthly Committee Report

Committee Name

Worship and Music

Report Date

07-13-2018

Attendees

No meeting this month

Items Discussed

The committee did not meet this month. However, bids are being received for possible audio and projector upgrades.

The committee will meet in August to begin planning Fall and Winter worship activities.

Recommendations/Action

It is recommended that Council approve improvements to the Audio and Projection system as allowed by available funds.

SOTH Council Monthly Committee Report

Committee Name

Treasurer

Report Date

07-13-2018

Items Discussed

The June financials have been completed and are located in the Council Blog. I recommend you review these prior to the July council meeting.

An update on the status of Restoration funds will be presented at the meeting.

The conversion of the financials to ChurchTrac has been completed and went live on July 1. Transfer of entries from Quikbooks to ChurchTrac for the first six months of this year is complete, so the entire year of 2018 is now in ChurchTrac.

Gizella Guba has resigned as our bookkeeper. Effective July 1 bookkeeping duties were assigned to Tina Crawn.

We have opened new accounts at Mainstreet Bank in Clermont and are in the process of transferring funds between banks. New credit cards (assigned to individuals) are being processed through Mainstreet.

The finance committee has completed all actions assigned to it and will now enter an inactive status. However, we will re-activate this committee as needed.

SOTH Council Monthly Committee Report

Committee Name

Treasurer Report

Report Date

06-15-2018

Items Discussed

The May financials have been completed and are located in the Council Blog. I recommend you review these prior to the June council meeting. Raymond James accounts are now included in the Fund Balances and highlights are recorded in ChurchTrac.

The Insurance Deductible Fund is fully funded (and has a surplus). A list of renovation wishes has been compiled and excess funds could be used for these items. Of top priority is an update to our Audio and Projection systems. We are working with an audio visual company to provide a proposal implement this priority. It will be presented to the Council for approval.

The conversion of church financial to ChurchTrac will be completed by July 1 and our new bank accounts will also be established by this date. More information is contained in the June finance committee report.

SOTH Council Monthly Committee Report

Committee Name

Finance Committee

Report Date

06-10-2018

Attendees

Pam Brosonski
Larry Holihan
Diane Bursey
Pastor Schmidt (concurred on 6/12)

Tina Crawn was not in attendance

Items Discussed

The committee discussed the status of converting to ChurchTrac financials on July 1 and the transition from the current QuickBooks financials. The committee also discussed how the financials should be produced beginning July 1.

Recommendations/Action

The committee will present its recommendations at the June council meeting.

Implementation

Mainstreet Bank will be our new bank effective July 1. We are in the processing of establishing accounts and credit cards. Conversion from BB&T bank will be gradual as we phase into our new system.

SOTH Council Monthly Committee Report

Committee Name

Worship and Music

Report Date

06-15-2018

Items Discussed

No meeting was held this month.
The worship area was completed in time for returning to our sanctuary on May 27.
A new lighted cross and felllowship tables were purchased through the Memorial Fund. New chairs were funded through Designated Funds.

The organ was returned from the contractor with some of the foot pedals not working. Fixing this item is being addressed through the contractor.

We still need volunteers to work at the Welcome Table each week. So far we have had several new visitors be greeted through this new area. Congregational sign ups and other questions are also routed through the Welcome area. The TV above the Welcome area announces coming events. We have recently added financial income and attendance to the weekly info.

A variety of worship techniques and music is being selected for summer worship. We plan to resume two services and a Wednesday service in the Fall.

The possibility of replacing our sound system and projector with new technology is being investigated.

Chris Morse has joined the committee.

SOTH Council Monthly Committee Report

Committee Name

Worship and Music

Report Date

05-10-2018

Attendees

Pastor Schmidt
Joe Foryan
Rita Schmidt
Larry Holihan

Absent:
Pam Brosonski
Karissa Bursey

Items Discussed

Coming back into the church
Layout of sanctuary
Summer worship contents
Wednesday worship
Worship while Pastor and Joe are at Synod assembly
Spanish congregations interest in using our facility for worship.

Recommendations/Action

Return to church worship is scheduled for May 27 at 9:30. Backup plans were made in case the sanctuary is not ready on that date. A special worship with a potluck following is planned after worship. A special bulletin will be produced on May 27 honoring our return to the sanctuary and thanking those that provided memorials and contributions.

The committee feels that the sanctuary should not be cluttered with items after renovation. Only the Welcome Table, TV and shelves will be on the back wall. The coffee table will be located on one side of the church and FNC wagon on the other side (below member name tags). 8 round tables will be located in the fellowship area. No tables will be located at rear of seating area. The visitor sign in table will be located at the front of the church and used for readings. The flower chart will be relocated to a notebook at the welcome table. The welcome table will be used as a focal point for members and visitors for information and sign up. Projection paint has been applied to the front wall for better resolution and visibility. The organ, piano, and sound system will be moved back into the sanctuary after carpet is installed. Piano will be retuned. A new cross will be placed behind the altar.

One worship service at 9:30 will be held during summer months. Worship will include some different components such as dramatizations, videos, etc.

Wednesday worship will not be held during the summer months, but will start again in the fall when we return to 2 services in September.

Pastor Godfrey will conduct worship on June 3 while Pastor and Joe are at Synod Assembly. There will be worship at Synod Assembly on Sunday morning (Embassy Suites in Kissimmee) open to all.

Two Spanish congregations have expressed interest in using our facilities on Sunday afternoon for worship. The committee supports this request and sees options for joint activities, such as fellowship, youth, etc.

A discussion of the value of one vs two services on Sunday was discussed. It was noted that we gain about 30 members each week when two services are held. Even though Wednesday worship has remained small, several attendees have joined the church through this service and it remains a valuable ministry.

Chris Morse will be joining the committee.

Implementation

Committee members will supervise items being moved back into the sanctuary and their placement during a work day tentatively scheduled for May 19.

Council Meeting Agenda

Shepherd of the Hills Council Agenda Meeting Date

2018-04-24

Devotions

Diane Bursey

Old Business

Digital Sign permit issues
Restoration Update info
LED light replacement in spotlights
Replacement of memorial funds
Door Repair of glass double doors
Maintenance proposal
Other

New Business

New location for worship services beginning May 6th
Readdress proposal to use our facilities on Sunday afternoon for worship services