Posted on

Monthly Council Minutes (Draft)

Meeting Date

06-18-2019

Attendees

Diane Bursey, Chris Russell, Larry Holihan, Karissa Schorer, Tina Crawn, Pastor Dennis Schmidt, Tom Klinger, Mike Walls & Joe Montfort

Absent

Marian Larson, Peg Massaro, Connie Kersten,

Time, Opening, Devotions, Minutes

Call to Order – 6:30p
Devotion – Chris Russell – Be positive, laugh often, and let God worry about the difficult things. Enjoy everything you can.
Minutes of Previous Meeting – No questions or concerns

Treasurer Report

A substantial contribution for the General Fund was received this month. This contribution puts us in line with achieving our proposed income for the year.
The kickoff for the Mortgage Reduction effort will begin the first week in July with a bulletin insert and introduction during announcements. The goal will be to raise $150,000, but over $20,000 raised by the start date. Need to get financial plan to replace a/c units as they fail. Need to determine how garage project will be financed.
Note that Raymond James investments showed a significant loss in May, but probably will substantially recover in June. We are keeping up with payment of all liabilities. Joe will reach out to contact with Raymond James to question why some of our fees are so high. Will contact our Thrivent representative to come in and discuss Grantor Trust. Due to the upcoming school year we need to request a check for $3000 from the Raymond James Scholarship fund to cover the total amount of scholarships for 2019/2020. Motion to approve by Joe, seconded by Chris, motion carried.

Recommendations/Action -We still do not have electronic files of our finances from our previous bookkeeper. Recommend aggressive action to accomplish this.

Pastor Report

Member visits – 14, New Member visits – 9, Hospital Visitations – 3,
Nursing Home Visitations – 3, Private Communions – 6, Crisis Interventions – 1, Meetings – 6, Consultations – 11, Worship Services – 4, Classes taught – 3, Adult Bible Study – 0, Official Pastoral Acts – Synod Assembly June 6-8, Confirmation of Braden Azis and Clinton Kuropkat – 6/9

Committee Reports

Property Committee Report – Mean to Clean has been contracted on a 90-day basis to clean the church. They have a standing once per week cleaning for Thursday mornings beginning at 9:00am. The property committee will oversee their work and will communicate any concerns from the congregation. The 12-ton Air Handler/Compressor has been replaced by Riffles in the administration wing. Riffles is not going to be able to do the 3 air handlers in the ceiling, so we have Above and Beyond quoting these using Carrier equipment. They will be able to replace these and will confirm on quote. Riffles was here to get us up and running on Confirmation Sunday, June 9th. Weatherization has started on the garage; total cost for this project will be $6000 including the mini split HVAC. Funds will come from the “Major Building Repairs” Fund. Motioned to accept by Joe, seconded by Tina, motion carried

Worship & Music – Did not meet before this meeting. Ideas are already underway for God’s Work Our Hands in the fall.

Financial Committee – Mortgage donations are helping us to make close to double payments each month so far. This is allowing us to lower the principal each month. We have so far sponsored 14 children for the summer feeding program.

Old Business

Weather proofing the garage was covered under the property committee report. Church signage will cost approximately $215 plus a Sanctuary sign. Motion to purchase signs by Mike, seconded by Tom, motion carried. Janitorial position update covered in property committee. Electronic sign permit and drawings; today Affordable Signs came out and they will provide us with a quote to perform all responsibilities. Larry should be able to present this next month. Time and Talent surveys were passed out last Sunday and we have approximately 25 completed. Diane will add the survey to the weekly reminder, Larry will put it on the website, and we will email the congregation via ChurchTrac. Personnel and Policy Mission Team update; Pastor has 3 or 4 current handbooks and performance reports from other churches that we can use as a reference point. Tina will bring the Methodist handbook; Mike has volunteered to serve on the committee and Tom will ask his mother. Education Mission Team – Use results from time and talents survey. Iglesia de Dios Pentecostal has decided to continue with their current location for the next year. What are we doing for Change for Change for the next couple of months? Building Blocks- June and July; Thrive Clermont- August and September; Forward Pass- October and November

New Business

Door Security for office personnel – The video doorbell that shows a live picture of who is at the door on the person’s cell phone. They can also speak to the person. This can happen even if the office personnel are not on property. Cost will be approximately $100 and will come from Thrivent funds or general office supplies. Recycling – We need recycling bins placed throughout the church. Diane will take over recycling the material if the custodians can gather all the recyclables in one location. We need to hold a “Special Congregational Meeting” on Sunday July 21st to approve the costs of the AC work. Will also announce new Capital Campaign; 1 to 1 for the mortgage and the AC units. We need to change the budget line item from “Mortgage Reduction Fund” to “Capital Fund”. Updates need to be made to our church By-Laws to allow council to use designated funds for large expenses without congregational approval. These updates will be presented during our Annual Meeting in 2020. Motion to move $709.06 from “Insurance Checks” to “Major Building Repairs” designated fund by Joe, seconded by Chris, motion carried. Tree trimming needs to be done all at once by a contractor. Tina will ask the person the Methodist Church uses, and we will also reach out to Nick Brosonski. Motion to move July Council meeting to Tuesday July 9th.

Closing, Next Meeting

Adjournment at 7:53 pm,
Next month’s devotional – Diane Bursey
Next meeting date – July 16 at 6:30 pm
Closed with The Lord’s Prayer
Posted on

Monthly Council Minutes (Draft)

Meeting Date

12-17-2019

Attendees

Diane Bursey, Chris Russell, Larry Holihan, Karissa Schorer, Tina Crawn, Pastor Dennis Schmidt, Tom Klinger, Marian Larson, Connie Kersten & Mike Walls

Absent

Peg Massaro & Joe Montfort

Time, Opening, Devotions, Minutes

Call to Order – 6:50p
Devotion – Mike Walls – Miracles
Minutes of Previous Meeting – No questions or concerns

Treasurer Report

Expenses again exceeded income by more than $10,000.
Church mortgage balance was $169,341.12 as of December 1.
Reserve income:
Bldg Repair $14,305
Capital Fund $29,026
Bldg Fund $16,469
TOTAL $59,800
Raymond James Investment fund gained $1,731 and the Scholarship fund gained $478, as the Stock Market continued its strong performance.

New Business

Church track is no longer offering payroll services. We need to find a new system. Realm: Tina recommends this option- we get six months free with an initial installation fee. If we like this option, we can switch the general member information and financials over as well. We can do this when the ChurchTrac contract is up or we can pay ChurchTrac monthly for membership until the end of 2020. Then switch membership completely over to Realm in 2021.
Motion to move Payroll to Real made by Pastor Dennis, seconded by Karissa, carried

Closing, Next Meeting

Adjournment at 7:09 pm
Next council meeting on January 21, 2020 at 6:30
Posted on

Monthly Council Minutes (Draft)

Meeting Date

10-22-2019

Attendees

Diane Bursey, Chris Russell, Tina Crawn, Pastor Dennis Schmidt, Tom Klinger, Joe Montfort, Marian Larson, and Peg Massaro

Absent

Larry Holihan, Karissa Schorer, Mike Walls, and Connie Kersten

Time, Opening, Devotions, Minutes

Call to Order – 6:30p
Devotion- Tom Klinger
Minutes of Previous Meeting – No questions or concerns

Treasurer Report

Expenses in the General Fund exceed income by more than $10,000 in October.
Mortgage Balance as of November 1 is $ 169,341.12.

Reserves for Building/Capital Fund as of November 1:
Building Fund – $16,803.72
Major Bldg Fund $11,263.36
Capital Fund – $21,212.00
TOTAL – $49,279.08

Appreciation in the Raymond Jones Fund (due mainly to stock market appreciation):
Scholarship Fund – $ 405.27
Investment Fund – $1463.44

Outreach Contributions in October
Disaster Relief – $2,120.00
FNC $ 20.00
Change for Change $ 393.50

Implementation

Church budget for 2020 was approved at the October council meeting.
New counters are being trained for weekly offering counting.
A new computer is being purchased for counters (old one unusable).

Pastor Report

Member visits – 7, New Member visits – 0, Prospective Member visits- 5, Hospital Visitations – 3, Nursing Home/Hospice Visitations – 4, Private Communions – 3, Crisis Interventions – 0, Meetings – 5, Consultations – 4, Worship Services – 8, Classes taught – 1, Adult Bible Study – 0, Official Pastoral Acts – Pastor Conference 10/14-10/16

Committee Reports

Property Committee Report – Contractor contacted to finish the garage ceiling. All the Christmas trees have been sorted and moved to appropriate locations. Planning the first Congregational clean up day. Reaching out to janitorial supply company to discuss options with the property committee.
Worship & Music – No report

Old Business

Mean to Clean- improvements have been made.
Time & Talent Survey- we will gear up again since our northern members are back.
Electronic sign- tabled. Personnel and Policy Mission update- tabled
Cross Cleaning Update- tabled
Stewardship Update- Joe M sent out an email the beginning of the month giving members an idea of the direction we are going.
Supply Pastor request- we will secure a hotel for the Pastor on 11/16/19
Update on remodel of copy closet/ storage closet- tabled
Most tabled items were because the appropriate council member was not present to discuss.

New Business

Move Congregational Meeting to November beginning in 2020 so we can go into the new year with the new budget and new council members. Discussion was made about the issue of our northern members not being back to Florida by then. Discussion was to poll our members to see exactly what this true number is.
Changing service times- it was recommended that we return to one service as we only have a select few people at 8 am. This would give all members the opportunity to fellowship and worship together. Discussion was made that there are several church members who would not attend as this would not work them time wise. We will review this again after speaking to these members.
Council retreat- recommended that next year’s council go on a retreat together that will be partially funded by the church. This would give all members the opportunity to work and grow together. Team building and spirituality.
Budget 2020- The budget was presented by Tina Crawn for the 2020 Fiscal Year. The Finance Committee had already met previously numerous times and came to make their recommendations to the council. Overall the budget only increased slightly monetary wise. The biggest change was switching the cell tower income back to a designated fund and not into the general fund. There was two line items added to the Christian Formation section. There was money added for Stewardship and for Outreach. Property increased mainly because we moved the custodial cleaning from staff to property since we have an outside vendor performing these services. The 5 staff members we have all received a small salary increase which did not move those numbers drastically. Overall the budget for 2020 had an increase of $6700.00.The overall percentage increase is 2.5%. Joe Montfort made a motion to approve the 2020 Budget (Spending Plan). Peg Massaro seconded the motion. The motion carried and the 2020 Spending plan was approved by the council members and will be voted on at the Annual Congregational Meeting in January for final approval.

Closing, Next Meeting

Adjournment at 7:56 pm
Closed with the Lord’s Prayer
Devotion for October is Karissa Schorer
Next council meeting on November 19th at 6:30
Posted on

Monthly Council Minutes (Draft)

Meeting Date

09-17-2019

Attendees

Diane Bursey, Chris Russell, Larry Holihan, Karissa Schorer, Tina Crawn, Pastor Dennis Schmidt, Tom Klinger & Joe Montfort

Absent

Marian Larson, Peg Massaro, Connie Kersten, Mike Walls

Time, Opening, Devotions, Minutes

Call to Order – 6:30p
Devotion – The Lord’s Prayer
Minutes of Previous Meeting – No questions or concerns

Treasurer Report

Church Mortgage balance as of August 1, 2019 was $174,630.05.
At the end of August monies available for A/C upgrades and/or Building reduction totaled:
Bldg Fund – $18,120
Major Bldg Repairs – $ 9,868
Capital Fund – $ 2,670
TOTAL $30,658
Income in the General Fund in August was not enough to cover August expenses. However, a surplus from earlier months covered this loss.
The Altar Fund is in a negative position for the first time this year. Money from the General Fund (Worship: Florist) was used to cover this loss.
Pam Brosonski conducted an audit of the finances this month. A report will be forthcoming. One major deficiency she noted involved improper procedures in counting weekly offerings: two people are required to count funds each week, funds must be counted on church premises, and signatures affirming the deposits need to be on deposit summaries.
Raymond James figures delayed so they are not on this month’s financial report. Joe will work with Raymond James to get Tina access online to see the information herself
Implementation
The deficiencies noted above were corrected as of September 8, 2019.
A meeting to discuss the 2019 budget will be held on Thursday, September 26 at 6:30 pm at the church. Larry Holihan, Tina Crawn, Pam Brosonski, Joe Montfort, and Marie Johnson are on the budget committee. The meeting is open to council members who may want to attend.

Pastor Report

Member Visitations – 16, New Member visits – 7, Prospective Member visits – 5, Hospital Visitations – 3, Nursing Home/Rehab Visitations – 4, Private Communions – 7, Crisis Interventions – 3, Meetings – 6, Consultations – 7,
Worship Services – 6, Classes Taught – 0, Adult Bible Study – 0,
Official Pastoral Acts – Baptism of Tess Elizabeth Brodie – 9/15/2019

Committee Reports

Property Committee Report – Motion to accept proposal by Platinum Landscaping by Chris, seconded by Joe, motion carried. Garage is ready to paint

Worship & Music – Did not meet this month

Presentation by Dennis Wick and Pam Schuetz from Outreach Ministry Team
Mission Statement: Loving, caring for and peacefully serving God’s people everywhere, we will make Christ known and worship God.
Vision Statement: Shepherd of the Hills Lutheran Church, as part of its mission and faith in serving Christ, will serve others: the less fortunate, the needy and marginalized peoples everywhere, just as Jesus set such an example for us to follow.
Upcoming Outreach Opportunities
Tour New Beginnings of Central Florida in Clermont 8/27/19 at 10:30: Completed
God’s Work, Our Hands: 9/8/19 at 9:30a: Completed
Attend 9/11 Memorial Ceremony at Clermont Arts and Recreation Center in Clermont on 9/11/19 at 10am: Completed
Participate in continuing relief efforts for the people of the Bahamas after the hurricane
Observance of Reformation Sunday at SOTH 10/27/19 during service. Brats and beer to follow
Participate in Give Kids the World’s Challenge for Hope in Kissimmee on 9/9/19 at 7am
Observance of Veteran’s Day at SOTH on 9/10/19 at 9:15am with a Cake and Coffee Reception and a Commemorative Poster of our Veterans
Participate in Stand Down at the Counseling and Development Center in Tavares 9/16/19 at 10am
Sponsor Kids for Kids for Clermont Police Department in December 2019
Participate in Breakfast with the Christmas Angels in December
Participate with the teens at the soup kitchen at the Christian Service Center in Orlando 1/5/2020
Participate in Fish Fry at SOTH in January 2020
Participate in Corn Hole Contest for charity at SOTH in February 2020
Thanksgiving Dinner here at the church: Dennis is requesting use of the kitchen this year to cook the turkey here at the church. Dennis and others will lead the planning of the dinner
Maybe do a “Just Say Thanks Dinner”?
Can Outreach become a line item in the budget? Pam can estimate possible yearly costs and submit request to the budget committee to create an Outreach line item

Old Business

Mean to clean; Joe will meet with Rudy our contact to have a discussion regarding items not being completed; i.e. replacing paper towels or toilet paper
Electronic sign and permit- Clermont affordable signs want $850 up front. Larry is going to contact them again to get a firm estimate on the entire installation before giving them any money. Time and Talent Survey (possible Sunday School teacher), Personnel and Policy Mission Team and Education Mission Team updates all tabled until October meeting
Supply pastor request for November 17 and 24; We need housing for the visitors of Food for the Poor on the 17th. Pastor Roy will do the 24th
Nominating Committee for new Council members is usually the outgoing council members
Need to replace a Treasurer, VP, and Secretary

New Business

October’s council meeting has been moved to 10/22/19. Renovation request: Door to storage room from hallway stays and we connect storage room and copy room. Door from copy room to hallway will be removed and sheet rocked. Take that door and bring it into the kitchen to install a door to the right of the stoves after removing the first section of cabinets. Then close off the back part of the sacristy to become a pantry for the kitchen and cleaning supply closet. Motion to approve initial inquiry into the renovation project by Karissa, seconded by Tina, motion carried. Pastor and property committee will bring numbers and estimates back to a following meeting. Need to be more organized when submitting payment requests. Reimbursements requests must have the reimbursement request form filled out completely with original receipt and copy of receipt attached. All forms must be signed by the person making the request. Tina will not process any reimbursement that is turned in with an incomplete form.

Closing, Next Meeting

Adjournment at 8:45 pm
Closed with Pastor Dennis’ devotion on change
Devotion for October is Tom Klinger
Next council meeting on October 22nd at 6:30
Posted on

SOTH Council Monthly Committee Report

Committee Name

Treasurer

Report Date

12-14-2019

Items Discussed

Expenses again exceeded income by more than $10,000.

Church mortgage balance was $169,341.12 as of December 1.

Reserve income:
Bldg Repair $14,305
Capital Fund $29,026
Bldg Fund $16,469
TOTAL $59,800

Raymond James Investment fund gained $1,731 and the Scholarship fund gained $478, as the Stock Market continued its strong performance.

pdf icon SOTHfinancials1119.pdf
Posted on

SOTH Council Monthly Committee Report

Committee Name

Treasurer

Report Date

11-18-2019

Items Discussed

Expenses in the General Fund exceed income by more than $10,000 in October.

Mortgage Balance as of November 1 is $ 169,341.12.

Reserves for Building/Capital Fund as of November 1:
Building Fund – $16,803.72
Major Bldg Fund $11,263.36
Capital Fund – $21,212.00
TOTAL – $49,279.08

Appreciation in the Raymond Jones Fund (due mainly to stock market appreciation):
Scholarship Fund – $ 405.27
Investment Fund – $1463.44

Outreach Contributions in October
Disaster Relief – $2,120.00
FNC $ 20.00
Change for Change $ 393.50

Implementation

Church budget for 2020 was approved at the October council meeting.
New counters are being trained for weekly offering counting.
A new computer is being purchased for counters (old one unusable).
pdf icon SOTHFinancialsOct2019.pdf
Posted on

Council Meeting Minutes – Oct 2019

Shepherd of the Hills

Minutes from October 22, 2019

Amended November 20, 2019

Attendees

Diane Bursey, Chris Russell, Tina Crawn, Pastor Dennis Schmidt, Tom Klinger, Joe Montfort, Marian Larson, and Peg Massaro

Absent

Larry Holihan, Karissa Schorer, Mike Walls, and Connie Kersten

Time, Opening, Devotions, Minutes

Call to Order – 6:30p

Devotion- Tom Klinger

Minutes of Previous Meeting – No questions or concerns

Treasurer Report

Looked over September 2019 Treasurer’s report. No questions or comments.

Pastor Report

Member visits – 7, New Member visits – 0, Prospective Member visits- 5, Hospital Visitations – 3, Nursing Home/Hospice Visitations – 4, Private Communions – 3, Crisis Interventions – 0, Meetings – 5, Consultations – 4, Worship Services – 8, Classes taught – 1, Adult Bible Study – 0, Official Pastoral Acts – Pastor Conference 10/14-10/16

Committee Reports

Property Committee Report – Contractor contacted to finish the garage ceiling. All the Christmas trees have been sorted and moved to appropriate locations. Planning the first Congregational clean up day. Reaching out to janitorial supply company to discuss options with the property committee. 

Worship & Music – No report

Old Business

Mean to Clean- improvements have been made. 

Time & Talent Survey- we will gear up again since our northern members are back. 

Electronic sign- tabled. Personnel and Policy Mission update- tabled

Cross Cleaning Update- tabled

Stewardship Update- Joe M sent out an email the beginning of the month giving members an idea of the direction we are going.

Supply Pastor request- we will secure a hotel for the Pastor on 11/16/19

Update on remodel of copy closet/ storage closet- tabled

Most tabled items were because the appropriate council member was not present to discuss.

New Business

Move Congregational Meeting to November beginning in 2020 so we can go into the new year with the new budget and new council members. Discussion was made about the issue of our northern members not being back to Florida by then. Discussion was to poll our members to see exactly what this true number is.

Changing service times- it was recommended that we return to one service as we only have a select few people at 8 am. This would give all members the opportunity to fellowship and worship together. Discussion was made that there are several church members who would not attend as this would not work them time wise. We will review this again after speaking to these members.

Council retreat- recommended that next year’s council go on a retreat together that will be partially funded by the church. This would give all members the opportunity to work and grow together. Team building and spirituality.

Budget 2020- The budget was presented by Tina Crawn for the 2020 Fiscal Year. The Finance Committee had already met previously numerous times and came to make their recommendations to the council. Overall the budget only increased slightly monetary wise. The biggest change was switching the cell tower income back to a designated fund and not into the general fund. This means contributions will need to increase to account for this transfer. The council has the authority to switch the cell tower income back to the general fund if the expenses far exceed the income. The mission support line was changed from a flat amount to a percentage of donations that come in from giving. This amount will not be reflected by designated giving, only by general fund contributions. The finance committee made a recommendation to start with a 5% giving and see how the year progresses. Joe Montfort is very certain with increased stewardship, the giving will increase as well to cover these changes. There were two line items added to the Christian Formation section. There was money added for Stewardship and for Outreach. Property increased mainly because we moved the custodial cleaning from staff to property since we have an outside vendor performing these services. The property budget has an overall increase of around $13,000 but this is because of this move. We are actually paying less for contracted custodial services than we were with in house cleaning. The staff line therefore decreased significantly to account for this change as well. The 5 staff members we have all received a small salary increase which did not move those numbers drastically. Overall the budget for 2020 had an increase of $6700.00.The overall percentage increase is 2.5%. We believe all the changes made to the 2020 Spending Plan were made being good stewards. There were no drastic changes. Joe Montfort made a motion to approve the 2020 Budget (Spending Plan). Peg Massaro seconded the motion. The motion carried and the 2020 Spending plan was approved by the council members and will be voted on at the Annual Congregational Meeting in January for final approval.

Closing, Next Meeting

Adjournment at 7:56 pm
Closed with the Lord’s Prayer
Devotion for October is Karissa Schorer
Next council meeting on November 19th at 6:30

Posted on

SOTH Council Monthly Committee Report

Committee Name

Treasurer

Report Date

10-16-2019

Items Discussed

The Church Financials for September 2019 are attached. At the bottom of the report I have attached two charts: (1) The 2018-2019 electrical costs. As you can see the cost savings from a/c and LED replacements are starting to take effect; (2) The other chart displays the 2018-2019 general fund balances at the end of each month. Of note, is that a large contribution received in the April-May time period, allows us to keep our general fund in a positive position. Otherwise, our balance would be in a negative position.

Balances in other key funds as of September 30 are as follows:
Building Fund – $16,804
Major Building Repairs – $11,262
Capital Fund Drive – $20,614
TOTAL $48,686

Church Mortgage balance as of October 1, 2019 is $172,491.

The Finance Committee met on September 26 and October 10 to formulate a 2019 budget proposal. The proposal will be presented by Tina Crawn at the October council meeting with a proposed approval date at the November council meeting.

A new computer has been purchased for counters, as the old one is no longer working. Several individuals have volunteered to act as counters and are in the process of being trained. More volunteers are still needed.

Our Raymond James investment account is valued at $110,990 at the end of September compared to $97,697 at the beginning of this year.

pdf icon SOTH-Financials-0919.pdf
Posted on

SOTH Council Monthly Committee Report

Committee Name

Treasurer

Report Date

09-16-2019

Items Discussed

The financials for August 2019 are attached.

Church Mortgage balance as of August 1, 2019 was $174,630.05.

At the end of August monies available for A/C upgrades and/or Building reduction totaled:

Bldg Fund – $18,120
Major Bldg Repairs – $ 9,868
Capital Fund – $ 2,670
TOTAL $30,658

Income in the General Fund in August was not enough to cover August expenses. However, a surplus from earlier months covered this loss.

The Altar Fund is in a negative position for the first time this year. Money from the General Fund (Worship:Florist) was used to cover this loss.

Pam Brosonski conducted an audit of the finances this month. A report will be forthcoming. One major deficiency she noted involved improper procedures in counting weekly offerings: two people are required to count funds each week, funds must be counted on church premises, and signatures affirming the deposits need to be on deposit summaries.

Implementation

The deficiencies noted above were corrected as of September 8 2019.

A meeting to discuss the 2019 budget will be held on Thursday, September 26 at 6:30 pm at the church.. Larry Holihan, Tina Crawn, Pam Brosonski, Joe Montfort, and Marie Johnson are on the budget committee. The meeting is open to council members who may want to attend.

pdf icon sothfinancials0819.pdf
Posted on

Monthly Council Minutes -Aug 2019

Meeting Date

08-20-2019

Attendees

Diane Bursey, Chris Russell, Larry Holihan, Karissa Schorer, Tina Crawn, Pastor Dennis Schmidt, Tom Klinger, Mike Walls, Connie Kersten & Joe Montfort

Absent

Marian Larson, Peg Massaro

Time, Opening, Devotions, Minutes

Call to Order – 6:32p
Minutes of Previous Meeting – No questions or concerns

Treasurer Report

Financial Committee: Report Date 08-19-2019
Items Discussed: Pam Brosonski will audit the church financials in the next few weeks. The Capital Campaign to raise $150,000 started on August 1. The goal is to raise this amount by the end of 2020, eliminate the church mortgage, and pay for remaining air conditioner upgrades. As of this date about $13,000 has been designated toward this goal. Some of the money was raised prior to the August 1 start date. As of yet, we have not yet seen savings from the energy reduction projects (e.g. outdoor lighting, led lights, new a/c, etc.). Usage seems on a par with last year. It is difficult to ascertain if any additional usage is due to hotter weather this summer. We need to already start thinking of our budget for the 2020 year. Financials are on track and in the norm
Recommendations/Action: We need to come up with a plan to obtain more counters. Counting should be accomplished in a group of at least two members and counting conducted on the church site.

Pastor Report

Member visits – 7, New Member visits – 0, Prospective Member visits- 4, Hospital Visitations – 3, Nursing Home/Hospice Visitations – 5, Private Communions – 5, Crisis Interventions – 2, Meetings – 7, Consultations – 5, Worship Services – 4, Classes taught – 0, Adult Bible Study – 0, Official Pastoral Acts –

Committee Reports

Property Committee Report – Garage is making progress and should be completed soon. Put sealer on the garage floor. Looking into getting a new lawn service. Someone from the Property Committee will meet with new prospective people and go over the scope of work and ensure they have insurance. Mean to Clean review- cleaning well, however, issues keeping paper towels and toilet paper stocked. Chris will make contact to address concerns. Keys- we have records of who has keys and what keys they have. Men’s group needs a key to the kitchen, motion to give Chris and Joe a master key (excluding Pastor’s office, admin office) as Property Committee motioned by Tina, seconded by Karissa, motion carried. List of Vendors- in the office, need to include newest additions. Quotes to have chairs cleaned in the sanctuary; Chairs- 250-300 are $4 each. Motion to get the blue sanctuary chairs and the blue chairs in the classroom cleaned. Motion by Tina, seconded by Karissa, motion carried. Pressure wash big cross that faces 27, possibly do the front of the church. Nick Brosonski is setting up a proposal to trim the rest of the trees and for lawn maintenance.

Worship & Music – 5-6 members on an Outreach Program led by Pam Schuetz, beginning with “God’s Work. Our Hands.”, October 27th is Reformation Sunday one service at 9:30 am
November 3rd All Saints Sunday, November 30th Christmas decorating. Pam is planning a Veterans Sunday, Thanksgiving – Maybe go out into the public in future years, Advent- first service only is potluck. Christmas with the Angels again and Christmas Eve service 6pm and 8pm

Old Business

Interior Signage- all signs and brackets are here and will be hung soon
Door security- new doorbell with a camera. Electronic Signs permit- still waiting on Clermont Signs. Time and Talent Survey- approximately 30, holding until snowbirds return. Personnel Committee – Diane, Lou Johnston & Tina. Education Mission Team- to put together a Sunday School program; will look on the time and talents survey to see interest. Sunday School will be at 9:15am-10:00am. Pastor is trying to do an Adult Bible study during the week- mornings, afternoons, or evenings

New Business

Dumpster- put a large 20-yard dumpster once we determine what is to be done about the excess Christmas Trees. Supply Pastor request Nov.17th and Nov. 24th. Nov 17th we may have a guest speaker from Food for the Poor for free, however will need us to provide a hotel room. Nov 24th we will need to find someone to lead the service.
Russia Ensemble – Russian folk songs and Christmas music Concert in the Church in December. Requests $800 minimum donation, food, and a place to stay; Voted no by the council. November 17th is a “Stand Down” event for Vets. Move the change for change money to this during the months of October and November. Change for Change for December and January is Forward Pass. Documentation of organist interventions. Actively investigate getting a new organist – put in add on ELCA synod web news and our church email news. Contact organ instructors. Sanctuary Denomination- in the policy committee. Stewardship – we need to be proactive; Joe will take ownership of the Stewardship Committee. Council members take turns doing Temple Talks. Council should have a retreat to learn more about each other and learn how to work together better

Closing, Next Meeting

Adjournment at 8:27 pm
Closed with the Lord’s Prayer
Devotion for September is Pastor
Next council meeting on September 17th at 6:30