Proposed New Constitution – 2011

                     SHEPHERD OF THE HILLS LUTHERAN CHURCH

                      2011 CONSTITUTION DOCUMENT    

  

PREAMBLE:

We the baptized members of the Church of Christ, responding in faith to the call of the Holy Spirit through the

Gospel, desiring to unite together to preach the Word, administer the sacraments, and carry out God’s 

mission do hereby adopt this constitution and solemnly pledge ourselves to be governed by its provisions. In 

the name of the Father, and of the Son and of the Holy Spirit.

* Indicates a Required Provision:

CHAPTER 1 –   NAME AND INCORPORATION:

C1.01.   The name of This Congregation shall be Shepherd of the Hills Lutheran Church of Clermont, Florida.

C1.02.   For the purpose of the constitution and the accompanying bylaws, the congregation of Shepherd of

         the Hills Lutheran Church of Clermont, Florida is hereinafter designated as “This Congregation.”

C1.11.   This Congregation shall be incorporated under the laws of the State of Florida.

CHAPTER 2 –   CONFESSION OF FAITH:

*C2.01.  This Congregation confesses the Triune God, Father, Son and Holy Spirit.

*C2.02.   This Congregation confesses Jesus Christ as Lord and Savior and the Gospel as the power of God

          for the salvation of all who believe:

          a.  Jesus Christ is the Word of God incarnate, through whom everything was made and through whose

              life, death, and resurrection God fashions a new creation.

          b.  The proclamation of God’s message to us as both Law and Gospel is the Word of God, revealing

              judgment and mercy through word and deed, beginning with the Word in creation, continuing in

              the history of Israel and centering in all fullness in the person and work of Jesus Christ.

          c.  The canonical Scriptures of the Old and New Testaments are the written Word of God. Inspired by

              God’s Spirit speaking through their authors, they record and announce God’s revelation centering

              in Jesus Christ. Through them God’s Spirit speaks to us to create and sustain Christian faith and

              fellowship for service in the world.

*C2.03.   This Congregation accepts the canonical Scriptures of the Old and New Testaments as the inspired

          Word of God and the authoritative source and norm of its proclamation, faith and life.

*C2.04.   This Congregation accepts the Apostles’, Nicene and Athanasian Creeds as true declarations of the

          faith of this congregation.

*C2.05.   This Congregation accepts the Unaltered Augsburg Confession as a true witness to the Gospel,

          acknowledging as one with in it in faith and doctrine all churches that likewise accept the teachings

          of the Unaltered Augsburg Confession.

*C2.06.   This Congregation accepts the other confessional writings of the Book of Concord, namely the

          Apology of the Augsburg Confession, the Smalcald Articles and the Treatise, the Small Catechism,

          the Large Catechism, and the Formula of Concord, as further valid interpretations of the faith of the

          Church.

*C2.07.   This Congregation confesses the Gospel, recorded in the Holy Scriptures and confessed in the

          ecumenical creeds and Lutheran confessional writings, as the power of God to create and sustain

          the Church for God’s mission in the world.                                                                                        

                                                                                                                                                                                                                                                                                                                                                                                                                                         

                                                                                                        p. 1

CHAPTER 3 –   NATURE OF THE CHURCH:

*C3.01.   All power in the Church belongs to our Lord Jesus Christ, its head. All actions of This Congregation

          are to be carried out under his rule and authority.

*C3.02.   The Church exists both as an inclusive fellowship and as local congregations gathered for worship

          and Christian service. Congregations shall find their fulfillment in the universal community of the              

          Church, and the universal Church exists in and through congregations. The Evangelical Lutheran

          Church in America, therefore derives its character and powers both from the sanction and

          representation if its congregations and from its inherent nature as an expression of the broader

          fellowship of the faithful. In length, it acknowledges itself to be the historic continuity of the 

          communion of saints, in breadth, it expresses the fellowship of believers and congregations in our

          day.

*C3.03.   The name Evangelical Lutheran Church in America (ELCA or “This Church”) as used herein refers in

          general references to this whole church, including its three expressions – congregations, synods and

          the churchwide organization. The name Evangelical Lutheran Church in America is also the name of

          the corporation of the churcwide organization to which specific references may be made herein.

CHAPTER 4 –   STATEMENT OF PURPOSE:

*C4.01.   The Church is a people created by God in Christ, empowered by the Holy Spirit, called and sent to

          to bear witness to God’s creative, redeeming and sanctifying activity in the world.

*C4.02.   To participate in God’s mission, This Congregation as a part of the Church shall:

          a.  Worship God in proclamation of the Word and administration of the sacraments and through lives 

              of prayer, praise, thanksgiving, witness and service.

          b.  Proclaim God’s saving Gospel of justification by grace for Christ’s sake through faith alone, 

              according to the apostolic witness in the Holy Scripture, preserving and transmitting the Gospel 

              faithfully to future generations.

          c.  Carry out Christ’s Great Commission by reaching out to people to bring them to faith in Christ and 

              by doing all ministry with a global awareness consistent with the understanding of God as Creator,

              Redeemer and Sanctifier of all.

          d.  Serve in response to God’s love to meet human needs, caring for the sick and the aged, advocating

              dignity and justice for all people, working  for peace and reconciliation among nations, and 

              standing with the poor and powerless, and committing itself to their needs.

          e.  Nurture its members in the Word of God so as to grow in faith, hope and love, to see daily life as the

              primary setting for the exercise of their Christian calling, and to use the gifts of the Spirit for their 

              life together and for their calling in the world.

          f.  Manifest the unity given to the people of God by living together in the love of Christ and by joining

              with other Christians in prayer and action to express and preserve the unity which the Spirit gives.

*C4.03.   To fulfill these purposes, This Congregation shall:

          a.  Provide services of worship at which the Word of God is preached and the sacraments are 

              administered.   

          b.  Provide pastoral care and assist all members to participate in this ministry.

          c.  Challenge, equip, and support all members in carrying out their calling in their daily lives and in

              their congregation.

          d.  Teach the Word of God.

          e.  Witness to the reconciling Word of God in Christ, reaching out to all people.

          f.   Respond to human need, work for justice and peace, care for the sick and suffering, and 

              participate responsibly in society.

          g.  Motivate its members to provide financial support for the congregation’s ministry and the ministry of

              other parts of the Evangelical Lutheran Church in America.

          h.  Foster and participate in interdependent relationships with other congregations, the synod and the

              church-wide organization of the Evangelical Lutheran Church in America.

           i.  Foster and participate in ecumenical relationships consistent with church-wide policy.

                                                                                                        p. 2  

*C4.04.   This Congregation shall develop an organizational structure to be described in the bylaws of this church.

          Congregational Council shall prepare description of the responsibilities of each committee, task force,

          or other organizational group and shall review their actions. Such descriptions shall be contained in

          continuing resolutions in the section on the Congregation Council. 

                                                                                                                                                                                                                                                                                                                                                                                                                       

*C4.05.   This Congregation shall, from time to time, adopt a mission statement which will provide specific

          direction for its programs.

*C4.06.   References herein to the nature of the relationship between the three expressions of this church –

          congregations, synods and the churchwide organization – as being interdependent or as being in a

          partnership describe the mutual responsibility of these expressions in God’s mission and the ful-

          fillment of the purposes of this church as described in this chapter, and do not imply or describe the

          creation of partnerships, co-ventures, agencies, or other legal relationships recognized in civil law.

                                                                                                                   

CHAPTER 5 –   POWERS OF THE CONGREGATION:

*C5.01.   The powers of This Congregation are those necessary to fulfill its purpose.

*C5.02.   The powers of This Congregation are vested in the Congregational Meeting called and conducted

          as provided in this constitution and bylaws.

*C5.03.   Only such authority as is delegated to the Congregation Council or other organizational units in

          This Congregation’s governing documents is recognized. All remaining authority is retained by the

          congregation. The congregation is authorized to:

          a.  Call a Pastor as provided in Chapter 9;

          b.  Terminate the call of a Pastor as provided in Chapter 9;

          c.  Call or terminate the call of associates in ministry, deaconesses, and diaconal ministers in conformity

              with the applicable policy of the Evangelical Lutheran Church in America;

          d.  Adopt amendments to the constitution, as provided in Chapter 17, and amendments to the bylaws,

              as specified in Chapter 16, and continuing resolutions, as provided in Chapter 18;

          e.  Approve the annual budget;

          f.   Acquire real and personal property by gift, devise, purchase or other lawful means;

          g.  Hold title to and use its property for any and all activities consistent with its purpose;

          h.  Sell, mortgage, lease, transfer, or otherwise dispose of its property by lawful means;

           i.  Elect its Congregation Council, to carry out their duties in accordance with the constitution, bylaws,

              and continuing resolutions;  

              and

           j.  Terminate its relationship with the Evangelical Lutheran Church in America as provided in Chapter 6.

*C5.04.   This Congregation shall choose from among its voting members laypersons to serve as voting 

          members of the Synod Assembly of the Evangelical Lutheran Church in America as well as persons

          to represent it at meetings of any conference, cluster, coalition, or other area subdivision of which it 

          is a member. The number of persons to be elected by the congregation and other qualifications

          shall be as prescribed in guidelines established by the Florida-Bahamas Synod of the Evangelical

          Lutheran Church in America.

CHAPTER 6 –   CHURCH AFFILIATION:

*C6.01.   This Congregation shall be an interdependent part of the Evangelical Lutheran Church in America or

          its successor, and of the Florida-Bahamas Synod of the Evangelical Lutheran Church in America. 

          This Congregation is subject to the discipline of the Evangelical Lutheran Church in America.

*C6.02.   This Congregation accepts the Confession of Faith and agrees to the Purposes of the Evangelical

          Lutheran Church in America and shall act in accordance with them.

*C6.03.   This Congregation acknowledges its relationship with the Evangelical Lutheran Church in America

          in which:

          a.  This Congregation agrees to be responsible for its life as a Christian community.

          b.  This Congregation pledges its financial support and participation in the life and mission of the

              Evangelical Lutheran Church in America. 

                                                                                                         p. 3                                                                                                                                                                       

 *C6.03.   ( cont’d. )

          c.  This Congregation pledges to call pastoral leadership from the clergy roster of the Evangelical

              Lutheran Church in America in accordance with its call procedures except in special circumstances

              and with the approval of the bishop of the synod. These special circumstances are limited either to

              calling a candidate approved for the roster of ordained ministers of the Evangelical Lutheran Church

              in America or to contracting for pastoral services with an ordained minister of a church body with

              which the Evangelical Lutheran Church in America officially has established a relationship of full

              communion.                                                                                                                                                                                                                                                                                                                                              

          d.  This Congregation agrees to consider associates in ministry, deaconesses, and diaconal ministers 

              for call to other staff positions in the congregation according to the procedures of the Evangelical

              Lutheran Church in America.

          e.  This Congregation agrees to file this constitution and any subsequent changes to this constitution 

              with the synod for review to ascertain that all its provisions are in agreement with the constitution                         

              and bylaws of the Evangelical Lutheran Church in America and with the constitution of the synod.

*C6.04.   Affiliation with the Evangelical Lutheran Church in America may be terminated as follows:

          a.  This Congregation takes action to dissolve.

          b.  This Congregation ceases to exist.

          c.  This Congregation is removed from membership to the Evangelical Lutheran Church in America 

              according to the procedures for discipline of the Evangelical Lutheran Church in America.

          d.  This Congregation follows the procedures outlined in *C6.05.                                                                                                                                                                                                                                                                                                                                                                                                                                     

*C6.05.   This Congregation may terminate its relationship with the Evangelical Lutheran Church in America 

          by the following procedure:

          a   A resolution indicating the intent to terminate its relationship must be adopted at a legally called and 

              conducted special meeting of this congregation by a two-thirds majority of the voting members present.

              Such a meeting may be held no sooner than 30 days after written notice of the meeting is received by

              the bishop of the synod, during which time the congregation shall consult with the bishop and the

              bishop’s designees if any. The times and manner of the consultation shall be determined by the bishop

              in consultation with the congregational council. Unless he or she is a voting member of the congrega-

              tion, the bishop and the bishop’s designees, shall have a voice but not vote at the meeting.

          b.  The secretary of This Congregation shall submit a copy of the resolution to the bishop that the special 

              meeting was legally called and conducted and certifying the outcome of the vote and shall mail a copy 

              of the resolution to the voting members of This Congregation. This notice shall be submitted within 

              10 days after the resolution has been adopted.

          c.  The bishop of the synod and the congregation shall continue in consultation as specified in paragraph

              ‘a’ above, during a period of at least 90 days after a receipt by the synod of the notice as specified in

              paragraph ‘b’ above..

          d.  If This Congregation, after such consultation, still seeks to terminate its relationship, such action may be 

              taken at a legally called and conducted special meeting by a two-thirds majority of the voting members

              present. Notice of the meeting shall be mailed to all voting members at least 10 days in advance of the 

              meeting. Unless he or she is a voting member of the congregation, the bishop or the bishop’s designees,

              if any, shall have a voice but not vote at the meeting.

          e.  A copy of the resolution, attesting that the special meeting was legally called and conducted and certify-

              ing the outcome of the vote, shall be sent to the bishop within 10 days after the resolution has been 

              adopted , at which time the relationship between this congregation and the Evangelical Lutheran Church 

              in America shall be terminated  subject to paragraph ‘g’, ‘h’ and ‘I’ below. Unless this notification to the

              bishop also certifies that the congregation has voted by a two-thirds vote to affiliate with another

              Lutheran denomination, the congregation will be conclusively presumed to be an independent or non-

              Lutheran church.

          f.   Notice of termination shall be forwarded by the bishop to the secretary of this church who shall

              report the termination to the Churchwide Assembly.

          g.  Congregations seeking to terminate their relationship with this church which fail or refuse to comply

              with each of the foregoing provisions in *C6.05., shall require to receive Synod Council approval before

              terminating their membership in this church.   

          h.  Congregations which had been members of the Lutheran Church in America shall be required in

              addition to complying with the foregoing provisions in *C6.05., to receive synodical approval before

              terminating their membership in this church.

                                                                                                            p. 4

*C6.05.   (Cont’d.)

          i.   Congregations established by the Evangelical Lutheran Church in America shall be required in addition

              to complying with the foregoing provisions in *C.6.05., to satisfy all financial obligations to this church

              and receive Synod Council approval before terminating their membership in this church.

          j.   If a congregation fails to achieve the required two-thirds vote of voting members present at the congreg-

              ation’s first meeting as specified in paragraph ‘a’ above, another special meeting to consider termination

              termination of relationship with this church may be called no sooner than six months after that first meet-

              ing. If a congregation fails to achieve the required two-thirds vote of voting members present at the con-

              gregation’s second meeting as specified in paragraph ‘d’ above, another attempt to consider termination

              of relationship with this church must follow all requirements of *C6.05. and may begin no sooner than

              six months after the second meeting.    

*C6.06.   If This Congregation is considering relocation, it shall confer with the bishop of the synod in which it 

          is territorially located and the appropriate program unit of the church wide organization before any steps

          are taken leading to such action. The approval of the Synod Council shall be received before any such 

          action is effected.

*C6.07.   If This Congregation considers developing an additional site to be used regularly for worship, it shall

          confer with the bishop of the synod in which it is territorially located and the appropriate program unit

          of the church wide organization before any steps are taken leading to such action.  

CHAPTER 7 –   PROPERTY OWNERSHIP:

*C7.01.   If This Congregation ceases to exist, title to the undisposed property shall pass to the Florida-Bahamas

          Synod of the Evangelical Lutheran Church in America.

*C7.02.   If This Congregation is removed from membership in the Evangelical Lutheran Church in America 

          according to its procedure for discipline, title to the property shall continue to reside in This 

          Congregation. 

*C7.03.   If a two-thirds majority of the voting members of this congregation present at a legally called and 

          conducted special meeting of This Congregation vote to transfer to another Lutheran church body, title to 

          the property shall continue to reside in This Congregation., provided the process for termination o

          relationship in *C6.05., has been followed Before This Congregation takes action to transfer to another 

          Lutheran church body, it shall consult with representatives of the Florida-Bahamas Synod.

                                                                                                                                                                                                                                                                                                                                                                                      

*C7.04.   If a two-thirds majority of the voting members of This Congregation present at a legally called and 

          conducted special meeting of This Congregation to become independent or relate to a non-Lutheran

          church body, and have followed the process for termination of relationship in *C6.05., title to property of 

          This Congregation shall continue to reside in This Congregation only with the consent of the Synod Council. 

          The Synod Council , after consultation with This Congregation by the established synodical process, may 

          give approval to the request to become independent or relate to a non-Lutheran church body, in which case 

          title shall remain with the majority of This Congregation. If the Synod Council fails to give such approval, title 

          shall remain with those members who desire to continue as a congregation of the Evangelical Lutheran 

          Church in America.

                                                                                                          

CHAPTER 8 –   MEMBERSHIP:

*C8.01.   Members of This Congregation shall be those baptized persons on the roll of this congregation at the 

          time that this constitution is adopted and those who are admitted thereafter and who have declared and

          maintained their membership in accordance with the provisions of this constitution and its bylaws.                                                                                                           

*C8.02.   Members shall be classified as follows:

          a.  Baptized Persons:  are those who have been received by the Sacrament of Holy Baptism in This 

              Congregation or having been baptized in the name of the Triune God, have been received by 

              Certificate of transfer from other Lutheran congregations or by affirmation of faith.

          b.  Confirmed Members:  are baptized persons who have been confirmed in This Congregation, those 

              who have been received by adult baptism or by transfer as confirmed members from other Lutheran

              congregations, or baptized persons received by affirmation of faith.

                                                                                                           p. 5

*C*.02.    (Cont’d.)

          c.  Voting Members:  are confirmed members. Such confirmed members, during the current or preceding 

              calendar year, shall have communed  in This Congregation and shall have made a contribution of 

              record to This Congregation.

          d.  Associate Members:  are persons holding membership in other Christian congregations who wish  

              to retain such membership but desire to participate in the life and mission of This Congregation while

              being members of the other congregations. They have all the privileges  and duties of membership

              except voting rights and eligibility for elected offices or membership on the Congregational Council  

              of This Congregation.

*C8.03.   All applications for confirmed membership shall be submitted to and shall require approval of the

          Congregational Council.

*C8.04.   It shall be the privilege and duty of members of This Congregation to:

          a.  make regular use of the means of grace, both words and sacraments;

          b.  live a Christian life in accordance with the Word of God and the teachings of the Lutheran Church;

              and

          c.  support the work of This Congregation, the synod, and the church-wide organization of the Evangelical

              Lutheran Church in America through contributions of their time, abilities, and financial support as

              biblical stewards. 

*C8.05.   Membership in This Congregation shall be terminated by any of the following:

          a.  Death

          b.  Resignation

          c.  Transfer or Release

          d.  Disciplinary Action by Congregational Council or

          e.  Removal from the roll due to inactivity, where a confirmed member who does not, for a period of time

              receive Holy Communion, support the church financially, and does not appear a desire to participate 

              in the life and worship of the Congregation, and shall be contacted by the Pastor, Evangelism Board 

              or members of the Congregation and encouraged by them to active membership. If after that the 

              second year the confirmed member does not actively participate, then that person shall be removed 

              from the active rolls of the Congregation.

              and

          f.  A child, neither of whose parents or guardians is a member of the Congregation, may be removed 

              from the rolls of Baptized members, if the child fails to participate in the life and worship of the 

              Congregation.

              Such persons who have been removed from the roll of members shall remain as persons for whom

              The church has a continuing pastoral care.

                                                                                                                                                                                                                                                        

CHAPTER 9 –   THE PASTOR :

*C9.01.   Authority to call a Pastor shall be in This Congregation by at least a two-thirds majority ballot vote of

          members present and voting at a meeting legally called for that purpose. Before a call is issued, the

          officers, or a committee elected by the Congregation to recommend the call, shall seek the advice and 

          help of the Bishop of the Synod.

*C9.02.   Only a member of the clergy roster of the Evangelical Lutheran Church in America or a candidate for

          for the roster of ordained ministers who has been recommended for the congregation by the synodical

          bishop may be called as a Pastor of This Congregation.                                                                                                                                                                                        

*C9.03.   Consistent with the faith and practice of the Evangelical Lutheran Church in America,

          a.  Every ordained minister shall:

              1.  preach the Word;

              2.  administer the sacraments;

              3.  conduct public worship;

              4.  provide pastoral care,  and

              5.  speak publicly to the world in solidarity with the poor and oppressed, calling for justice and 

                  proclaiming God’s love for the world.

                                                                                                              p. 6

*C9.03.  (Cont’d.)

                                                                                                           

         b.   Each ordained minister with a congregational call shall, within the congregation:

              1.  offer instruction, confirm, marry, visit the sick and distressed, and bury the dead;

              2.  supervise all schools and organizations of this congregation;

              3.  install regularly elected members of the Congregational Council,  and

              4.  with the council, administer discipline.

         c.   Every Pastor shall:

              1.  strive to extend the Kingdom of God in the community, in the nation and abroad;

              2.  seek out and encourage qualified persons to prepare for the ministry of the Gospel;

              3.  impart knowledge of this church and its wider ministry through distribution of its periodicals

                  and other publications,  and

              4.  endeavor to increase the support given by the congregation to the work of the church-wide 

                  organization of the Evangelical Lutheran Church in America (ELCA) and the Florida-Bahamas

                  Synod of the ELCA.

*C9.04.   The specific duties of the Pastor, compensation, and other matters pertaining to the services of the

          Pastor shall be included in a letter of call, which shall be attested by the Bishop of the Synod.

*C9.05.   a.  The call of a congregation, when accepted by a Pastor, shall constitute a continuing mutual

              relationship and commitment, which, except in the case of the death of a Pastor, shall be terminated

              only following consultation with the synodical bishop and for the following reasons:

              1.  mutual agreement to terminate the call or the completion of a call for a specific term;

              2.  resignation of the Pastor, which shall become effective, unless otherwise agreed, 30 days after

                  the date on which it was submitted;

              3.  inability to conduct the pastoral office effectively in the in the Congregation in view of local

                  conditions, without reflection on the competence or the moral and spiritual character of the Pastor;

              4.  the physical or mental incapacity of the Pastor;

              5.  disqualification of the Pastor through the discipline on grounds of doctrine, morality, or continued

                  neglect of duty;

              6.  the dissolution of the Congregation, or termination of a parish arrangement or

              7.  suspension of the Congregation as a result of discipline proceedings.

          b.  When allegations of physical or mental incapacity of the Pastor or ineffective conduct of the pastoral

              office have come to the attention of the Bishop of the Synod, the bishop in his or her sole discretion

              may , or when such allegations have been brought to the synod’s attention by an official recital of

              allegations by the Congregation Council or by a petition signed by at least one-third of the voting

              members of the Congregation, the Bishop shall, investigate such conditions personally in company

              with a committee of two ordained ministers and one layperson.                                                                                                                                                                                                                                         

          c.  In case of alleged physical or mental incapacity, competent medical testimony shall be obtained.

              When such disability is evident, the bishop of the synod with the advice of the committee shall

              declare the pastorate vacant. Upon restoration of the disabled Pastor to health, the Bishop of the

              Synod shall take steps to enable the Pastor to resume the ministry, either in the Congregation last

              served or in another field of labor.

          d.  In the case of alleged local difficulties that imperil the effective functioning of the Congregation,

              all concerned persons shall be heard, after which the Bishop of the Synod together with the

              committee described in *C9.05.b, shall decide on the course of action to be recommended to the

              Pastor and the Congregation. If they agree to carry out such recommendations, no further action

              shall be taken by the synod. If either party fails to assent, the Congregation may dismiss the Pastor

              at a legally called meeting after consultation with the Bishop, either (a) by a two-thirds majority

              vote of voting members present and voting where the Bishop and the committee did not recommend

              termination of the call, or (b) by a simply majority vote of voting members present and voting where

              the Bishop and the committee recommend termination of the call.                                                                             

          e.  If in the course of proceedings described in *C9.05.d., the committee concludes that there may be

              grounds for disciplinary action, the committee shall make recommendations concerning disciplinary

              action to the synodical Bishop who may bring charges, in accordance with the provisions of the

              constitution and bylaws of the Evangelical Lutheran Church in America and the constitution of the

              synod.

                                                                                                                p. 7

*C9.05.    (Cont’d.)

           f.  If following appointment of the committee described in *C9.05.b. or *C9.05.d., it should become

              apparent that the pastoral office cannot be conducted effectively in the congregation(s) being served

              by the ordained minister due to local conditions, the Bishop of the Synod may temporarily suspend 

              the Pastor from service in the congregation(s) without prejudice and with pay provided through a

              joint synodical and church-wide fund and with housing provided by the congregation(s). 

                                                                                                           

*C9.06.   At a time of pastoral vacancy, an interim Pastor shall be appointed by the Bishop of the Synod with

          the consent of the Congregation or the Congregation Council.

*C9.07.   During the period of service, an interim Pastor shall have the rights and duties of This Congregation of

          a regularly called Pastor and may delegate the same in part to a supply Pastor with the consent of the 

          Bishop of the Synod and This Congregation or Congregational Council. The interim Pastor and any

          ordained Pastor providing assistance shall refrain from exerting influence in the selection of a Pastor.

          Unless previously agreed upon by the Synod Council, an interim pastor is not available for a regular call

          to the congregation served.

*C9.08.   This Congregation shall make satisfactory settlement of all financial obligations to a former Pastor 

          before calling a successor. A Pastor shall make satisfactory settlement of all financial obligations to

          This Congregation before beginning service in a call to another congregation or employment in another

          ministry setting related to the Evangelical Lutheran Church in America.

*C9.09.   When a Pastor is called to serve in company with another Pastor or Pastors, the privileges and

          responsibilities of each Pastor shall be specified in documents to accompany the call and to be drafted

          in consultation involving the Pastors, the Congregation Council, and the Bishop of the Synod, As 

          occasion requires, the documents may be revised through similar consultation.

*C9.11.   With the approval of the Bishop of the Synod, the Congregation may depart from *C9.05.a., and call a

          Pastor for a specific term. Details of such calls shall be in writing setting forth the purpose and 

          conditions involved. Prior to the completion of the term, the Bishop or a designated representative of 

          the Bishop shall meet with the Pastor and representatives of the Congregation for a review of the call. 

          Such a call may be terminated before its expiration in accordance with the provisions of *C9.05.a.

*C9.12.   The Pastor of This Congregation:

          a.  shall keep accurate parochial records of all baptisms, confirmations, marriages, burials, 

              communicants, members received, members dismissed, or members excluded from This 

              Congregation;

          b.  shall submit a summary of such statistics annually to the synod; 

          c.  shall become a member of this congregation upon receipt and acceptance of the letter of call. In a 

              parish of multiple congregations, the pastor shall hold membership in one of the congregations.

                                                                                                      

*C9.13.  The Pastor(s) shall submit a report of his or her ministry to the bishop of the synod at least 90 days

          prior to each regular meeting of the Synod Assembly.

                                                                                                                                                                                                                                                                                   *C9.14.   The parochial records of This Congregation shall be maintained by the Pastor and shall remain the

          property of the congregation. The secretary of This Congregation shall attest in writing to the bishop

          of this synod that such records have been placed in his or her hands in good order by a departing

          Pastor before the installation of that Pastor in another field of labor or the granting by the synod of

          retired status to the Pastor.

CHAPTER 10 –   CONGREGATION MEETING;

 C10.01.  The annual meeting of This Congregation shall be held  at a time as determined by the Congregational 

           Council.

                                                                                                          p. 8

C10.02.   A special Congregation Meeting may be called by the Pastor, the Congregation Council, or the

           President of the Congregation upon the written request of 10% of the voting members. The call for

           each special meeting shall specify the purpose for which it is to be held and no other business shall

           be transacted.

 C10.03.  Notice of all meetings of This Congregation shall be given at the services of worship on the preceding

           two consecutive Sundays and / or by mail to all voting members at least 10 days in advance of the date

           of the meeting. The posting of such notice in the regular mail, with the regular postage affixed or paid,

           sent to the last known address of such member shall be sufficient. Electronic notice of meetings may be 

           provided in addition to notice by regular mail.

 C10.04.   A quorum shall consist of 15% of the voting members who have been officially and properly notified

           of a congregational meeting as specified in C10.03.

 C10.05.   Voting by proxy or by absentee ballot shall not be permitted.

                                                                                                         

 C10.06.   All actions by the Congregation shall be by majority vote except as otherwise provided in this 

           constitution or by state law.  

 C10.07.   Robert’s Rules of Order, latest edition, shall govern parliamentary procedure of all meetings of This

           Congregation.

CHAPTER 11 –   OFFICERS:

 C11.01.   The officers of This Congregation shall be a President, Vice President, Secretary and Treasurer.

           a.  Duties of the officers shall be specified in the bylaws. (see C11.01.1.)

           b.  The officers shall be voting members of This Congregation.

           c.  Officers of this congregation shall serve similar offices of the Congregation Council and shall be

               voting members of the Congregation Council.

           d.  The Congregation Council shall elect its officers, the President, Vice President, Secretary and 

               Treasurer from the elected membership of the Congregation Council.

                                                                                                                                                                                                                                                                                                                 

 C11.02.   The Congregation Council shall elect its officers and they shall be the officers of This Congregation. 

            The officers shall be elected by written ballot and shall serve for (1) one year, or until their successors 

            are elected. Their terms shall begin at the annual meeting upon their election and end at the next 

            annual meeting.   

                                                                                                                                                                                        

 C11.03.   No officer shall hold more than one office at a time. No elected officer shall be eligible to serve more

           than (4) four consecutive terms in the same office.

           **  The Congregation Council may exercise by invitation with discretion the option to annually extend 

               the term of office for the Church Congregation Treasurer. 

                                                                                                                        

CHAPTER 12 –   CONGREGATION COUNCIL:

 C12.01.   The voting membership of the Congregation Council shall consist of the Pastor(s), the officers of This 

            Congregation, and not more than twelve (12) members of This Congregation. Any voting member of  

            This Congregation may be elected, subject only to the limitation of the length of continuous service 

            permitted in that office. A members place on the Congregation Council shall be declared vacant if the 

            member:

        a.  ceases to be a voting member of This Congregation,  or

        b.  is absent from three successive regular meetings of the Congregation Council without cause.

C12.02.     Congregation Council chairpersons shall be elected at the annual meeting of This Congregation. 

            Their term of office shall be for two full (2 year) consecutive terms of office beginning after their election. 

            Newly elected Congregation Council members shall be installed on the first Sunday after their election. 

            If nominee is running unopposed for a position, then they may be elected by verbal acclamation. If 

            more than one person is on the ballot or slate for an elected position then they may be so elected 

            by a written ballot.

                                                                                                            p. 8

C12.03.   Should a member’s place on the Congregation Council be declared vacant, the Congregation Council

           shall elect, by a majority vote, a successor until the next annual meeting.  

 

C12.04.   The Congregation Council shall have general oversight of the life and activities of This Congregation and

           in particular its worship life, to the end that everything be done in accordance with the Word of God 

           and the faith and practice of the Evangelical Lutheran Church in America. The duties of the Congregation

           Council shall include the following:

         a.   To lead this congregation in stating its mission, to do long range-planning, to set goals and priorities,

              and to evaluate its activities in light of its mission and goals.

         b.   To seek to involve all members of This Congregation in worship, learning, witness, service and support.

         c.   To oversee and provide for the administration of This Congregation to enable it to fulfill its functions 

              and perform its mission.

         d.   To maintain supportive relationships with the Pastor(s) and staff and help them annually to evaluate the

              fulfillment of their calling or employment.

         e.   To be examples individually and corporately of the style of life and ministry expected of all baptized

              members.

         f.   To promote a congregational climate of peace and goodwill, and as differences and conflicts arise to

              endeavor to foster mutual understanding.                                                                                                          

         g.   To arrange for pastoral service during the sickness and absence of the Pastor.                                                                                                                                                                                                                                                                                                                                                                                                                                          

         h.   To emphasize partnership with the synod and church-wide organizations of the Evangelical Lutheran

              Church in America as well as cooperation with other congregations, both Lutheran and non-Lutheran,

              subject to established policies of the synod and the Evangelical Lutheran Church in America.

          i.   To recommend and encourage the use of program resources produced or approved by the Evangelical

              Lutheran Church in America.

          j.   To seek out and encourage qualified persons to prepare for the ministry of the Gospel.

                                                                                                                                                                                                                                                                          

C12.05.   The Congregation Council shall be responsible for the financial and property matters of This Congregation

           as per E.L.C.A. and Florida- Bahamas Synod Guidelines. 

         a.   The Congregation Council shall be the board of directors of This Congregation, and as such shall be

              responsible for the maintaining and protecting its property and the management of its business 

              and fiscal affairs. It shall have the powers and be subject to the obligation that pertain to such boards 

              under the laws of the State of Florida, except as otherwise provided herein.

         b.   The Congregation Council shall not have the authority to buy, sell, or encumber real property unless

              specifically authorized to do so by a meeting of the congregation.

         c.   The Congregation Council may enter into contracts of up to $5,000.00 for items not included in the 

              budget.

         d.   The Congregation Council shall prepare an annual budget for adoption by This Congregation, shall

              supervise the expenditure of funds in accordance therewith following its adoption, and may incur 

              obligations of more than 5% of the unified budget in a excess of the anticipated receipts only after 

              approval by a Congregation Meeting. The budget shall include This Congregation’s full indicated 

              share  in support of the wider ministry being carried on in partnership with the synod and church-

              wide organization.                                                                                                                                                                                                                                                                                                

         e.   The Congregation Council shall ascertain that the financial affairs of This Congregation are being 

              conducted efficiently, giving particular attention to the prompt payment of all obligations and to the 

              regular forwarding of benevolence monies to the synodical treasurer.

         f.   The Congregation Council shall be responsible for This Congregation’s investments and its total 

              insurance program.

 

C12.06.    The Congregation Council shall see that the provisions of this constitution, its bylaws, and continuing 

            resolutions are carried out.

C12.07.    The Congregation Council shall provide for annual review of its membership roster.

  C12.08.    The Congregation Council shall be responsible for the employment, and supervision of the staff of this

              Congregation. Nothing in this provision shall be deemed to affect the congregation’s responsibility for the   

              call, terms of call, or termination of call of any employees who are on the roster of this church.

                                                                                                          p. 9

C12.09.    The Congregation Council shall submit a comprehensive report to This Congregation at the annual 

            meeting.

                                                                                                          

C12.11.    The Congregation Council shall normally meet once a month. Special meetings may be called by the 

            or the Pastor or the President, and shall be called by the President at the request of at least one-half

            of its members. Notice of each special meeting shall be given to all who are entitled to be present.

C12.12.    A quorum for the transaction of business shall consist of a majority of the members of the 

            Congregation Council, including the Pastor or Interim Pastor, except when the Pastor or Interim Pastor                            

            requests or consents to be absent and has given prior approval  to the agenda for a particular regular 

            or special meeting, which shall be the only business considered at that meeting. Chronic or repeated 

            absence of the Pastor or Interim Pastor who has refused approval of the agenda of a subsequent regular    

            or special meeting shall not preclude action by the Congregation Council, following consultation with   

            the Synodical Bishop.                                                                                                                                                                                                                                                                                                                                                                                                    

                                                                                                                                                                                                                                                                                                                                                                                                                                                                             

CHAPTER 13 –   CONGREGATION COMMITTEES: 

              

C13.01.    The Executive Committee:

            The officers of This Congregation and the Pastor shall constitute The Executive Committee.

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               

C13.02.    The Nominating Committee:

            A Nominating Committee of six voting members of This Congregation, two of whom, if possible shall be

            outgoing members of the Congregation Council, shall be elected at the annual meeting for a term of 

            one year. Members of the Nominating Committee are not eligible for consecutive reelection.

C13.03.    The Audit Committee:

            An Audit Committee of three voting members shall be elected by the Congregation Council. Audit

            Committee members shall not be members of the Congregation Council. Term of office shall be three

            years, with one member elected each year. Members shall be eligible for reelection.                                                                         

C13.04     The Mutual Ministry Committee:

            A Mutual Ministry Committee ( in the absence of a mutual ministry committee, the duties shall be

            filled by the executive committee ) shall be appointed by the President, ( Vice President ) and the Pastor. 

            Term of office shall be two years, with members to be appointed each successive year.                                                                                                                                                           

                                                                                                                                                                                                                                                                                  

C13.05.    The Call Committee:

            When a pastoral vacancy occurs  a Call Committee if six voting members shall be elected by This

            Congregation. Term of office will terminate upon installation of a newly called Pastor.

                                

C13.06.    Other committees and / or task force groups of This Congregation may be formed as the need arises by 

            decision of the Congregation Council.

                                                                                                         

C13.07.   Duties of each individual named committee and Special or Temporary committees of This Congregation 

           are specified, defined and outlined in the Continuing Resolutions document.                      

C13.08.   The (Senior) Pastor of This Congregation shall be ex officio a member of all committees and boards

           of The Congregation. [ The President of This Congregation shall be ex officio a member of all

           committees and boards of The Congregation, except the Nominating Committee.]                                                                                                            

CHAPTER 14 –   ORGANIZATIONS WITHIN THE CONGREGATION :

C14.01.   All organizations within This Congregation shall exist to aid in ministering to the members of This 

           Congregation and to all persons who can be reached with the Gospel of Christ. As outgrowths and 

           expressions of This Congregation’s life, the organizations are subject to its oversight and direction. 

           This Congregation, at its meeting, shall determine their policies, guide their activities, and receive 

           reports Concerning their membership, work, and finances.

C14.02.   Special interest groups, other than those of the official organizations of the Evangelical Lutheran Church

           in America, may be organized only after authorization has been given by the Congregation Council [ and

           specified in a continuing resolution.] 

                                                                                                          p. 10                                                                                                                                                                                                                                                                                                                                                                                                                  

CHAPTER 15 –   DISCIPLINE OF MEMBERS AND ADJUNCATION :

*C15.01.  Denial of the Christian faith as described in this constitution, conduct grossly unbecoming a member of 

           the Church of Christ, in This Congregation are sufficient cause for discipline of a member. Prior to any

           disciplinary action, reconciliation will be attempted following Matthew 18: 15-17, proceeding through

           these successive steps:  

           a.  a private admonition by the Pastor

           b.  admonition by the Pastor in the presence of two or three witnesses

           c.  citation to appear before the Congregation Council.

               If for any reason, the Pastor is unable to administer the admonitions required by item (a.) and (b.) 

               hereof, the President (if not the Pastor) or Vice President shall administer such admonitions.

                                                                                                                                                                                                                                                                                 

*C15.02.  The process for discipline of a member of a member of the Congregation shall be governed as prescribed

           by the chapter on discipline in the ‘Constitution Bylaws, and Continuing Resolutions Of The Evangelical

           Lutheran Church In America’.  If discipline against a member proceeds beyond counseling and 

           admonition by the pastor, charges against the accused member(s) that are specific in writing shall be

           prepared by member(s) of the congregation who shall sign the charges as the accuser(s) . The written

           charges shall be filed with the Pastor, who shall advise the Congregation Council of the need to issue a

           written citation to the accused and the accusers that specifies the time and place for a hearing before

           the Congregation Council. The written charges shall accompany the written citation to the accused.

           The written citation that specifies the time and place of the hearing before the Congregation Council

           and requests the presence of a member charged with the offense shall be sent at least ten days prior

           to the meeting. If the member charged with the offense fails to appear at the scheduled hearing, the

           Congregation Council may proceed with the hearing and may pass judgment in the members absence.   

*C15.03.  Members of the Congregation Council who participate in the preparation of written charges or who pre-

           sent evidence or testimony in the hearing before the Congregation Council are disqualified from voting

           upon the question of the guilt of the accused member. Should the allegations be sustained by a two-

           thirds majority vote of the members of the Congregation Council who are not disqualified, but who are

           present and voting, and renewed admonition prove ineffectual, the council shall impose one of the

           following disciplinary actions:

           a.  censure before the council or congregation.

           b.  suspension from membership for a definite period of time,  or

           c.  exclusion from membership in this congregation.

               Disciplinary actions (b.) and (c.) shall be delivered to the member in writing.

                                                                                                            

*C15.04.  The member against whom the disciplinary action has been taken by the Congregation Council shall 

           have the right to appeal the decision to the Synod Council. Such right may not be abridged and the 

           decision of the Synod Council shall be final.

*C15.05.  Disciplinary actions may be reconsidered and revoked by the Congregation Council upon receipt of :

           a.  evidence that injustice has been done,  or

           b.  evidence of repentance and amendment.

                                                                                                          

*C15.06.  For disciplinary actions in This Congregation, ‘due process’ shall be observed as specified in 20.41.04 

           in the ‘Constitution, Bylaws, and Continuing Resolutions of the Evangelical Lutheran Church in America’.

*C15.07.  No member of the Congregation shall be subject to discipline for offenses that the Congregation Council

           has previously heard and decided, unless so ordered by the Synod Council after an appeal.

*C15.10.  Adjudication.

                                                                                                        

*C15.11.  When there is disagreement among factions within the Congregation on a substantive issue that cannot

           be resolved by the parties, members of This Congregation shall have access to the Synodical Bishop 

           for consultation after informing the chair of the Congregation Council of their intent. If the consultation 

           fails to resolve the issue(s), the Consultation Committee of the Synod shall consider the matter. If the 

           Consultation Committee of the Synod shall fail to resolve the issue(s), the matter shall be referred to 

           the Synod Council, whose decision shall be final.

                                                                                                      

                                              

                                                                                                           p. 11

CHAPTER 16 –    BYLAWS :

*C16.01.  This Congregation may adopt bylaws. No bylaw may conflict with this constitution.

*C16.02.  Bylaws may be adopted or amended at any legally called meeting of this Congregation with a quorum

           present by a majority vote of those voting members present and voting.

                                                                                                                                                                                               

*C16.03.  Changes to the bylaws may be proposed by any voting member provided, that such additions or

           amendments be submitted in writing to the Congregation Council at least sixty (60) days before a regular 

           or special Congregation Meeting called for that purpose, the Congregation Council shall notify the members

           of the proposal with its recommendations at least thirty (30) days in advance of the Congregation Meeting.

*C16.04.  Approved changes to the bylaws shall be sent by the Secretary of the Congregation to the Synod. 

                                                                                                                                                                                                                                                                                              

CHAPTER 17 –    AMENDMENTS :

*C17.01.  Those sections of this constitution that are not required, in accord with the Model Constitution for 

           Congregations of the Evangelical Lutheran Church in America, may be amended in the following manner.

           Amendments may be proposed by at least twenty (20) voting members or by the Congregation Council.

           Proposals must be filed in writing with the Congregation Council sixty (60) days before formal consider-

           ation by this Congregation at its regular or special meeting called for that purpose. The Congregation

           Council shall notify the members of the proposal together with the council’s recommendations at least

           thirty days in advance of the meeting.

*C17.02.  An amendment to this constitution, proposed under *C17.01., shall :

           a.   be approved at a legally called Congregation Meeting according to this Congregation by a majority 

                vote of those present and voting.

           b.   be ratified without change at the next annual meeting by a two-thirds majority vote of those present 

                and voting,  or

           c.   have the effective date included in the resolution and noted in the constitution.

                                                                                                            

*C17.03.   Any amendments to this constitution that result from processes provided in *C17.01 and *C17.02 shall be 

           sent by the Secretary of This Congregation to the Synod. The amendment shall become effective within

           one-hundred and twenty (120) days from the date of receipt of the notice by the Synod, unless the Synod

           informs this Congregation that the amendment is in conflict with the constitution and bylaws of the

           Evangelical Lutheran Church in America, or the constitution of the Florida-Bahamas Synod of the ELCA.

*C17.04.  This constitution may be amended to bring any section into conformity with with a section or sections,

           either required or not required, of the Model Constitution for Congregations of the Evangelical Lutheran

           Church in America  as most recently amended by the Churchwide Assembly Such amendments may be

           approved by a simple majority vote of those voting members present and voting at any legally called 

           meeting of the congregation without presentation at a prior meeting of the congregation, provided that the

           Congregation Council has submitted by mail notice to the congregation of such an amendment or amend-

           ments, together with the council’s recommendations, at least 30 days prior to the meeting. Upon the request

           of a majority of the congregation, the Congregation Council shall submit such notice and call such a meet-

           ing. Following the adoption of an amendment, the Secretary of the Congregation shall submit a copy thereof 

           to the Synod. Such provisions shall become effective immediately following a vote of approval. 

                                                                                                            

CHAPTER 18 –    CONTINUING RESOLUTIONS :

*C18.01.   The Congregation Council may enact continuing resolutions. Such continuing resolutions may not 

           conflict with the constitution or bylaws of this Congregation.

*C18.02    Continuing resolutions shall be enacted or amended by a majority vote of all voting members present

            and voting at a legally called meeting of this Congregation.

                                                                                                            p.12                                                                                                            

CHAPTER 19 –    INDEMNIFICATION :

*C19.01.  Consistent with the provisions of the laws under which this Congregation is incorporated, this Congre-

           gation may adopt provisions providing indemnification for each person who, by reason of the fact that 

           such person is or was a Congregation Council member, officer, employee, agent, or other member of 

           any committee of this Congregation, was or is threatened to be made a party to any threatened, pending,

           or completed civil, criminal, administrative, arbitration, or investigative proceeding.

                                                                                                                                                                                                 

CHAPTER 20 –    PARISH AUTHORIZATION :

                  [ * Required provision should This Congregation decide in its church life to become a part of  

                     or unite into partnership with one or more other congregations recognized by the 

                     Florida – Bahamas Synod to form a parish ]

*C20.01.    This Congregation may unite in partnership with one or more other congregations recognized by the

            Florida – Bahamas Synod named in *C.6.01 to form a parish. Except as provided in *C20.02 and *C20.03,

            a written agreement, developed in consultation with the synod and approved by the voting members of

            each congregation participating in the parish, shall specify the powers and responsibilities that have

            been delegated to a Parish Council.

                                                                                                           

*C20.02    Whenever a letter of call is being recommended for an ordained minister of the Evangelical Lutheran

            Church in America or a candidate for the roster of ordained ministers who has been recommended to

            the congregation by the synodical bishop to serve the congregations of the parish, such letter of call

            shall be first approved by a two-thirds vote at congregational meetings of each of the congregations

            forming the parish. If any congregation of the parish should fail to approve extending this call, the

            other congregations(s) in the same parish may have the right to terminate the parish arrangement.

*C20.03    Any one of the congregations of a parish may terminate the call of a pastor as provided in S14.13.d

            Of the synodical constitution of the Florida-Bahamas Synod named in *C6.01. In such case, the other

            Congregation(s) in the same parish shall have the right to terminate the parish arrangement.

*C20.04    Whenever a parish arrangement is terminated, the call of any rostered person serving that parish is

            Terminated. Should any congregation that formerly was part of the parish arrangement desire to

            Issue a new call to that rostered person, it may do so in accordance with the call process of this 

            church. 

                                                                                                               p. 13

                                                                                                                                                                                                                             

CONCLUSION :

In accordance with Chapter 17; Section *C17.01., of our Constitution, the attached changes are incorporated into 

this document by the voting members of Shepherd of the Hills Lutheran Church of Clermont, Florida by a two-thirds

majority vote present at its Congregational Meeting. It is the wish and desire of each voting member that these 

changes are approved so that Shepherd of the Hills Lutheran Church of Clermont, Florida has the best organizational

structured and written constitution possible, both for our present size congregation as well as for our future growth.

                                                                                                      

ENACTED by a two- thirds majority vote of the Congregational membership of Shepherd of the Hills Lutheran

Church of Clermont, Florida present at the Congregational Meeting held on the 30th day of January, 2012.

EXECUTED by the President of the Congregation on the _____ day of _____________________.

                                                                     __________________________________

                                                                             Laura Dilley, President

                                                                     Shepherd Of The Hills Lutheran Church                                                                                             

                                                                                Clermont, Florida

ATTESTED by the Secretary of the Congregation on the ______  day of ____________________.

                                                                      ___________________________________

                                                                             Karen Russell, Secretary                

                                                                      Shepherd Of The Hills Lutheran Church

                                                                                 Clermont, Florida

  

                     

                                                                                                         

                                                                                                           

    

   

     

   

  

   

       

 

    

    

   

                                                                                                  

    

   

     

   

   

    

                  

Proposed Continuing Resolutions – 2011

    SHEPHERD OF THE HILLS LUTHERAN CHURCH CONTINUING RESOLUTIONS DOCUMENT :

CHAPTER 12 –   CONGREGATION COUNCIL BOARDS:

                                                                                                                                                                      

C12.05.a.11: Duties of the Boards of this Congregational Council are as specified in the continuing resolutions and

             should conform to and follow E.L.C.A. and Florida- Bahamas Synod Guidelines.

   C12.05.a.11A:   

          General Procedures for Congregational Council Boards:

          a.  Board Chairpersons will assure that the duties and responsibilities assigned by the Constitution, 

              By-Laws, Continuing Resolutions and /or special instructions from This Congregation or Congregation  

              Council are properly discharged.                                                                                                       

          b.  Each Board Chairperson will enlist sufficient Congregation members for the board to perform its 

              duties and responsibilities. Members, other than chairperson may serve as long as they desire. 

              Members may serve on more than one board.

          c.  Each board prepares its budget request for that board.

          d.  Each board prepares reports for the Congregational Meeting.

          e.  The Congregational Secretary will maintain a list of all members serving on boards. The members 

              serving will be recognized and acknowledged by publication of their names in the annual report.

          f.   Each Board must keep financial expense transaction records as per E.L.C.A, Financial Guidelines.                                                                                                                 

          g.  Each Board Chairperson should work with other council board, committee, church staff , volunteers

              in complete harmony as well as in an amicable, cooperative Christian like manner.   

C12.05.a.11B:

           The Christian Education Board:          

           The primary responsibility of this board is to provide a program of Christian education for all members of

           This Congregation. This includes, but not limited to, the cradle roll, Sunday School, pre-communion,

           pre-confirmation training, youth and adult instructions, teacher training and intergenerational programs.

           Toward this end, the board should:

          a.  Study, review and encourage the use of programs and resources produced or approved by the ELCA 

              and/ or the Florida Bahamas Synod.

          b.  Select and appoint a Sunday School Superintendent, and a Vacation Bible School Superintendent, and

              support the programs in any need, as per E.L.C.A. & Florida Bahamas Synod Educational Guidelines.

          c.  Promote and staff all educational programs within the Congregation and develop a training ministry to

              include the training of teachers and leaders.

          d.  Assist the Pastor in developing pre-confirmation programs.

          e.  With the Pastor, develop programs for Vacation Bible School or summer programs to best suit the 

              needs of the Congregation.

           f.  Maintain a Cradle Call, infant baptism through age (3) three, and assist the Evangelism Board in 

              maintaining the active baptized membership rolls.

          g.  Prepare a budget that will include adequate funding for the Sunday School education curriculum, 

              materials, supplies, and needs of the youth activities.

          h.  With the Pastor, develop and conduct Bible classes, New Member classes, youth and adult classes,

              pre-marriage classes, family relationship classes, special adult education forums, youth programs, 

              etc….as needed. 

              Seek to encourage and assist young adults toward a program in higher education in a Christian 

              Institution and /or training for a full time Christian ministry.

          j.   Appoint and support a congregational librarian.

          k.  Encourage trips and visits to ELCA colleges or seminaries for young adults and forums with speakers 

              or representatives from these institutions.

          l.   Promote the use of Christian literature for the homes of the Congregation and seek to develop learning

              programs for the shut-ins.

          m.  Appoint and support youth group sponsors and activities, as per E.L.C.A. & Florida Bahamas Synod

               Youth Ministry Guidelines.

C12.05.a.11C:

          The Evangelism Board:

          The primary responsibility of this board is to seek to involve and assist all members of This Congregation

          to better witness the Lord and to the Gospel. Toward this end, the board should:

          a.  Consciously keeping a church atmosphere of open friendship within the sanctuary and among the

              congregation.

          b.  Provide and make available to visitors and members of the surrounding community, informative 

              visual and literary material that will meet their needs to know about the Lutheran Church and to bring 

              non-members into the family of Shepherd of the Hills Lutheran Church.

          c.  Develop informative guidelines and take necessary steps to aid in the assimilation and integration of 

              new members into the life and programs of the Congregation.

          d.  Develop annually a program or activity of outreach aimed at making the community aware of what we

              have as the people of God at Shepherd of the Hills Lutheran Church.                                                                                                         

          e.  Assist the Pastor to follow up on visitors and prospective members with the goal of sharing our church

              life and faith in the Lord.                                                                                                        

          f.  Provide new member packets for each new family unit in our church.

          g.  Meeting periodically with Pastor and the church secretary in reviewing church attendance of all voting 

              and confirmed members of this congregation, including the newly baptized , monitoring them with the 

              intent of encouraging attendance and keeping the church membership roll current.              . 

          h.  Provide within the sanctuary in pew locations literary information about our church.                                                                         

          i.   Develop and maintain a program to assist the Pastor in making visitations to the aged, sick, shut-ins, 

              or needy through a regular program of support, personal visits and home-bound care and /or

              communion.

C12.05.a.11D:

          The Finance Board:

          (The Treasurer is a member of this board)

          The primary responsibility of this board is to review all the Congregation’s financial and budgetary 

          transactions to assure accuracy and efficiency as per E.L.C.A. and Florida –Bahamas Synod Financial

          Ministry Guidelines.                   

          To accomplish this the board should:

          a.  Establish and maintain effective and efficient budgetary and accounting systems.

          b.  Establish the fiscal year (1 January through 31 December.)                                                                                                                

          c.  Ensure responsible , accurate handling and timely depositing of all incoming funds.

          d.  Provide needed assistance to the Treasurer.

          e.  Review , identify and recommend to Congregation Council specific staff positions needed to be bonded.

          f.  Review and recommend changes for Congregational investment ,savings accounts and insurance

              programs.

          g.  Review and assemble the budget requests from other boards, committees, ministries and develop a 

              preliminary Congregational budget including its financial support and participation in the life of the

              E.L.C.A. and Florida Bahamas Synod..

          h.  Present a preliminary budget proposal to the Congregation Council at least (30) thirty days prior to the

              Congregational meeting.

          i.   Present a final budget for the adoption at the annual Congregational meeting.

          j.   Review, evaluate and report accurate +-membership giving and trends.

          k.  Keep membership informed of needs and responses.

          l.   Review, supervise and recommend disbursements of mission and memorial gifts or funds.

          m.  Arrange for periodic notification to members on individual contributions and provide the Witness 

              Board with inactive member information.

C12.05.a.11E:

          The Property Board:

          The primary responsibility of this board is the care of all church property and facilities. This includes all

          property matters such as acquisition, repair, maintenance, protection and disposal thereof.

          Additional responsibility

          a.  Taking the necessary action to engage and supervise contract personnel i.e. custodial, lawn

maintenance, exterminators, trash disposal, etc….. on terms approved by the Council.

          b.  Developing and updating of job descriptions and outlines such as  schedule of inspections, repairs, 

              painting and preventive maintenance which relate to the committees work and responsibilities..                                                                                                   

          c.  Taking expeditious action in the care, maintenance, repair, decoration, protection and /or replacement              

              of all church equipment and property.

          d.  Preparing written guidelines for the use of the property and facilities, setting recommended fees, and

              reviewing requests for congregational and non-congregational use of property and facilities.

          e.  Maintaining an inventory of property and equipment, and making recommendations to the Finance 

              Board concerning the valuation of the property, and adequacy of insurance coverage.

          f.  Securing competitive bids for all major expenditures. ($1,000.00 or more)

          g.  Preparing an annual budget request to include maintenance, repair, supplies, utilities, salaries, and

              monitor expenditures to assure the approved budget is not exceeded without proper authority.

          h.  Provide for proper security of buildings and facilities.

          i.  Recruit and enlist all volunteer staff needed to carry out committee functions.                                                                                                      

          j.  Provides for Finance Committee or Church Council action drawing up all leases, joint use agreements,

             and contracts and sees all terms are met (this includes care of all legal matters)

          k.  Maintains up-to-date records of all documented plans, specifications, guarantees, insurance coverage,

              inventories, leases, contracts, agreement forms, as well as the maintenance, repair, and replacement

              schedules along with appraised value of all the property and equipment including depreciation 

              schedules.                                                                                                        

          l.  Submit monthly reports to the Church Council which include completed activities, present activities 

              and work, future work and needs, and recommendations in the form of motions to be acted upon  

              by the Church Council.                                                                                                                                                                        

  C12.05.a.11F:

          The Service Board:

          The primary purpose of this board is leading This Congregation’s efforts to address the social economic,

          and emotional needs of people both within the Church Congregation and in the community at large out-

          side the Congregation. Toward this end the board should:

         a.  Establish and direct such programs and activities that will strengthen and promote Christian faith and

             fellowship in keeping with the objectives and mission of the congregation.

         b.  Develop and conduct programs to help those in need, providing material and spiritual assistance to

             those who are poor, hungry, victimized, and have fallen on times of misfortune.                                                                                      

         c.  Maintain a program for collecting and distributing food, clothing, etc…. for the needy or homeless, i.e.,

             Faith Neighborhood Center local food bank, Lutheran World Relief, Lutheran Social Services, etc….

         d.  Foster and participate interdependent relationships with other congregations, the Synod and the ELCA.

         e.  Seek congregational guidance and develop policies concerning organizational activities, fund raising

             programs, non-religious events or programs, etc….

         f.   Provide oversight, direction and assistance to all organizations of the Congregation and their activities,

             this is to include:

             1.  Giving the organization or activity a voice on the Congregational Council.

             2.  When requested, assist organizations in the preparation and presentation of budget needs to the

                 Finance Board.

         g.  Seek to have organizational representations on this board.

C12.05.a.11G:

         The Stewardship Board:

         The primary responsibility of this board is to seek to involve all members of This Congregation in faithful

         service and generous support. Toward this end, the board shall: 

         a.  Study, review and encourage the use of Stewardship programs and resources produced and approved 

             by the ELCA and /or Florida Bahamas Synod.

         b.  Develop or conduct programs and special drives that seek to obtain membership commitments or 

              pledges of time talents and treasures as deemed necessary.

         c.  Help and motivate the Congregation members to grow in overall faith and commitment to good Biblical

             stewardship and to provide financial support for the Congregation’s ministry and the ministry of 

             the ELCA.

         d.  Establish and maintain up-to-date ‘time and talent’ lists or files of the work, talents and personal 

             preference for service of the membership, and make this information available to other boards and               

             committees on request.

         e.  Prepare a recommended budget request for stewardship programs and materials.

         f.   Arrange for the ordering and distribution of ‘Offering Envelopes’

                                                                                                                                                                                                                        

C12.05.a.11H:

          The Worship and Music Board:

          The -primary responsibility of this board is to seek to involve all members of the Congregation in worship.

          Toward this end, the board should:

         a.  Study, review and select the use of programs and resources.

         b.  With the Pastor, prepare an annual schedule of services to include selecting ‘settings’, special events,

             special services, i.e. youth, mission, WELCA, outdoor services, special emphasis or special speaker

             services, etc….

         c.  Prepare a recommended budget and monitor disbursements for music, candles, communion cards 

             and supplies, flowers, robes, decorations, banners, etc….                                                                                                     

         d.  Provide an organist and /or choir director, recruit and enlist members for various music groups, 

             purchase materials, develop schedules and conduct special music events.                                                                                                        

         e.  Recommend salary adjustments for the organist and /or choir director.

         f.   Provide for recruiting, enlisting, scheduling and training members for the alter guild, ushers, greeters, 

             acolytes, lectors, communion assistants, crucifers, torchbearers, and lay assistants.

 C12.05.a.11J:

          The Youth Ministry Board:

          (Youth Group Director is /or can appoint an Adult Enabler to serve as a representative member of 

           this board)

          The primary purpose of this board is to provide a support system for the youth members of This 

          Congregation and a more involved participation in the active life and ministry of the church. Toward this 

           end the board should:         

         a.   A youth representative may be selected by the Youth Group to attend and participate as a non-voting

 member of the of the Congregational Council to provide input and a voice on youth programs, needs 

 and activities associated with the church and This Congregation.

         b.   Coordinate and support all activities that relate to the youth in the total life of This Congregation. All 

              groups who work with the youth of the church such as Youth Group, confirmation classes, choir, etc…. 

              are to report to this board so that any conflicts and overlaps can be avoided, and that recognition 

              and support can be given to all youth ministry leaders, both youth and adult.

         c.   Review all activities and programs of the Youth Groups to make sure there is a balance in educational 

              and spiritual growth, worship, fellowship, service and recreation. The Youth Ministry Board is to 

              oversee the activities of the youth group and help them provide a well balanced program that is in 

              harmony with the ministry of the church.

         d.   Be an advocate for youth involvement in the total life and mission of This Congregation. The Youth 

              Ministry Board is to help the Congregation to view youth as the younger members of the people 

              of God today. It should seek to invite the decision makers in the congregation to include youth on 

              standing committees or any other role of responsibility which a qualified youth member could handle. 

              The goal is to help the youth feel that they are a part of This Congregation, and that they make a 

              difference, and that their thoughts and opinions are valued.

         e.   To secure adequate financial support for ministries with the youth in the Congregation and to develop

              good stewardship practices among the church youth. There is a need to make sure that money is 

              available in the annual budget to support this Congregation’s ministries with the youth. Youth 

              programs, resource books, retreats, etc…. are items that need to be attended to on a year to year 

              basis, and although most of the youth groups raise some of their own budget finances, it is helpful 

              for the congregation to provide them some financial assistance similar to the way they do for other 

              committees in the church.

          f.   Recruit and provide training for adults who will serve as advisors for the Congregational Youth Group. 

              The Youth Ministry Board will be responsible for seeing that the very best adults available will be 

              selected as adult advisors as per E.L.C.A. Youth Ministry Guidelines. Since adult advisors are a vital 

              part to the success of a Youth Group, it is to review the leadership annually and provide funds for the 

              training of advisors.

         g.   Plan and sponsor special programs ( such as Youth Week, Family Nights, Musicals, Youth /Adult 

              Dialogue, etc….) which involve the total congregation. The Youth Ministry Board may want to 

              sponsor programs or events other than those offered by the youth group. General events such as 

              those offered by the youth group as well as those mentioned above can be planned by the 

              Youth Ministry Board so that the leadership for the youth group will not have to be responsible for 

              all youth related events in the Congregation.         

  CHAPTER 13 –   CONGREGATION COMMITTEES: 

C13.01:  Duties and responsibilities of the Committees of this Congregation are as specified in the Continuing

          Resolutions and should follow through in the same General Procedures for Congregational Council Boards 

          outlined in C12.05.a11A Items:“a, b, c ,d ,e, f, & g” and should also conform to E.L.C.A Guidelines. 

C13.01.A11:

         The Executive Committee:

         The Executive Committee, together with Staff members and the Congregation Council, shall see that all 

         resolutions and actions taken by the Congregation and the Congregation Council are properly executed.

         Primary Responsibilities include:

         a.  Long range planning.

         b.  Setting goals and priorities.                                                                                          

         c.  Arranging for periodic mission statements.

         d.  Evaluating Congregational activities.

         e.  Hiring of staff members as per E.L.C.A. and Florida Bahamas Synod Hiring Guidelines.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                               Additional duties include:

         a.  Annually review the Pastor’s call, needs and concerns, recommending salary adjustments to the 

Finance Board.

         b.  Consider and provide for Pastor’s continuing education.

         c.  Annually, or when the need arises, review with staff members regarding staff performance, needs and

              concerns, and recommending salary adjustments to the Finance Board.

         d.  Prepare a recommended budget to include and not limited to:

              1.  Pastor’s and clerical staff’s salary and benefits.

              2.  Office supplies and equipment maintenance.

              3.  Petty cash distribution or special needs.

         e.  Assure that notification of congregational meetings is given as required by the constitution.

         f.   Assure that Congregation Committees are selected, staffed and functioning.

         h.  Assure that Congregation Council boards are staffed, knowledgeable and functioning.

         i.   Under special circumstances Executive Committee will have authorization to make emergency

             decisions, and report to council as soon as it is possible.

C13.02B11:

         The Nominating Committee:

         The primary responsibility of this committee is to submit to the Congregation, at its voting meeting, 

         a slate of nominees for each office to be filled at that meeting. This will require:

         a.  Securing nominee’s written consent to serve.

         b.  Meeting with nominee’s and assuring they are eligible to serve.

         c.  Presenting a list of the nominations to the Congregation at least two weeks prior to the election.

         d.  Supervising the election, i.e., printing the ballot, counting the ballots, notifying the Pastor, President 

             and the Congregation of the results and destroying the ballots when authorized.

         e.  Providing prospective nominees for appointment or election to vacancies in offices and the duties of 

             the office during the year.

C13.03C11:

          The Audit Committee:

          The primary responsibility of this committee is to prepare an annual audit of the Treasurer’s records 

          and accounts, in accordance with good and accepted audit procedures and give written certification of 

          results to the Treasurer and the Congregation. Additional audits will be performed when requested 

          by the President, the Congregation Council or the Finance Board.

          Procedures Include:                                                                                                                        

          a.  Reconciling the checking account balance from the Treasurer’s report with the bank statement.

          b.  Comparing the various reserve balances from the Treasurer’s report to passbook, bank notice and 

              other supporting documents.

          c.  Assuring receipts and disbursements in the Treasurer’s accounts agree completely with receipts 

              and disbursements in the bank statements.

          d.  Examining deposit slips and paid invoices on a ‘test’ basis to determine that recorded transactions 

              are properly supported.

          e.  Reviewing the records for unusual transactions and to determine whether the records are organized

              and neatly kept.

C13.04.D11:

           The Mutual Ministry Committee:

           The primary purpose of this committee is to support, listen, confer and counsel with the staff so they 

           can build an effective relationship among themselves and with the congregation. To accomplish this,

           committee members should study and implement suggestions, provisions and guidelines of the 

           appropriate publications approved by the Evangelical Lutheran Church in America.                                                                                                                                                                                                            

          a.  Provide a channel for feedback about ministry in the Congregation and take steps to correct any 

              misunderstandings and inadequacies before they become problems.

          b.  Share the joys and frustrations, accomplishments, and disappointments of the Congregation’s and 

              Pastor’s mutual ministries.

          c.  Assist in surfacing and creating new ways of carrying out the ministry in the Congregation.                                                                                                                                                                       

C13.05.E11:

           The Call Committee:

           The primary responsibility of this committee is to represent the Congregation while coordinating 

           with the Synod, the procedures and tasks necessary in the selection process of a new Pastor. This 

           requires working closely with the Synod, the Congregation, the Congregation Council, the Executive 

           Committee and other committees that may be formed during the process. The following is suggested 

           as a guide:

          a.  Following their appointment, the committee chairperson will arrange a meeting of the committee with

              the Dean of the Central Florida – Bahamas District of the Florida – Bahamas Synod, ELCA to discuss 

              the procedures established by the Synod for the calling of a Pastors.

          b.  The committee will follow the procedures as established by the Synod.

          c.  The committee will prayerfully involve the members of the Congregation in a study of the 

              Congregation’s needs to be met by the new Pastor.

          d.  When the Primary Candidate has been identified by the committee who  will introduce him to the

              Congregation Council and arrange and settle on a pay package in cooperation with the council.

          e.  The committee will arrange an opportunity for the Congregation to meet with the Candidate, informing

              the Congregation of the reasons for recommending this Candidate and providing opportunity for any 

              questions and answers between the Candidate and the Congregation.

          f.   At the Congregation meeting to vote on the calling of the Pastor, the committee will provide 

              information on the Candidate and the reasons for the committees recommendation, answering any 

              questions that might arise.

          g.  When the Candidate has accepted the Call of the Congregation, the committee will serve as facilitators

              in welcoming and integrating the new Pastor and his /or her family into the Congregation.

C13.05.F11

           The Future Planning Committee:

           The primary responsibility of this committee is to provide assistance various areas of the church as to

           recommended direction This Congregation would need to take in its future development as to planning

           of the church facility and any documental research pertaining required in the interest of Shepherd of

           the Hills Lutheran Church of Clermont, Florida as follows:

           a.  Interpret , and recommend or suggest a direction to be taken by the church membership as to any up-

               coming needs as to future growth, adaptation, alteration or addition within the congregational facility.

           b.  Assist in the review of contractual documentation in specific areas related to the church facilities.

           c.  Develop and update church related key documents pertaining to future direction of Shepherd of 

               the Hills Lutheran Church. 

C13.05.G11

          The Scholarship Committee: 

          The primary responsibility of this committee is to award academic scholarships to young members

          of the church who have obtained an acceptance of entry to an approved and/or accredited college or 

          university acceptable to the Scholarship Committee and Church Council. Only the interest and not the

          principle amount accrued in the scholarship fund account may be awarded for scholarship use.

          a.  Membership to the Scholarship Committee is selected and appointed by the Church council.

              The Church Treasurer or a designated financial representative along with the Vice-President of the

              the council must be Church Council members. Other additional committee members are not

              required to be Church Council members, but should have an educational, academic, a youth

              oriented background experience and / or interest in this area may apply for nomination to the

              Scholarship Committee by the Church Council.

          b.  The Scholarship Committee shall develop a criteria to be used along with any E.L.C.A. or 

              Florida Bahamas Synod guidelines currently in effect in the evaluation and selection of a recipient

              To receive a scholarship award .

          c.  The main requirement for a prospective candidate to receive acceptance for the Scholarship Award

              is that they and their family be baptized members of Shepherd of the Hills Lutheran church.

                       

C13.06.11   

           Other committees of This Congregation may be formed as the need arises by decision of the Congregation

           Council.

CONCLUSION ;

In accordance with Chapter17; Section *C17.01 and Chapter 18; *C18.01 and *C18.02 of our Constitution, the attached

changes are incorporated into this document by the voting members of Shepherd of the Hills Lutheran Church of 

Clermont, Florida by a majority vote of all voting members present and voting at its Congregational Meeting. It is the

wish and desire of each voting member that these changes are approved so that Shepherd of the Hills Lutheran

Church of Clermont, Florida has the best organizational structured and written constitution, bylaws, and continuing

resolutions possible, for our present size congregation as well as for our future growth.

 

ENACTECTED by a majority vote of all voting members present and voting at the Congregational Meeting held on

 

the _____ day of _______________________ .

EXECUTED by the President of the Congregation on the _____ day of ________________________ .

 

                                                                          Laura Dilley, President

                                                                  Shepherd Of The Hills Lutheran Church  

                                                                             Clermont, Florida

 

ATTESTED by the Secretary of the Congregation on the _____ day of _________________________ .

                                              Karen Russell, Secretary

                                             Shepherd Of The Hills Lutheran Church

                                             Clermont, Florida

                                                                                                       

                                                                                                                                                                                                                                                                                             

 

                                                                                                                                                                        

 

 

 

 

 

 

 

 

                                                                                                    

                                                                                                                                                 

                                                                                                                                    

 

 

 

 

 

 

 

 

                                                                                       

              

                                                                                        

 

 

                                                                                                                                                                          

 

 

                  

       

             

 

  

                     

 

 

 

 

  

 

    

   

     

 

   

  

 

   

       

 

 

    

 

    

   

     

 

   

 

                                                                                              

 

 

 

 

 

    

   

     

 

   

 

   

 

    

 

 

                  

 

 

 

 

Proposed New By Laws – 2011

                                                                               

                           SHEPHERD OF THE HILLS LUTHERAN CHURCH 

                                CONSTITUTION BYLAWS :

   CHAPTER 16 –   BYLAWS

           The following Bylaws have been amended and adopted to this constitution by This Congregation:

           A complete detail description involving the Bylaw process, refer to the full content of Chapter 16

           covering the full required provisions of Bylaws by the Evangelical Lutheran Church in America.

                                                                                                                                                                                                                                                                                                                     

CHAPTER 11 –   OFFICERS:

 C11.01.   The officers of This Congregation shall be a President, Vice President, Secretary and Treasurer.

           a.  Duties, Responsibilities, and Qualifications of the officers shall be specified in C11.01 in the

               Church Constitution document, and in the By Laws listed below.

           b.  Specific information concerning details of the Congregational By Laws is so covered in 

               Chapter 16 of the Church Constitution document .

           c.  Officers should work with other council board, committee, staff, volunteer members in their church 

               duties and assignments in harmony as well as in an amicable, cooperative Christian like manner.

 C11.01.1. The duties of the officers of This Congregation shall be as follows:

           a.  The President shall: 

               1.  Preside at all meetings of both This Congregation and the Congregation Council.

               2.  Ensure that the constitution and bylaws of the congregational constitution are duly observed and 

                   that the actions thereof are carried into effect, and appoint all committees not otherwise provided 

                   for.

               3.  Be a contributing and participating member of all church boards and committees of This 

                   Congregation, except the nominating committee.

               4.  Present a report of activities to This Congregation for inclusion in the annual report.

           b.  The Vice President shall:

               1.  Act in absence, disability, or resignation of the President. He / She shall assume the duties of the 

                   President until the vacancy is filled.

               2.  Perform such other duties as requested by the President or Council. 

                                                                                                                                                                                                                                     

           c.  The Secretary shall:

               1.  Be the secretary of the Congregation Council and Officer of This Congregation.       

               2.  Be responsible for recording and keeping the minutes of all Congregation and 

                   Congregation Council meetings and have responsibility for the archives of This Congregation

                                                                                                                             

           d.  The Treasurer shall:

               1.  Have responsibility for all approved monetary business transactions of This Congregation.

               2.  Provide for the keeping of all accurate records and be accountable for all funds. 

               3.  Be responsible in paying all disbursements by as directed, in accordance with the financial 

                   policies of Shepherd of the Hills Lutheran Church of Clermont, Florida, the Florida-Bahamas

                   Synod and the Evangelical Lutheran Church in America.   

               4.  Present written report summary of financial transactions to the Congregation Council

                   monthly and, together with and including a satisfactory audit, for inclusion in the annual

                   report for the congregation.                                                                                                                          

               5.  Serve as a contact individual for the review of all contracts , proposals, bids and submit 

                   recommendation to the Congregational Council regarding compliance within budget constraints.

               6.  Be responsible in the payment of all disbursements in a timely manner, and recommend

                   budget modifications as needed. 

               7.  Be a contributing participant in the duties to Identify, train and assure accuracy of all counters 

                   And personnel involved in monetary duties.

 

                                                                                                                                                                                                                                                                                                                                                   

         

 

 

                                                                                                     

                                                                                                                                                                                                                                                                                                                                                                     

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         

THIS PORTION OF THIS DOCUMENT HAS BEEN DELETED FROM THE BYLAWS :

 

CHAPTER 13 –   CONGREGATION COMMITTEES: 

C13.01.A09:

         The Executive Committee:

         The Executive Committee, together with the Pastor and the Congregation Council, shall see that all 

         resolutions and actions taken by the Congregation and the Congregation Council are properly executed.

         Primary Responsibilities include:

         a.  Long range planning.

         b.  Setting goals and priorities

         c.  Arranging for periodic mission statements.

         d.  Evaluating Congregational activities.

         e.  Hiring of staff members as per E.L.C.A. and Florida Bahamas Synod Hiring Guidelines.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                    

         Additional duties include:

         a.  Annually review the Pastor’s call, needs and concerns, recommending salary adjustments to the 

Finance Board.

         b.  Consider and provide for Pastor’s continuing education.

         c.  Annually, or when the need arises, review with staff members regarding staff performance, needs and

              concerns, and recommending salary adjustments to the Finance Board.

         d.  Prepare a recommended budget to include:

              1.  Pastor’s and clerical staff’s salary and benefits.

              2.  Office supplies and equipment maintenance.

              3.  Petty cash distribution or special needs.

         e.  Assure that notification of congregational meetings is given as required by the constitution.

         f.   Assure that Congregation Committees are selected, staffed and functioning.

         h.  Assure that Congregation Council boards are staffed, knowledgeable and functioning.

 

C13.02B09:

         The Nominating Committee:

         The primary responsibility of this committee is to submit to the Congregation, at its voting meeting, 

         a slate of nominees for each office to be filled at that meeting. This will require:

         a.  Securing nominee’s written consent to serve.

         b.  Meeting with nominee’s and assuring they are eligible to serve.

         c.  Presenting a list of the nominations to the Congregation at least two weeks prior to the election.

         d.  Supervising the election, i.e., printing the ballot, counting the ballots, notifying the Pastor, President 

             and the Congregation of the results and destroying the ballots when authorized.

         e.  Providing prospective nominees for appointment or election to vacancies in offices and the duties of 

             the office during the year.

 

C13.03C09:

          The Audit Committee:

          The primary responsibility of this committee is to prepare an annual audit of the Treasurer’s records 

          and accounts, in accordance with good and accepted audit procedures and give certification of 

          results to the Treasurer and the Congregation. Additional audits will be performed when requested 

          by the President, the Congregation Council or the Finance Board.

          Procedures Include:                                                                                                                        

          a.  Reconciling the checking account balance from the Treasurer’s report with the bank statement.

          b.  Comparing the various reserve balances from the Treasurer’s report to passbook, bank notice and 

              other supporting documents.

          c.  Assuring receipts and disbursements in the Treasurer’s accounts agree completely with receipts 

              and disbursements in the bank statements.

          d.  Examining deposit slips and paid invoices on a ‘test’ basis to determine that recorded transactions 

              are properly supported.

          e.  Reviewing the records for unusual transactions and to determine whether the records are organized

              and neatly kept.

                                                                                                  

C13.04.D09:

           The Mutual Ministry Committee:

           The primary purpose of this committee is to support, listen, confer and counsel with the Pastor so they 

           can build an effective relationship among themselves and with the congregation. To accomplish this,

           committee members should study and implement suggestions, provisions and guidelines of the 

           appropriate publications approved by the Evangelical Lutheran Church in America.                                                                                                                                                                                                            

          a.  Provide a channel for feedback about ministry in the Congregation and take steps to correct any 

              misunderstandings and inadequacies before they become problems.

          b.  Share the joys and frustrations, accomplishments, and disappointments of the Congregation’s and 

              Pastor’s mutual ministries.

          c.  Assist the Pastor in surfacing and creating new ways of carrying out the ministry in the Congregation.

                                                        

C13.05.E09:

           The Call Committee:

           The primary responsibility of this committee is to represent the Congregation while coordinating 

           with the Synod, the procedures and tasks necessary in the selection process of a new Pastor. This 

           requires working closely with the Synod, the Congregation, the Congregation Council, the Executive 

           Committee and other committees that may be formed during the process. The following is suggested 

           as a guide:

          a.  Following their appointment, the committee chairperson will arrange a meeting of the committee with

              the Dean of the Central Florida – Bahamas District of the Florida – Bahamas Synod, ELCA to discuss 

              the procedures established by the Synod for the calling of a Pastors.

          b.  The committee will follow the procedures as established by the Synod.

          c.  The committee will prayerfully involve the members of the Congregation in a study of the 

              Congregation’s needs to be met by the new Pastor.

          d.  When the Primary Candidate has been identified by the Synod, the committee will introduce him to the

              Congregation Council and arrange and settle on a pay package.

          e.  The committee will arrange an opportunity for the Congregation to meet with the Candidate, informing

              the Congregation of the reasons for recommending this Candidate and providing opportunity for any 

              questions and answers between the Candidate and the Congregation.

           f.  At the Congregation meeting to vote on the calling of the Pastor, the committee will provide 

              information on the Candidate and the reasons for the committees recommendation, answering any 

              questions that might arise.

          g.  When the Candidate has accepted the Call of the Congregation, the committee will serve as facilitators

              in welcoming and integrating the new Pastor and his /or her family into the Congregation.

 

C13.05.F09

           The Future Planning Committee:

           The primary responsibility of this committee is to provide assistance various areas of the church as to

           recommended direction This Congregation would need to take in its future development as to planning

           of the church facility and any documental research pertaining required in the interest of Shepherd of

           the Hills Lutheran Church of Clermont, Florida as follows:

           a.  Interpret , and recommend or suggest a direction to be taken by the church membership as to any up-

               coming needs as to future growth, adaptation, alteration or addition within the congregational facility.

           b.  Assist in the review of contractual documentation in specific areas related to the church facilities.

           c.  Develop and update church related key documents pertaining to future direction of Shepherd of the

               Hills Lutheran Church.