Special Congregational Meeting – Oct 29, 2017

October 29, 2017

Special Congregational Meeting
President – Jim Johnson
Secretary Pro Tem – Marie Johnson
Meeting is brought to order – 11:00 am
A quorum is in attendance.
Meeting was called to address two issues.

1st Issue
Presented to congregation by Jim Johnson
Council has voted to contract Joe Foryan to be responsible for the Musical needs of the congregation and to be responsible for all the duties associated with the church office. Council has agreed to a contract price of $750 per week payable every two (2) weeks to begin 01/04/18 pending approval by the congregation. A motion was made by Dave Wallen to accept the proposal and was seconded by Diane Bursey. Motion was carried unanimously.

2nd Issue
Jim Johnson explained to the congregation hat the recent hurricane had done over $100,000.00 in damages to our Church and that due to our insurance coverage we had a deductible of $80,000.
It was proposed by the council that we use the $17,000 that we had planned to pay down our mortgage as a portion of our deductible. Larry Dodge asked if it was going to cost us more interest on our mortgage if we did not pay the $17,000.00. on the mortgage.
It was explained that the $17,000.00 was earmarked as an “extra payment” on the mortgage and went directly to the principal.
Motion was made by Mark Jacobetz to accept the proposal and was seconded by Marion Larson. Motion passed unanimously.
Motion to adjourn was made by Diane Bursey and seconded by Mike Mohr. Motion carried unanimously.
Meeting adjourned – 11:25 am

Congregational Meeting Minutes – January 2017

SHEPHERD OF THE HILLS LUTHERAN CHURCH
Congregational Meeting Minutes
January 29,2017 

A quorum of 55 members was present.

 Meeting called to order at 12:00 noon by Jim Johnson, Council President.  Jim opened the meeting with prayer.

Motion made by Bob K.? to accept last year minutes. Seconded by Diane Bursey.  Motion passed.

Motion made to accept Pastor’s Report by Diane Bursey.  Seconded by Bob K. ?  Motion passed.

Motion made to accept Worship and Music Report by Diane Bursey.  Seconded by Bob K. ? Motion passed.

Motion to accept Virginia Circle Report by Ruth ?.  Seconded by Maria J. ?  Motion passed.

Motion to accept Property report by Ron ?  Seconded ?.  Motion passed.

Motion to accept Christian Formation Report by Marie ?. Seconded by Mark ?.  Motion passed.

Motion to accept new council members Carol Kenderdine and Brad Haizlip  made by ?  Seconded by Ken ?.  Motion passed.

Motion to accept Treasurer’s Report made by Diane Bursey. Seconded by Marion Larson.

Discussion of this motion included need for financial review.  Motion approved.

Motion to accept 2017 Spending Plan made by Ruth ?.  Seconded by  Carroll Fulmer.  Motion accepted.

Motion to adjourn made at 12:45 to adjourn made by Karissa Bursey.  Seconded by Chris Russell.  Motion passed.

Prayer by Jim Johnson ended meeting.

 

Minutes taken by Mark Jacobetz.  Transcribed by Larry Holihan

Annual Meeting Minutes — Jan 26, 2014

ANNUAL CONGREGATIONAL MEETING MINUTES

Sunday, January 26, 2014

Shepherd of the Hills Lutheran Church

Quorum – A quorum of 32 members was met.

Pre-Meeting Items of Interest: Music by Sara Holton, special refreshments and “Who Moved My Cheese Video Presentation”

Call to Order – Diane Bursey called the meeting to order at 11:50am

Review of logistical arrangements for meeting – Pastor Nancy

Introduction of Staff Members – Diane Bursey introduced the staff.

Sara Holton – Choir Director

Gizella Guba – Bookkeeper

 

Introduction of Council Members – Diane Bursey introduced the 2014 Council Members:

Diane Bursey – President

Debbie Kiely – Vice President

Michelle Candage – Secretary

Nancy Etienne– Worship and Music

Pat Quelhorst – Treasurer

Judy Lojko – Finance

Ed Carroll – Evangelism/Stewardship

Opening Prayer – Pastor Nancy Vogel gave devotion “Hope” from the “Jesus Lives” Book by Sarah Young.

Pastor’s Update – Pastor Nancy Vogel:

Interim pastor review with power point slide presentation included:

New organizational council structure

Officers

President

Vice President

Secretary

Treasurer

Property

Worship and Music

Christian Formation

Small Groups

Part Time Staff Changes

New Program Coordinator added to office staff

Choir Director moves to Music Director

Pastoral Assistance to Pastor Nancy

Three (3) year becomes four (4) year plan (review on page seven of annual congregation meeting packet).

Mission Insight Project Overview – demographics presentation by Dan Candage.

Thank you to Council Members – Pastor Nancy Vogel thanked all council members for their service during this past year for their service. There were many leadership and organizational changes; everyone extended their time and efforts to make ministry happen.

Approval of 2013 Congregational Meeting Minutes

Motion to accept the 2013 meeting minutes – Ruth Monzillo

Second Motion – Susan Sherman

Diane Bursey – motion carries

Approval of Pastor’s Report

Motion to accept the Pastor’s report – Heather Faraci

Second Motion – Amy Markussen

Diane Bursey – motion carries

Approval of President’s Report

Motion to accept the President’s report – Amy Markussen

Second Motion – Ruth Monzillo

Diane Bursey – motion carries

 Approval of Christian Education/ Youth and Family Report

Motion to accept the Christian Education/ Youth and Family report – Dan Candage

Second Motion – Charlie Monzillo

Diane Bursey – motion carries

 Approval of Stewardship and Evangelism Report

Motion to accept the Stewardship and Evangelism report – Pat Quelhorst

Second Motion – Nanci Etienne

Diane Bursey – motion carries

Approval of Worship & Music Committee Report

Motion to accept the Worship & Music Committee report – Dan Candage

Second Motion – Joe Lojko

Diane Bursey – motion carries

 Approval of Service Board Report

Motion to accept the Service Board report – Dan Candage

Second Motion – Joe Lojko

Diane Bursey – motion carries

 Approval of Property Report

Motion to accept the Property report – Dan Candage

Second Motion – Joe Lojko

Diane Bursey – motion carries

 Approval of Thrivent Financial for Lutherans Report

Motion to accept the Thrivent Financial for Lutherans report – Lavonne Gysan

Second Motion – Nanci Etienne

Diane Bursey – motion carries

 Approval of Fellowship Report

Motion to accept the Fellowship report – Dan Candage

Second Motion – Joe Lojko

Diane Bursey – motion carries

 Approval of Memorial & Gifts Committee Report

Motion to accept the Memorial & Gifts Committee report – Susan Sherman

Second Motion – Joe Lojko

Diane Bursey – motion carries

Approval of Finance Report

Motion to accept the Finance report – Susan Sherman

Second Motion – Ruth Monzillo

Diane Bursey – motion carries

 Approval of Treasurer’s Report

Motion to accept the Treasurer’s report – Dan Candage

Second Motion – Joe Lojko

Diane Bursey – motion carries

 2014 Council Member Nominees

Debbie Kiely – President

Judy Lojko – Vice President

Pat Quelhorst – Treasurer

Nanci Etienne – Finance

Ed Carrol – Christian Formation

Diane Bursey – Small Groups

Property – position remains open

Worship & Music – position remains open

Motion to accept Council Member Nominees – Karissa Bursey

Second Motion – Joe Lojko

Diane Bursey – motion carries

Motion to accept new council members – Susan Sherman

Second Motion – Amy Markussen

Diane Bursey – motion carries

 Nomination Committee for 2015 Council Members

Susan Sherman

Amy Markussen

Marianne Larson

Heather Faraci

Motion to accept nominating committee members – Karissa Bursey

Second Motion – Nanci Etienne

Diane Bursey – motion carries

 Mission Insight Presentation by Pastor Jefferson Cox

 2013 Financial Report

Motion to accept nominating committee members – Ruth Monzillo

Second Motion – Joe Lojko

Diane Bursey – motion carries

 Proposed Spending Plan (Budget) 2014

Motion to accept the 2014 proposed budget – Dan Candage

Second Motion – Nanci Etienne

Diane Bursey – motion carries

Other Business

None

Hymn 369

 Adjournment

Ruth Monzillo made a motion to adjourn the meeting and it was seconded by Taylor Candage. The motion was passed unanimously and the meeting was adjourned at 1:27pm.

Respectfully Submitted,

Michelle Candage, Secretary

Congregational Meeting – March 2, 2008

2007 Congregational Annual Meeting                                                           March 2, 2008

Shepherd of the Hills Lutheran Church

Quorum of 71 members required, 87 members counted. Meeting called to order at 11:40 a.m. in the church sanctuary by President Carroll Fulmer followed with prayer by Pastor Ostenburg. 

November 19, 2006 Congregational Meeting Minutes approved and accepted.

Annual Report

A printed copy of the Annual Report for 2007  was provided to all members present. 

This report included the following:

 

Congregational Minutes –  November 19, 2006

President’s Report

Evangelism Report

Building &  Property

Music & Worship

Virginia Circle

Youth & Family Ministry

Ladies’ Evening Circle

Youth Report

2007 & Proposed 2008 Budget

Building Fund Income & Expenses 

Pastor’s Report

2007 Congregational Data

No other information was available as of Friday, February 1, 2008

                        President’s Report – approved and accepted

                        Evangelism Report – approved and accepted

                        Building & Property – approved and accepted

                        Music & Worship – approved and accepted

                        Virginia Circle – approved and accepted

                        Youth & Family Ministry – (correction: 10 new folding chairs for Sunday

                           school rooms purchased with the assistance of Thrivent) –  approved and

                           accepted.

                        Ladies’ Evening Circle – approved and accepted

                        Youth Report – approved and accepted

Proposed Budget for 2008:   $ 237,238.00 – approved and accepted

Budget for 2007:                   $ 234,211.00

David Wallin, Congregational Treasurer reviewed the “Miscellaneous or Pass Through” items (donations) which appear on the monthly Treasurer’s Report … items ( “monies”) that do not affect the budget but must be recorded. He stated the proposed 2008 budget increase is as flat as possible compared to the 2007 budget. Increases are limited primarily to staff salary adjustments. Wallin also reported, with additional payments made to the capital (building) fund, so far this calendar year, the balance now stands at

Less than $700,000.

                        

                    

   2007 Congregational Data

            Membership:   714 Baptized    474 Confirmed 

32 New Members: 23 Confirmed   32 Baptized

                                           23 Baptisms   2 First Communions   1 Confirmation   5 Deaths                                     

    11 Transfers Out   157 Worship Services

President Fulmer reported an effort has begun to clean-up the congregation’s list of  confirmed members. This action should help in solving the problem of meeting  a quorum for Annual Congregational Meetings.

In response to a question: Can we offer “Associate Memberships ?” it was noted that Associate Members have no voice / no vote.

It was suggested that consideration be given to holding only the 10:15 service on  the Annual Meeting date … supported by several weeks of promotion. 

Pastor’s Report – approved and accepted

Pastor Jon thanked the Congregational Council, Laurie Freshour and individual members for their support and prayers. He also thanked Barbara West for her dedication, support and hard work. For the safety of Barbara and anyone who works in the building alone, he asked everyone to be vigilant in making sure all doors are locked when leaving the building. 

Pastor Jon also stated for the church to grow,  planning should be given to increasing our church staffing; on a part-time basis in the beginning, such as the Youth and Family Ministry. He cited several possible positions. 

 

 In response to a question of  “How do we create a position ?” it was suggested that the position be defined and a job description written. Another suggestion was to start with volunteers. 

Election of Church Council

Walt McCarty, nominating committee member, reported three Council Members have fulfilled terms on Council: 

Carroll Fulmer

                                                Diane Bursey 

                                                Troy Evans. 

These nominees were presented to fill the open positions: 

                                                Ken Stoyer

                                                Milan Barabas

                                                Karla Carson

The three candidates were elected by voice vote.

 

On a motion and second from the floor, Laura Dilley was nominated to fill the unexpired term of Peggy Wilk on Church Council. Hearing no other nominations, President Fulmer directed the Secretary to cast a unanimous vote for Laura Dilley.

Pastor Jon explained Peggy Wilk recently resigned her position on Council. She and her son, Chuck, will be moving to Jacksonville.  

Audit of Church Financial Statements As of December 31, 2007 – Approved and accepted.

A copy of the audit report, prepared by Michael Kiely CPA, is filed with this report. 

Amendments To The Constitution As Required By The Evangelical Lutheran Church In America (ELCA). – Approved and accepted. Copy filed with this report.

Acknowledgements of Appreciation by members of the congregation:

 

  • Recommendation to grant a one month sabbatical to Pastor Ostenburg in recognition of 10 years as Pastor of  Shepherd of the Hills.  (suggestion will be referred to Church Council for discussion and action.)
  • Recognized Larry Holihan for sharing his time and talent in production of the church’s print and electronic media.
  • Recognized Mike Mohr for his leadership in maintenance of the church building and grounds.
  • Plaques recognizing their years of service on Church Council were presented to Carroll Fulmer by Vice President Ken Felt, and to Diane Bursey and Troy Evans by President Fulmer. 
  • An illustrated book titled; “The Little Lutheran” was presented to the Youth And Family Program by President Fulmer.  

President Fulmer suggested members give consideration to subscribing to “ The Lutheran” magazine. A significant discount is available if enough  members subscribe.

President Fulmer declared the 2007 Shepherd of the Hills Lutheran Church Annual Congregational Meeting closed at 12:40 p.m.


Congregational Data – 2007

Congregational Membership

  • 714 Baptized
  • 474 Confirmed

 New Members

  • 32 new members
  • 23 Confirmed
  • 32 Baptized
  • 23 baptisms
  • 2 first communions
  • 1 confirmation
  • 5 deaths
  • 11 transfers

 Worship Services

  • 159 services 

Congregational Data — 2006

The following congregational data was reported for the period November 2005 through October 2006:

  •  Membership
    • 680 baptized
    • 455 confirmed
  • Worship
    • 157 worship services
  • New Members
    • 43 new members
    • 23 confirmed
    • 43 baptized
  • Other
    • 16 baptisms
    • 11 first communions
    • 2 confirmations
    • 2 deaths
    • 15 transfers out (9 moved out of area)

Congregational Annual Meeting ’06

The annual congregational meeting was held on Sunday, November 19 after the 10:15 service. 

The president’s report, pastor’s report, and committee reports were received and approved. 

The proposed budget for ’07 was discussed and presented.  A budget of $234,311 was approved, compared to this year’s budget of $231,665.  Staff increases (except for Laurie Freshour) were around 3%.  Laurie was given a 10% increase because of her low initial salary and excellent work.  Some concern was expressed that the church was not expending enough attention (and money) on outreach, but on internal problems.  A spirited discussion revealed that there are many outreach programs (prayer shawl, quilts, hospital ministries, neighborhood center, website, etc. etc. etc.) that are quite active.  For the most part they are funded by private donations that do not appear in the financials.  The youth program and women’s groups have their own checking accounts and for the most part, raise funds for their outreach activities.  It was suggested that a clearer picture of what’s really going on in the church be presented at future congregational meetings.

Michael Mohr and Ruth Monzillo were elected as new members of the council.  Carroll Fulmer, Susan Sherman, and Diane Bursey were re-elected as council members to new terms.

The treasurer reported that we are about $26K below budget in actual revenues so far this year and are having problems meeting expenses.  Members were encouraged to consider increasing their contributions or to volunteer services (such as lawn cutting, custodial work, etc.) to the church.

— Reported by Larry Holihan