Church Council Meeting – December 2016

SHEPHERD OF THE HILLS LUTHERAN CHURCH
Church Council Minutes
December 13, 2016

 In attendance:

 Pastor Schmidt
Jim Johnson
Karissa Bursey
Chris Russell
Marian Larson
Mark Jacobetz
Larry Holihan

Meeting called to order at 7:04 p.m.

Pastor Schmidt opened in prayer.

Motion to approved November minutes made by Marion.  Seconded by Chris.  Approved.

Motion to approve November financial report made by Jim.  Seconded by Chris.  Approved.

PASTOR REPORT

Pastor requested to buy new 3-hole punch – about $180. Motion to approve made by Jim.  Seconded by Chris.  Approved.

NEW BUSINESS

Discussed new Welcome Table and duties of volunteers.  Items such as tee shirts, coffee mugs, etc.  may be available for sale.  Larry to hold meeting with volunteers about implementing this project on Sunday, Dec 12 between services.

Youth purchased about $230 in clothing for Christmas presents at Faith Neighborhood Center.  Money used from member contributions.

We are considering a Mission Trip for two (or more) youth.  Pastor will coordinate this project.

Pastor and Larry attended a meeting with Copytronics who proposed a new lease for copier as ours in expiring in middle of next year.  We can get very favorable leasing if we sign before the end of the year.  Cost of the monthly lease and per copy costs will go down and we will get a new copier with automatic folding and stapling. Six-year lease at $187.40/month.  Motion made to proceed with new lease now by Jim.  Seconded by Marion.  Approved.

Larry proposed donating six of our blue chairs for the reception area in the new Faith Neighborhood Center.  Jim made motion to approve; Karissa seconded.  Approved.

A discussion was held by council regarding the content of the Congregational meeting in January.

A special council meeting was set for January 3, 2017 at 7:00 p.m. to discuss the new proposed budget for 2017.

Motion to adjourn at 10:03 by Jim.  Seconded by Chris.  Approved

 

Minutes taken by Mark Jacobetz

 

Church Council Meeting – November 2016

SHEPHERD OF THE HILLS LUTHERAN CHURCH
Church Council Minutes
November 8, 2016

 In attendance:

 Pastor Schmidt
Jim Johnson
Karissa Bursey
Chris Russell
Marian Larson
Mark Jacobetz

Meeting called to order at 7:06 p.m.

Chris made motion to accept Financial Report. Karissa seconded. Approved

Members asked to review report carefully at home.

PASTOR REPORT

Motion to accept by Jim.  Seconded by Chris.  Approved.

NEW BUSINESS

Church to decorate for the holidays the Sunday after Thanksgiving.

There will be dinners before the first three Advent services at 6:00 p.m.  First one Norwegian theme sponsored by Virginia Circle.  Second sponsored by Youth.  Third sponsored by Church Council.

Replacement of outdoor lights quote at $3,800 (did not include all lights).  Motion by Jim to approve up to $4,000 on complete replacement of lights. Seconded by Chris.  Approved.

Motion to fix broken garbage disposal made by Jim for up to $250.  Seconded by Marion.  Approved.

Bill Wright was appointed as a Prayer Partner.

We need to start process to prepare a new budget for 2017.  No action taken at this time.

Karissa to contact a friend about a training class for the defibrillator.

Motion to adjourn at 8:25 by Chris.  Seconded by Jim.  Approved.

– Minutes taken by Mark Jacobetz

Council Meeting Minutes – October 2016

SHEPHERD OF THE HILLS LUTHERAN CHURCH
Church Council Minutes
October 11, 2016

 In attendance:

Jim Johnson

Pastor Schmidt
Mark Jacobetz
Larry Holihan
Karissa Bursey
Marion Larson
Chris Russell

Guests: Gizella Guba, Mike Gallagher from Raymond and James.

Meeting called to order at 6:58 p.m.

Chris Russell proposed as a new council member. Motion by Jim to approve.  Seconded by Larry.  Unanimously approved.

FINANCIAL PRESENTATION

Mike Gallagher explained investment portfolio.  Gizella answered questions about church financials.  No changes in investment strategy was made at this time.

Larry made motion to replace $2880 into the Scholarship fund from investment portfolio.

Seconded by Chris Russell and approved.

Larry made motion to pay down Building principal by $10,000.  Money to be taken from Building Fund.  Seconded by Jim and approved.

Gizella was asked to purchase a fire proof safe in which to store financials.  Approved.

PASTOR REPORT

 

NEW BUSINESS

Boy Scouts want to schedule a game night in November.  Motion to accept by Marion, Seconded by Jim.  Passed

Design of 2017 enveloped presented by Pastor.  Design and approval to purchase approved.

Larry requested approval to purchase 2 back-up drives for Pastor and Admin computers – about $50 each.  Approved unanimously.

Jim made motion to order 100 pens with church name on it.  Mark seconded.  Approved.

Meeting closed by prayer from Mark at 10:05 p.m.

 

  • Minutes taken by Mark Jacobetz

 

 

Council Meeting – September 2016

SHEPHERD OF THE HILLS LUTHERAN CHURCH
Church Council Minutes
September 13, 2016

 

In attendance:

Jim Johnson
Pastor Schmidt
Mark Jacobetz
Larry Holihan
Karissa Bursey

Meeting called to order at 7:04

Jim Johnson opened the meeting with prayer.

PASTOR’S REPORT

New members will be received first Sunday in October.

Fall clean-up will be scheduled in October.

Discussion of Pastor Discretionary Fund revealed pastor needs a petty cash fund.  Motion made to approve $300 for fund – money to come from Good Shepherd fund.  Motion made and approved.

Quilt Sunday will be the 20th of November.

Pastor and Larry will create a list of job requirements for the Church administrator.  Larry will present to Tina and train her on the responsibilities.

NEW BUSINESS

Nursery room needs to be cleaned and opened for use. Karissa will look into new flooring for the room.  Karissa will meet with Joann Jacobetz about nursery next Sunday.  Joann has volunteered to work with the nursery.

New teacher needed for Sunday School

Just Saying Thanks Dinner scheduled for Saturday, November 12.  This event is sponsored by the Worship and Music Committee.  Church council members will assist as needed.

Larry proposed purchase of new banner stands and banners.  Motion made to approve by Pastor Schmidt; seconded by Jim.  Approved.

Pastor expressed need to purchase two new chair dollies.  Cost about $400.  Motion made, seconded, and approved.

Meeting closed with Pastor prayer at 9:50 p.m.

 

— Minutes taken by Mark Jacobetz

 

Council Meeting Minutes – August 2016

SHEPHERD OF THE HILLS LUTHERAN CHURCH
Church Council Minutes
August 9, 2016

In attendance:

Jim Johnson
Pastor Schmidt
Mark Jacobetz
Larry Holihan

Jim Johnson opened the meeting with prayer at 7:08 p.m.

Minutes approved of last meeting.  Motion by Mark Jacobetz and seconded by Jim Johnson.

Meeting with Gizella Cuba will be set up at next council meeting to discuss finances and stocks.

PASTOR REPORT

Fall Pastor’s Conference on Oct 17-19.  $360 cost.

Reformation Festival scheduled for Sunday Oct 30.  Pastor will provide brats.

Just Saying Thanks Dinner scheduled for Saturday, November 12 at 4:00 p.m.  Costs to be taken from the Thrivent Fund.

Pastor on vacation Aug 17-31.

OLD BUSINESS

Jim Johnson to research purchase of new sign facing south on Hwy 27.

Pastor to get second estimate on 2017 envelopes.

NEW BUSINESS

New emphasis on welcoming visitors to be implemented.

Stewardship emphasis for 2-3 weeks will start last week in October.

Council authorized offer of employment for Alex Palmour for $200/week.

Joan Jacobitz offered to sit in nursery if needed.

 

—  Minutes taken by Mark Jacobetz

 

 

Council Meeting Minutes – July 2016

SHEPHERD OF THE HILLS LUTHERAN CHURCH
Church Council Minutes
July 12, 2016

In attendance:

Jim Johnson
Pastor Schmidt
Mark Jacobetz
Larry Holihan
Karissa Bursey

Mark Jacobetz opened the meeting with prayer at 6:59 p.m.

Discussion about size of church bulletin.  This item will be referred to the Worship and Music committee.

Karissa Bursey was voted unanimously by other members to join the church council.

Pastor Schmidt will email council members copy of financial report.

PASTOR REPORT

Recommendation to buy chair dollies. No action taken.

Two services will be conducted on Christmas Eve.

Larry will work with Church administrator to clearly define job duties.  Results will be reviewed in September.

Need new first Aid kit.

Need batteries and pads for defibrillator – will expire this month

Council approved expenditures for First Aid kit, chair dollies and defibrillator batteries.

OLD BUSINESS

HOA move to Tuesday

Emphasize the need to put member’s names on envelope contributions.

Purchase new signs – A discussion of possibly adding new signs to church exterior.  No action taken, but further discussion on this issue will held at future meetings.

NEW BUSINESS

Events at church –  Fall events at church will include a Just Saying Thanks Dinner, God’s Work Our Hands Workday at Faith Neighborhood Center, and Reformation Festival.

Discussion of the need to emphasize Building Fund contributions was held.  This emphasis will be held in early 2017.

 

— Minutes taken by Mark Jacobetz

 

 

 

 

Council Meeting Minutes – June 2016

SHEPHERD OF THE HILLS LUTHERAN CHURCH
Church Council Minutes
June 16, 2016

In attendance:

Jim Johnson
Pastor Schmidt
Mark Jacobetz

Pastor opened meeting with prayer at 6:53 p.m.

PASTOR REPORT

 

Goals for next six months:

  • Pastor ants to start committee to go between congregation, pastor, and council.
  • Create a new member packet
  • Cut down on large print bulletin.

OTHER BUSINESS

Call company about irrigation system.

Call HOA to change their meeting from Thursday night to Tuesday night.

Time to order new church envelopes.  Pastor to look into any additional “event” envelopes needed.

Church administrator to set appointment about fire backflow system.

Jim Johnson closed meeting in prayer t 8:30 p.m.

— Minutes taken by Mark Jacobetz