Monthly Council Minutes December 2019

Meeting Date

12-17-2019

Attendees

Diane Bursey, Chris Russell, Larry Holihan, Karissa Schorer, Tina Crawn, Pastor Dennis Schmidt, Tom Klinger, Marian Larson, Connie Kersten & Mike Walls

Absent

Peg Massaro & Joe Montfort

Time, Opening, Devotions, Minutes

Call to Order – 6:50p
Devotion – Mike Walls – Miracles
Minutes of Previous Meeting – No questions or concerns

Treasurer Report

Expenses again exceeded income by more than $10,000.
Church mortgage balance was $169,341.12 as of December 1.
Reserve income:
Bldg Repair $14,305
Capital Fund $29,026
Bldg Fund $16,469
TOTAL $59,800
Raymond James Investment fund gained $1,731 and the Scholarship fund gained $478, as the Stock Market continued its strong performance.

New Business

Church track is no longer offering payroll services. We need to find a new system. Realm: Tina recommends this option- we get six months free with an initial installation fee. If we like this option, we can switch the general member information and financials over as well. We can do this when the ChurchTrac contract is up or we can pay ChurchTrac monthly for membership until the end of 2020. Then switch membership completely over to Realm in 2021.
Motion to move Payroll to Real made by Pastor Dennis, seconded by Karissa, carried

Closing, Next Meeting

Adjournment at 7:09 pm
Next council meeting on January 21, 2020 at 6:30

Council Meeting Minutes – Oct 2019

Shepherd of the Hills

Minutes from October 22, 2019

Amended November 20, 2019

Attendees

Diane Bursey, Chris Russell, Tina Crawn, Pastor Dennis Schmidt, Tom Klinger, Joe Montfort, Marian Larson, and Peg Massaro

Absent

Larry Holihan, Karissa Schorer, Mike Walls, and Connie Kersten

Time, Opening, Devotions, Minutes

Call to Order – 6:30p

Devotion- Tom Klinger

Minutes of Previous Meeting – No questions or concerns

Treasurer Report

Looked over September 2019 Treasurer’s report. No questions or comments.

Pastor Report

Member visits – 7, New Member visits – 0, Prospective Member visits- 5, Hospital Visitations – 3, Nursing Home/Hospice Visitations – 4, Private Communions – 3, Crisis Interventions – 0, Meetings – 5, Consultations – 4, Worship Services – 8, Classes taught – 1, Adult Bible Study – 0, Official Pastoral Acts – Pastor Conference 10/14-10/16

Committee Reports

Property Committee Report – Contractor contacted to finish the garage ceiling. All the Christmas trees have been sorted and moved to appropriate locations. Planning the first Congregational clean up day. Reaching out to janitorial supply company to discuss options with the property committee. 

Worship & Music – No report

Old Business

Mean to Clean- improvements have been made. 

Time & Talent Survey- we will gear up again since our northern members are back. 

Electronic sign- tabled. Personnel and Policy Mission update- tabled

Cross Cleaning Update- tabled

Stewardship Update- Joe M sent out an email the beginning of the month giving members an idea of the direction we are going.

Supply Pastor request- we will secure a hotel for the Pastor on 11/16/19

Update on remodel of copy closet/ storage closet- tabled

Most tabled items were because the appropriate council member was not present to discuss.

New Business

Move Congregational Meeting to November beginning in 2020 so we can go into the new year with the new budget and new council members. Discussion was made about the issue of our northern members not being back to Florida by then. Discussion was to poll our members to see exactly what this true number is.

Changing service times- it was recommended that we return to one service as we only have a select few people at 8 am. This would give all members the opportunity to fellowship and worship together. Discussion was made that there are several church members who would not attend as this would not work them time wise. We will review this again after speaking to these members.

Council retreat- recommended that next year’s council go on a retreat together that will be partially funded by the church. This would give all members the opportunity to work and grow together. Team building and spirituality.

Budget 2020- The budget was presented by Tina Crawn for the 2020 Fiscal Year. The Finance Committee had already met previously numerous times and came to make their recommendations to the council. Overall the budget only increased slightly monetary wise. The biggest change was switching the cell tower income back to a designated fund and not into the general fund. This means contributions will need to increase to account for this transfer. The council has the authority to switch the cell tower income back to the general fund if the expenses far exceed the incomeThe mission support line was changed from a flat amount to a percentage of donations that come in from giving. This amount will not be reflected by designated giving, only by general fund contributions. The finance committee made a recommendation to start with a 5% giving and see how the year progresses. Joe Montfort is very certain with increased stewardship, the giving will increase as well to cover these changes. There were two line items added to the Christian Formation section. There was money added for Stewardship and for Outreach. Property increased mainly because we moved the custodial cleaning from staff to property since we have an outside vendor performing these services. The property budget has an overall increase of around $13,000 but this is because of this move. We are actually paying less for contracted custodial services than we were with in house cleaning. The staff line therefore decreased significantly to account for this change as well. The 5 staff members we have all received a small salary increase which did not move those numbers drastically. Overall the budget for 2020 had an increase of $6700.00.The overall percentage increase is 2.5%. We believe all the changes made to the 2020 Spending Plan were made being good stewards. There were no drastic changes. Joe Montfort made a motion to approve the 2020 Budget (Spending Plan). Peg Massaro seconded the motion. The motion carried and the 2020 Spending plan was approved by the council members and will be voted on at the Annual Congregational Meeting in January for final approval.

Closing, Next Meeting

Adjournment at 7:56 pm
Closed with the Lord’s Prayer
Devotion for October is Karissa Schorer
Next council meeting on November 19th at 6:30

Monthly Council Minutes -September 2019

Meeting Date

09-17-2019

Attendees

Diane Bursey, Chris Russell, Larry Holihan, Karissa Schorer, Tina Crawn, Pastor Dennis Schmidt, Tom Klinger & Joe Montfort

Absent

Marian Larson, Peg Massaro, Connie Kersten, Mike Walls

Time, Opening, Devotions, Minutes

Call to Order – 6:30p
Devotion – The Lord’s Prayer
Minutes of Previous Meeting – No questions or concerns

Treasurer Report

Church Mortgage balance as of August 1, 2019 was $174,630.05.
At the end of August monies available for A/C upgrades and/or Building reduction totaled:
Bldg Fund – $18,120
Major Bldg Repairs – $ 9,868
Capital Fund – $ 2,670
TOTAL $30,658
Income in the General Fund in August was not enough to cover August expenses. However, a surplus from earlier months covered this loss.
The Altar Fund is in a negative position for the first time this year. Money from the General Fund (Worship: Florist) was used to cover this loss.
Pam Brosonski conducted an audit of the finances this month. A report will be forthcoming. One major deficiency she noted involved improper procedures in counting weekly offerings: two people are required to count funds each week, funds must be counted on church premises, and signatures affirming the deposits need to be on deposit summaries.
Raymond James figures delayed so they are not on this month’s financial report. Joe will work with Raymond James to get Tina access online to see the information herself
Implementation
The deficiencies noted above were corrected as of September 8, 2019.
A meeting to discuss the 2019 budget will be held on Thursday, September 26 at 6:30 pm at the church. Larry Holihan, Tina Crawn, Pam Brosonski, Joe Montfort, and Marie Johnson are on the budget committee. The meeting is open to council members who may want to attend.

Pastor Report

Member Visitations – 16, New Member visits – 7, Prospective Member visits – 5, Hospital Visitations – 3, Nursing Home/Rehab Visitations – 4, Private Communions – 7, Crisis Interventions – 3, Meetings – 6, Consultations – 7,
Worship Services – 6, Classes Taught – 0, Adult Bible Study – 0,
Official Pastoral Acts – Baptism of Tess Elizabeth Brodie – 9/15/2019

Committee Reports

Property Committee Report – Motion to accept proposal by Platinum Landscaping by Chris, seconded by Joe, motion carried. Garage is ready to paint

Worship & Music – Did not meet this month

Presentation by Dennis Wick and Pam Schuetz from Outreach Ministry Team
Mission Statement: Loving, caring for and peacefully serving God’s people everywhere, we will make Christ known and worship God.
Vision Statement: Shepherd of the Hills Lutheran Church, as part of its mission and faith in serving Christ, will serve others: the less fortunate, the needy and marginalized peoples everywhere, just as Jesus set such an example for us to follow.
Upcoming Outreach Opportunities
Tour New Beginnings of Central Florida in Clermont 8/27/19 at 10:30: Completed
God’s Work, Our Hands: 9/8/19 at 9:30a: Completed
Attend 9/11 Memorial Ceremony at Clermont Arts and Recreation Center in Clermont on 9/11/19 at 10am: Completed
Participate in continuing relief efforts for the people of the Bahamas after the hurricane
Observance of Reformation Sunday at SOTH 10/27/19 during service. Brats and beer to follow
Participate in Give Kids the World’s Challenge for Hope in Kissimmee on 9/9/19 at 7am
Observance of Veteran’s Day at SOTH on 9/10/19 at 9:15am with a Cake and Coffee Reception and a Commemorative Poster of our Veterans
Participate in Stand Down at the Counseling and Development Center in Tavares 9/16/19 at 10am
Sponsor Kids for Kids for Clermont Police Department in December 2019
Participate in Breakfast with the Christmas Angels in December
Participate with the teens at the soup kitchen at the Christian Service Center in Orlando 1/5/2020
Participate in Fish Fry at SOTH in January 2020
Participate in Corn Hole Contest for charity at SOTH in February 2020
Thanksgiving Dinner here at the church: Dennis is requesting use of the kitchen this year to cook the turkey here at the church. Dennis and others will lead the planning of the dinner
Maybe do a “Just Say Thanks Dinner”?
Can Outreach become a line item in the budget? Pam can estimate possible yearly costs and submit request to the budget committee to create an Outreach line item

Old Business

Mean to clean; Joe will meet with Rudy our contact to have a discussion regarding items not being completed; i.e. replacing paper towels or toilet paper
Electronic sign and permit- Clermont affordable signs want $850 up front. Larry is going to contact them again to get a firm estimate on the entire installation before giving them any money. Time and Talent Survey (possible Sunday School teacher), Personnel and Policy Mission Team and Education Mission Team updates all tabled until October meeting
Supply pastor request for November 17 and 24; We need housing for the visitors of Food for the Poor on the 17th. Pastor Roy will do the 24th
Nominating Committee for new Council members is usually the outgoing council members
Need to replace a Treasurer, VP, and Secretary

New Business

October’s council meeting has been moved to 10/22/19. Renovation request: Door to storage room from hallway stays and we connect storage room and copy room. Door from copy room to hallway will be removed and sheet rocked. Take that door and bring it into the kitchen to install a door to the right of the stoves after removing the first section of cabinets. Then close off the back part of the sacristy to become a pantry for the kitchen and cleaning supply closet. Motion to approve initial inquiry into the renovation project by Karissa, seconded by Tina, motion carried. Pastor and property committee will bring numbers and estimates back to a following meeting. Need to be more organized when submitting payment requests. Reimbursements requests must have the reimbursement request form filled out completely with original receipt and copy of receipt attached. All forms must be signed by the person making the request. Tina will not process any reimbursement that is turned in with an incomplete form.

Closing, Next Meeting

Adjournment at 8:45 pm
Closed with Pastor Dennis’ devotion on change
Devotion for October is Tom Klinger
Next council meeting on October 22nd at 6:30

Monthly Council Minutes -Aug 2019

Meeting Date

08-20-2019

Attendees

Diane Bursey, Chris Russell, Larry Holihan, Karissa Schorer, Tina Crawn, Pastor Dennis Schmidt, Tom Klinger, Mike Walls, Connie Kersten & Joe Montfort

Absent

Marian Larson, Peg Massaro

Time, Opening, Devotions, Minutes

Call to Order – 6:32p
Minutes of Previous Meeting – No questions or concerns

Treasurer Report

Financial Committee: Report Date 08-19-2019
Items Discussed: Pam Brosonski will audit the church financials in the next few weeks. The Capital Campaign to raise $150,000 started on August 1. The goal is to raise this amount by the end of 2020, eliminate the church mortgage, and pay for remaining air conditioner upgrades. As of this date about $13,000 has been designated toward this goal. Some of the money was raised prior to the August 1 start date. As of yet, we have not yet seen savings from the energy reduction projects (e.g. outdoor lighting, led lights, new a/c, etc.). Usage seems on a par with last year. It is difficult to ascertain if any additional usage is due to hotter weather this summer. We need to already start thinking of our budget for the 2020 year. Financials are on track and in the norm
Recommendations/Action: We need to come up with a plan to obtain more counters. Counting should be accomplished in a group of at least two members and counting conducted on the church site.

Pastor Report

Member visits – 7, New Member visits – 0, Prospective Member visits- 4, Hospital Visitations – 3, Nursing Home/Hospice Visitations – 5, Private Communions – 5, Crisis Interventions – 2, Meetings – 7, Consultations – 5, Worship Services – 4, Classes taught – 0, Adult Bible Study – 0, Official Pastoral Acts –

Committee Reports

Property Committee Report – Garage is making progress and should be completed soon. Put sealer on the garage floor. Looking into getting a new lawn service. Someone from the Property Committee will meet with new prospective people and go over the scope of work and ensure they have insurance. Mean to Clean review- cleaning well, however, issues keeping paper towels and toilet paper stocked. Chris will make contact to address concerns. Keys- we have records of who has keys and what keys they have. Men’s group needs a key to the kitchen, motion to give Chris and Joe a master key (excluding Pastor’s office, admin office) as Property Committee motioned by Tina, seconded by Karissa, motion carried. List of Vendors- in the office, need to include newest additions. Quotes to have chairs cleaned in the sanctuary; Chairs- 250-300 are $4 each. Motion to get the blue sanctuary chairs and the blue chairs in the classroom cleaned. Motion by Tina, seconded by Karissa, motion carried. Pressure wash big cross that faces 27, possibly do the front of the church. Nick Brosonski is setting up a proposal to trim the rest of the trees and for lawn maintenance.

Worship & Music – 5-6 members on an Outreach Program led by Pam Schuetz, beginning with “God’s Work. Our Hands.”, October 27th is Reformation Sunday one service at 9:30 am
November 3rd All Saints Sunday, November 30th Christmas decorating. Pam is planning a Veterans Sunday, Thanksgiving – Maybe go out into the public in future years, Advent- first service only is potluck. Christmas with the Angels again and Christmas Eve service 6pm and 8pm

Old Business

Interior Signage- all signs and brackets are here and will be hung soon
Door security- new doorbell with a camera. Electronic Signs permit- still waiting on Clermont Signs. Time and Talent Survey- approximately 30, holding until snowbirds return. Personnel Committee – Diane, Lou Johnston & Tina. Education Mission Team- to put together a Sunday School program; will look on the time and talents survey to see interest. Sunday School will be at 9:15am-10:00am. Pastor is trying to do an Adult Bible study during the week- mornings, afternoons, or evenings

New Business

Dumpster- put a large 20-yard dumpster once we determine what is to be done about the excess Christmas Trees. Supply Pastor request Nov.17th and Nov. 24th. Nov 17th we may have a guest speaker from Food for the Poor for free, however will need us to provide a hotel room. Nov 24th we will need to find someone to lead the service.
Russia Ensemble – Russian folk songs and Christmas music Concert in the Church in December. Requests $800 minimum donation, food, and a place to stay; Voted no by the council. November 17th is a “Stand Down” event for Vets. Move the change for change money to this during the months of October and November. Change for Change for December and January is Forward Pass. Documentation of organist interventions. Actively investigate getting a new organist – put in add on ELCA synod web news and our church email news. Contact organ instructors. Sanctuary Denomination- in the policy committee. Stewardship – we need to be proactive; Joe will take ownership of the Stewardship Committee. Council members take turns doing Temple Talks. Council should have a retreat to learn more about each other and learn how to work together better

Closing, Next Meeting

Adjournment at 8:27 pm
Closed with the Lord’s Prayer
Devotion for September is Pastor
Next council meeting on September 17th at 6:30

Monthly Council Minutes -June 2019

Meeting Date

06-18-2019

Attendees

Diane Bursey, Chris Russell, Larry Holihan, Karissa Schorer, Tina Crawn, Pastor Dennis Schmidt, Tom Klinger, Mike Walls & Joe Montfort

Absent

Marian Larson, Peg Massaro, Connie Kersten,

Time, Opening, Devotions, Minutes

Call to Order – 6:30p
Devotion – Chris Russell – Be positive, laugh often, and let God worry about the difficult things. Enjoy everything you can.
Minutes of Previous Meeting – No questions or concerns

Treasurer Report

A substantial contribution for the General Fund was received this month. This contribution puts us in line with achieving our proposed income for the year.
The kickoff for the Mortgage Reduction effort will begin the first week in July with a bulletin insert and introduction during announcements. The goal will be to raise $150,000, but over $20,000 raised by the start date. Need to get financial plan to replace a/c units as they fail. Need to determine how garage project will be financed.
Note that Raymond James investments showed a significant loss in May, but probably will substantially recover in June. We are keeping up with payment of all liabilities. Joe will reach out to contact with Raymond James to question why some of our fees are so high. Will contact our Thrivent representative to come in and discuss Grantor Trust. Due to the upcoming school year we need to request a check for $3000 from the Raymond James Scholarship fund to cover the total amount of scholarships for 2019/2020. Motion to approve by Joe, seconded by Chris, motion carried.

Recommendations/Action -We still do not have electronic files of our finances from our previous bookkeeper. Recommend aggressive action to accomplish this.

Pastor Report

Member visits – 14, New Member visits – 9, Hospital Visitations – 3,
Nursing Home Visitations – 3, Private Communions – 6, Crisis Interventions – 1, Meetings – 6, Consultations – 11, Worship Services – 4, Classes taught – 3, Adult Bible Study – 0, Official Pastoral Acts – Synod Assembly June 6-8, Confirmation of Braden Azis and Clinton Kuropkat – 6/9

Committee Reports

Property Committee Report – Mean to Clean has been contracted on a 90-day basis to clean the church. They have a standing once per week cleaning for Thursday mornings beginning at 9:00am. The property committee will oversee their work and will communicate any concerns from the congregation. The 12-ton Air Handler/Compressor has been replaced by Riffles in the administration wing. Riffles is not going to be able to do the 3 air handlers in the ceiling, so we have Above and Beyond quoting these using Carrier equipment. They will be able to replace these and will confirm on quote. Riffles was here to get us up and running on Confirmation Sunday, June 9th. Weatherization has started on the garage; total cost for this project will be $6000 including the mini split HVAC. Funds will come from the “Major Building Repairs” Fund. Motioned to accept by Joe, seconded by Tina, motion carried

Worship & Music – Did not meet before this meeting. Ideas are already underway for God’s Work Our Hands in the fall.

Financial Committee – Mortgage donations are helping us to make close to double payments each month so far. This is allowing us to lower the principal each month. We have so far sponsored 14 children for the summer feeding program.

Old Business

Weather proofing the garage was covered under the property committee report. Church signage will cost approximately $215 plus a Sanctuary sign. Motion to purchase signs by Mike, seconded by Tom, motion carried. Janitorial position update covered in property committee. Electronic sign permit and drawings; today Affordable Signs came out and they will provide us with a quote to perform all responsibilities. Larry should be able to present this next month. Time and Talent surveys were passed out last Sunday and we have approximately 25 completed. Diane will add the survey to the weekly reminder, Larry will put it on the website, and we will email the congregation via ChurchTrac. Personnel and Policy Mission Team update; Pastor has 3 or 4 current handbooks and performance reports from other churches that we can use as a reference point. Tina will bring the Methodist handbook; Mike has volunteered to serve on the committee and Tom will ask his mother. Education Mission Team – Use results from time and talents survey. Iglesia de Dios Pentecostal has decided to continue with their current location for the next year. What are we doing for Change for Change for the next couple of months? Building Blocks- June and July; Thrive Clermont- August and September; Forward Pass- October and November

New Business

Door Security for office personnel – The video doorbell that shows a live picture of who is at the door on the person’s cell phone. They can also speak to the person. This can happen even if the office personnel are not on property. Cost will be approximately $100 and will come from Thrivent funds or general office supplies. Recycling – We need recycling bins placed throughout the church. Diane will take over recycling the material if the custodians can gather all the recyclables in one location. We need to hold a “Special Congregational Meeting” on Sunday July 21st to approve the costs of the AC work. Will also announce new Capital Campaign; 1 to 1 for the mortgage and the AC units. We need to change the budget line item from “Mortgage Reduction Fund” to “Capital Fund”. Updates need to be made to our church By-Laws to allow council to use designated funds for large expenses without congregational approval. These updates will be presented during our Annual Meeting in 2020. Motion to move $709.06 from “Insurance Checks” to “Major Building Repairs” designated fund by Joe, seconded by Chris, motion carried. Tree trimming needs to be done all at once by a contractor. Tina will ask the person the Methodist Church uses, and we will also reach out to Nick Brosonski. Motion to move July Council meeting to Tuesday July 9th.

Closing, Next Meeting

Adjournment at 7:53 pm,
Next month’s devotional – Diane Bursey
Next meeting date – July 16 at 6:30 pm
Closed with The Lord’s Prayer

Monthly Council Minutes May 2019

Meeting Date

05-21-2019

Attendees

Diane Bursey, Chris Russell, Karissa Schorer, Tina Crawn, Pastor Dennis Schmidt, Marian Larson, Peg Massaro, Connie Kersten, Tom Klinger, Mike Walls & Joe Montfort

Absent

Larry Holihan

Time, Opening, Devotions, Minutes

Call to Order – 6:30p
Devotion – Tina Crawn – Standing in the Storm from Psalm 62:1-8
Minutes of Previous Meeting – No questions or concerns

Treasurer Report

The money needed to retire the mortgage as of May 16 is about $176,992.
We received $2,592 in the Reduction fund in April. Our electric bill for April was $756. (Good! But May bill has returned to over $1,000. I have asked the electric company for a rate review to discover ways to reduce this bill. A bill for $14,879 for a security system was paid in April. All the income for this project was donated by a member.
We will be starting a mortgage reduction campaign beginning July 1 and ending in Feb or March next year. The goal will be to eliminate the mortgage by the end of year 2020. We may not make it, but it is a good goal. I am setting up a $150,000 goal. We already are close to $15,000 better than that so we will show some progress when we first put up the chart. I am ordering two charts to be displayed in sanctuary
Recommendations/Action -We still do not have electronic files of our finances from our previous bookkeeper. Recommend aggressive action to accomplish this.

Pastor Report

Member visits – 9, New Member visits – 11, Hospital Visitations – 7,
Nursing Home Visitations – 4, Private Communions – 6, Crisis Interventions – 0, Meetings – 5, Consultations – 16, Worship Services – 5, Classes taught – 1, Adult Bible Study – 0, Official Pastoral Acts – Reception of 15 new members on 5/12, Special events – Zion, Groveland 100th Anniversary Service

Committee Reports

Property Committee Report – Mean to Clean estimate – Weekly Cleaning $136.00 each visit. Cleaning restroom (toilet, sink, mirror) Cleaning kitchen/break room/vacuuming carpet, sweeping, mopping Floors, dusting visible top surfaces of desks/furniture /monitors, printers & desk equipment trash collection / trash disposal, on site emptying recycle bins into your pickup bin, cleaning interior & exterior of glass on front door, tidying reception area (magazines, chairs, etc.) straightening conference room chairs. Not included in this price:• Supplying consumables such as toilet paper, paper towels, trash bags, soap (we’ll let you know when you’re running low)• Cleaning surfaces above eye-level that can only be reached by climbing• Washing dishes • Trash disposal off site • Grout scrubbing• Handling bio hazardous material
TOTAL $145.52 Subtotal $136.00 Tax (state tax 7%) $9.52 Total $145.52

Air Conditioning – Two separate contractors have come out to estimate replacing the units. Riffles said the 15-ton unit on admin side has been running on ½ capacity for months- we need to still get their estimate. We need to look to replace this unit very soon; high priority. Motion to replace ASAP from existed funds by Chris, seconded by Peg, motion carried. One bid from Above and Beyond AC/Heating is $74,000, Chris vouches for them. We should budget this over the next three years so that it does not come as a nasty shock later when it breaks down. Initiate a capital campaign for $50,000 a year for three years (one-for-one for mortgage and AC), Motioned by Joe, seconded by Chris, motion carried

Worship & Music – Synod Assembly is June 6-8; we need a male and female representative. They need to register at the event which is held at the Embassy Suites in Kissimmee. 5/26 is the last Sunday for bell choir and vocal choir. Appreciation for Joe and Alex this Sunday 5/26. Gift card to a restaurant/ Amazon motioned by Connie, seconded by Chris and carried

Financial Committee – Mortgage donations are helping us to make close to double payments each month so far. This is allowing us to lower the principal each month. We have so far sponsored 14 children for the summer feeding program.

Old Business

Weather proofing the garage; Jim is buying materials. Quote for split system AC system- $2500 once it is insulated. Might wait until fall- will take approximately 2 months to complete; Should take money from major building repairs. Signage – Still getting new quotes. Talk to Roy Godfrey about routing the big signs for outside. Janitorial Position Update – Joe interviewed Santos Solutions LLC; They have a higher level of insurance and they are bonded; They have a certificate from the same people. $185 for a one time clean, $136 per week; No workers comp because employees are paid by 1099; Pay extra for shampooing carpets and waxing the floors. Chris will contact American Janitorial. Luis Cruz was $13 per hour; He will bring in his own materials and will not charge extra for shampooing carpets and waxing. This will be followed up with and sent out for a vote by June 4th at the latest. Insurance – We removed the garage from the insurance policy because it was already covered as a part of the main building; We could buy down the deductible. We could also lower the premium by having our security system monitored- but we would have to pay the company to monitor which was way too expensive. We are renewing with old company; Tina will send the premium; Electronic sign is tabled until Larry returns. Synod Assembly- still need male and female delegates

New Business

New Committee Formation – Personnel and Policy Committee formation; Need to work on things like workman comp; Need to work on policies- weddings, funerals, receptions. What do we charge, do we allow alcohol? Nursery – do we have staffers or volunteers that are trained in CPR? Who do we contact for a funeral dinner/ director, who do we contact for senior cake at graduation;
Need to also complete performance reviews on personnel; Alex, Rita, and Tina every quarter.
Form this committee to make the manual so people will know how to run every part of the church.
Education Committee – We now have 9 children that are elementary age; We need to find a teacher or teachers to teach Sunday School. Council Members will think this through and discuss at the next meeting. Time and Talents survey – Mike would like to usher and personally hand them out and personally track and get them back. Mike will add September-May for Sunday School; Mike could do a temple talk. New “quiet boxes” for the children. Larger so children can write on top and easily carry it. Rita will be attending the Synod Assembly 6/6 & 6/7 and Peg will open the mail and answer phones. Peg is also covering 6/20-6/21 and 7/9-7/16.
New request for sanctuary by Iglesia de Dios Pentecostal; They are requesting Sunday’s from 2:00p-5:30p (Boy Scouts already come in at 4pm so that would need to be adjusted). They would also need Tuesdays and Fridays from 7:00-9:30pm

Closing, Next Meeting

Adjournment at 7:53 pm
Next month’s devotional – Diane Bursey
Next meeting date – July 16 at 6:30 pm
Closed with The Lord’s Prayer

Monthly Council Minutes – April 2019

Meeting Date

04-09-2019

Attendees

Diane Bursey, Chris Russell, Karissa Bursey, Tina Crawn, Pastor Dennis Schmidt, Marian Larson, Peg Massaro, Larry Holihan, Tom Klinger, Mike Walls & Joe Montfort

Absent

Connie Kersten

Time, Opening, Devotions, Minutes

Call to Order – 6:30p
Devotion – The Lord’s Prayer
Minutes of Previous Meeting – No questions or concerns

Treasurer Report

ELECTRIC BILL COMPARISON 2018 vs 2019
2019 2018
JAN $1019 $ 279
FEB $ 926 $1360
MAR $ 913 $1122
APR $ 757 $ 804
TOT $3615 $4165 Reduction of $650
BUILDING FUND
Mortgage balance April 1 – $199,119
Extra principal paid April 1 – $ 2,500
Adj mortgage Bal April 1 – $197,119
April 8:
Cash on hand mortgage – $ 19,560
Needed to retire mortgage – $177,059
GENERAL FUND BALANCE
Jan 1 ’19 – $42,299
Feb1 ’19 – $38,931
Mar1 ’19 – $38,052
Apr1 ’19 – $37,008
INCOME VS BUDGET – Jan-Mar 2019
Income $58,076
Budget $68,398
Difference -$10,322

Pastor Report

Member visits – 5, New Member visits – 4, Hospital Visitations – 14, Nursing Home/Hospice Visitations – 0, Private Communions – 3, Crisis Interventions – 2, Meetings – 9, Consultations – 5, Worship Services – 9, Meeting with Conference Pastors- 1, Classes taught – 0, Adult Bible Study – 2, Official Pastoral Acts – Wedding of Karissa Bursey and Gordon Schorer 3/23/19, Baptism of Aaron Jacob Artz 4/7/2019, Special Worship Services- Interfaith Service 3/9/2019

Committee Reports

Property Committee Report – Report Date 3-12-2019
Items Discussed: Agreed to review the insurance policy that is up on June 1st, Joe Montfort to head the effort with his insurance background Contacting Guide One and Church Mutual.
Joe has replaced toilets in women’s bathroom on the Education side.
Royal has continued to upgrade the Electrical with a 4-way switch on the admin side and doorbell to the admin wing now working
Jim Johnson has been gathering options for weatherizing the Garage and will present final pricing for the project
Roto Rooter gave us an Estimate for $150.00 to clear out vent stacks, Chris to call Roto Rooter to get estimate to camera the women’s floor drain in the admin wing to see how it is connected. Which is the source of the odor.
Next Congregational Cleanup Day scheduled for April 6th (Saturday)
Next Property Committee Meeting is set for April 9th.

Worship & Music – May 5th starts 9:30 services on Sunday, decision on Wednesday services to come soon

Financial Committee – Mortgage is down to approximately $177,000. Mortgage Reduction Campaign or Capital Campaign to begin in June or July through January or February.
Possible events like dinners and dances to help. Discuss with Thrivent. Another consideration discussed was to rebuild our deductible fund in case we experience another disaster like Hurricane Irma. We talked about having an emergency property fund as well as investment money, so we do not need to worry about rebuilding a deductible fund at this time.
We are operating about $3,000 over our income, so we need to be careful over the next couple of summer months.

Old Business

Time and Talents Survey; we need to go through and eliminate things that do not apply to us and add things that do. One item listed was Bulletin assembly, this can be removed as our printer takes care of that. Change “Men” activity to “Member” to be non-gender specific
Damper Repair – is completed
Weatherproofing Garage- Jim is still working on this
Quote for church signs – coming soon
Janitorial position- still working on this.
Church Insurance update- Joe is meeting with our insurance agent this Thursday at 10:30a
Inside security cameras are in place, the final bill was for $14,000 which was over the donation we received. A motion was made by Tina and seconded by Chris to take the remaining amount due out of the Major Building Repairs fund. Motion carried unanimously.
Starting this Sunday, we will start locking the Sanctuary door on the office side having only one worship entrance. Diane will add a “Worship Entrance” sign to the list she is working with Affordable Signs.
Electronic Sign: We were looking to use Affordable Signs, but she said we may want to use someone else due to their busy schedule. Larry will continue talking with them. Decision will come later
Advertising – Special Easter section in the News leader for next Wednesday, ⅛ of a page for $142 in each city (Clermont and Four Corners). Motioned to accept by Joe, seconded by Tom, motion carried unanimously.

New Business

Synod Assembly- Dates are June 6-8; registration deadline is May 1st. Joe is already attending as a participant, so looking for 2 delegates from the church to attend.

We need a list of where Change for Change is going each month; Find, Feed, and Restore will receive the money for April and May. This nonprofit organization helps our local homeless community with housing in a mobile home for 9 months. They also help them with utilities and job interviews.

Zion Lutheran Church 100th anniversary; a suggestion was made to help paint their church as their anniversary gift. Possibility to use the excess money from the fish fry to purchase the paint and supplies.

Closing, Next Meeting

Adjournment at 7:45 pm
Next month’s devotional – Tina Crawn
Next meeting date – May 21st at 6:30 pm
Tina closed in prayer

Monthly Council Minutes – March 2019

Meeting Date

03-19-2019

Attendees

Diane Bursey, Chris Russell, Karissa Bursey, Pastor Dennis Schmidt, Marian Larson, Peg Massaro, Larry Holihan, Tom Klinger, Mike Walls & Joe Montfort

Absent

Tina Crawn & Connie Kersten

Time, Opening, Devotions, Minutes

Call to Order – 6:30pm
Devotion – Pastor Dennis about how Jesus follows us and gives us help and hope through troubling times
Minutes of Previous Meeting – No questions or concerns

Pastor Report

Member visits – 5, New Member visits – 1, Hospital Visitations – 2, Nursing Home Visitations – 0, Private Communions – 4, Crisis Interventions – 3, Meetings – 12, Consultations – 9, Worship Services – 11, Classes taught – 2, Adult Bible Study – 4, Official Pastoral Acts – Baptized Luke Daniel Vroman – 3/10/2019

Committee Reports

Property Committee Report – Report Date 3-12-2019
Items Discussed: Agreed to review the insurance policy that is up on June 1st, Joe Montfort to head the effort with his insurance background Contacting Guide One and Church Mutual.
Joe has replaced toilets in women’s bathroom on the Education side.
Royal has continued to upgrade the Electrical with a 4-way switch on the admin side and doorbell to the admin wing now working
Jim Johnson has been gathering options for weatherizing the Garage and will present final pricing for the project
Roto Rooter gave us an Estimate for $150.00 to clear out vent stacks, Chris to call Roto Rooter to get estimate to camera the women’s floor drain in the admin wing to see how it is connected. Which is the source of the odor.
Next Congregational Cleanup Day scheduled for April 6th (Saturday)
Next Property Committee Meeting is set for April 9th.

Worship & Music – Easter Sunday will have two worship styles. 8:00am will be an abbreviated style where more is sung. We will have our yearly Easter brunch in between and our 10:15am service will be a Full Resurrection service.
Maundy Thursday – Meal in the sanctuary in form of a satyr
May 5th- Zion’s 100th anniversary; Pastor, chime choir, choir, and Joe all need to be there at 10:00 am. Our congregation is welcome and there will be a dinner following. We will have service at 9:30 am with Pastor Godfrey and Pastor Tolander
Due to the Zion Celebration we will begin our one service at 9:30 am on Sunday May 5th
Fish Fry meal-Saturday March 30th from 4-6 pm; 55 reservations. 10-12 gentlemen will assist.

Financial Committee – Pam Brosonski will finish the audit. Financials were attached on the blog

Old Business

Council Positions – Mike will help with time and talents survey to determine what positions we should focus on.
Church Historical boxes – Larry is currently going through them
Damper repair in admin wing – Received estimate of $275 from Riffles to fix damper and add an access in the ceiling.
Weather proofing the garage- See Property Committee report
Church signage – Still waiting on sign quotes. Karissa will wait to hear from her connection and Diane will talk to other companies around Clermont
Insurance- See Property Committee report
Janitorial Position: The interviewed company has insurance; however, their insurance is not valid in Florida because the certificate was not signed. Joe will further investigate the insurance. An additional company has been referred to us. Initial contact and interviews will take place soon. Chris requested a member from the Property Committee be present in the interview.
Electronic Sign: Larry went back to Affordable Signs, a local Clermont Company. They will get the permit and do drawings for $875.00. If we choose to use them to work on the sign and the permits, the cost will be approximately $3000. Joe made a motion to spend the $875.00 and get the permit started. Motion seconded by Peg, motion carried.

New Business

Church Security – New security cameras and a license plate reader have all been installed outside. We will be installing an additional three cameras inside. One facing the administration door, one facing the education wing door, and one facing the Sanctuary entrance door. Pastor will contact the company requesting their W-9 and insurance information for our files. Pastor Dennis will work with Chris Russell to ensure we have current W-9’s and insurance information on file for all contractors and other vendors.
Church Directory – Larry is updating the church directory.
Church Handbook – We should include an informal handbook for members to read and become more familiar with Shepherd of the Hills.

Closing, Next Meeting

Motion to adjourn by Karissa, seconded by Peg, carried at 7:25 pm
Next month’s devotional – Marian Larson
Next meeting date – April 9th at 6:30 pm (changed due to Holy Week)
Pastor closed in prayer

Monthly Council Minutes – Feb 2019

Meeting Date

02-19-2019

Attendees

Connie Kershaw
Diane Bursey
Tina Crawn
Karissa Bursey
Pastor Dennis Schmidt
Marion Larson
Peg Massaro
Larry Holihan
Tom Klinger

Absent

Chris Russell

Time, Opening, Devotions, Minutes

Call to Order – 6:35pm
Devotion by Larry Holihan – Devotion by Connie Kersten
Minutes of Previous Meeting – No questions or concerns

Treasurer Report

We discussed Raymond Jones losses at the Congregational meeting in January. We now have the January results and the recovery in the stock market erased all those losses. $20,000 was sent to our mortgage lender as an additional mortgage payment. Mortgage status as of February 10, 2019 is as follows: Building mortgage balance Feb 1, 2019 $225,710; Extra principal payment Feb $ 20,000; Adjusted mortgage balance Feb 10 $205,710; Bldg. Fund cash on hand $ 18,440; App. money needed to retire mortgage $187,846. Our Synod commitment has been increased to $1,000 monthly.
Electric utility costs have dropped to around $1K/month. We’ll have to see if that is a result of conversion to LED lighting and more careful monitoring of A/C, or just a seasonal recovery.
Recommendations/Action: Open position of custodian be filled as soon as possible. The custodian will be paid on an hourly basis.

Pastor Report

Member visits – 11
New Member visits – 3
Hospital Visitations – 1
Nursing Home/Hospice Visitations – 0
Private Communions – 2
Crisis Interventions – 0
Meetings – 5
Consultations – 11
Worship Services – 10
Mtg. with Conf. Pastors – 1
Classes taught – 9
Adult Bible Study – 3
Official Pastoral Acts – Welcomed 12 New Members into our Church Family on 1/13/2019, Baptism of Matthew Kingman on 1/27/2019
Special Worship Services – 0

Committee Reports

Property Committee Report – Report Date 2-12-2019
Items Discussed: Reviewed the Janitorial position description, Ladies restroom in the education wing is slow have not heard back from Roto Rooter regarding an estimate, discussed climatizing the Engineer has not gotten back to Chris Russell with an estimate for his services, Chris will place a follow up call.

Worship & Music – Report Date 01-17-2019, Attendees: Chris Morse, Pam Brosonski, Pastor Schmidt, Rita Schmidt, Joe Foryan, Larry Holihan & Marie Johnson
Items Discussed:
1. Christmas trees need to be removed from portico as they can be seen. Will be placed in temp storage if approved by council.
2. Easter lilies sign up and procurement will be coordinated by Marie Johnson.
3. A discussion of what to do with partitions was held. It was decided to not put them back up for now, but to retain them for future use.
4. Easter and Lenten worship schedule was approved:
– Ash Wednesday services: noon and 6:30 pm
– Lenten Services begin March 6 at 6:30. Meal at 6:00 pm consisting just of soup and bread.
– Maundy Thursday service (April 18) at 6:30 pm with Seder Meal
– Good Friday Service (April 19) at 6:40 pm with Tenebrae Service
– Easter Worship (April 21) at 8:00 and 10:15 am with Celebratory worship.
– Easter Breakfast between services in Education Wing (coordinated by Normal Thompson)
5. We will move to one service at 9:30 am on May 26 and return to two services on September 8.
6. Confirmation will be held on June 9 (Pentecost) with a cake reception.
7. Banners are needed for Lent, Easter, Pentecost and long green season. They will not all be done at once. Rita Schmidt is coordinating creating them with other volunteers.
8. In summer, it was recommended to conduct a monthly potluck.
9. Before Easter, it was recommended that church men sponsor a Saturday evening fellowship dinner. Larry will coordinate with council.
10. Larry will coordinate a Souper Bowl of Caring fundraiser for a local charity. Donations can be made for favorite teams.
11. Lots of openings are available for worship leaders. Committee members are encouraged to personally contact members to fill these positions. Counters are particularly needed.
10. Pastor is conducting a Bible study session between Sunday worship for 8-10 weeks. May be extended if it proves popular.
Recommendations/Action: Next meeting is scheduled for February 21 at 6:30 pm. Visitors are always welcome.

Finance Committee – Meeting date: 1/13/19; Attendees-Pam Brosonski, Tina Crawn &
Larry Holihan
Items Discussed: The Raymond James account took a hit in December, but in January we gained back more than was lost so we are in good shape. Mortgage slush fund was getting large, so a payment was made, and the account is now resting at about $17000. Pam Brosonski will complete our church’s audit- no objections from council.

Old Business

Electronic Signage- Property Committee is now working on this project, they are currently waiting on the county.
Dampers- the motor has burned out, so the dampers freeze in place and the dampers have frozen closed, so we were not getting air in the admin wing. AC company manually opened the damper which causes the rooms to get cold (sometime as low as 68 degrees or cooler) when the admin wing is set to cool. Pastor has called, but they have not returned his call as of today. The question is do we fix the problem now, or wait until we must overhaul the entire system? Pastor will get a proposal and we will move from there. Electric bill has gone down approximately $500
Storage: County will not allow us to have a shipping container, without making it a complete building; a real roof, a main door, electricity, foundation, A/C and the door must be turned into a wall or a garage door. Alternative: Weatherproof our garage; seal it, weatherproof it, dehumidification, solar panels on the roof to power and possibly a wall A/C unit. Seal one garage door seal the ceiling and put insulation inside. There are other A/C units for approximately $900 that have smaller drainage pipes. Larry motioned that the Property Committee will come back with a proposal and price estimates, Joe seconded, motion carried.
Hallway Signs: Will get specific dimensions for the signs and Karissa will send the information to her friend for a proposal.
Change for change: What would we like to do with the monies received for March? Tina motioned to send monies to LovExtensions, seconded by Peg, motion carried.
April-May donations could go to New Beginnings (or Find, Feed, and Restore?) More information on Find, Feed and Restore will sent out for review.

New Business

Election of officers – Motion from Connie that President- Diane Bursey, Vice President- Tina Crawn, Treasurer- Larry Holihan, and Secretary- Karissa Bursey stay the same; seconded by Peg, motion carried
Positions on Council: Stewardship, Worship & Music, Property, Evangelism, Education/Youth & Family, Hospitality/Service. Larger Community fellowship like Faith Neighborhood Center. Need to make a smaller handbook to pass out to members as soon as they join council.
Create a new Time and Talent survey to be distributed to our members.
Mortgage Reduction Plan: Mentioned at Congregational Meeting to pay off mortgage
We need to do a Capital Campaign; a few ideas discussed: One for One- $1 goes towards a project we need done and $1 goes towards the mortgage, Tina will come back with additional ideas. Another idea could be the purchase of bricks to make a sidewalk.
Insurance: We need to contact the insurance company to potentially reduce our insurance.
An insurance company that writes for churches has emailed SOTH. The email has been printed and left in Diane’s box for her to follow up. We will make a copy of the current policy to compare with any quote from the new company.
Youth Sunday School is now taught by Robert Kuropkat, 3rd grade through 8th grade.
Possibility of 8-10 kids, will keep an attendance sheet.
Security: Lake County Sheriff on the security of the building; Only have one entry door and keep the other doors locked and used only as exits; Use the Sanctuary Entrance by the Education Wing to allow easy access from both parking lots.
Military Bible Stick: They want us to contribute one for every member of the church ($25 each), There is a 3-minute summary DVD to show congregation.
Church History: Larry needs help going through old paperwork and histories.
Fellowship Dinner by the men could be a fish fry? Talk to Joe, women take the night off or make desserts?
New janitorial position; One candidate has withdrawn her candidacy after other life alterations. Possibly looking at in house or outside candidates. There is an outside company that is $13 per hour, has worked for another church for approximately seven years now. They have a certificate of liability, has a crew of three to four. Diane and Joe will talk with the company.

Closing, Next Meeting

Motion to adjourn by Joe, seconded by Marion, motion carried at 8:34pm
Pastor closed us in prayer
March Devotional – Tina Crawn
Next Council meeting – March 19, 2019

Monthly Council Minutes – Jan 2019

Meeting Date

01-15-2019

Attendees

Pastor Dennis Schmidt, Diane Bursey, Karissa Bursey, Tina Crawn, Larry Holihan, Connie Kersten, Pam Massaro, Jim Johnson, Tom Klinger & Marion Larson

Absent

Chris Russell

Time, Opening, Devotions, Minutes

Call to Order – 6:33pm
Devotion by Larry Holihan – Devotion by Larry Holihan: What can we do when we put aside our differences to help others that really need us?
Minutes of Previous Meeting – No questions or concerns

Treasurer Report

The month of December 2018 ended with a surplus of over $17,000 in the General Fund. This was primarily due to two generous contributions. The total income in the General Fund was over $42,000 for the month. We ended the year with $40,369.55 in the account. For the year we took in $14,729.04 more income than we spent in the General Fund.
The building mortgage ended the year with a balance of $229,628.38 still owed. We had $35,680.72 in the building fund at the end of the year (we plan to make a principal payment of $20,000 this month to further reduce the mortgage.) We will be adding additional emphasis this year to try to eliminate or significantly reduce the mortgage by the end of this year. An additional amount of slightly over $10,000 for supplemental work on the restoration project was received from Guide One insurance; the entire amount was forwarded to the contractor for work performed.
Our commitment to the Florida/Bahamas Synod was fulfilled, and all known bills were paid by the end of the year. No previous monies due were carried into the new year.
The Raymond James fund was performing ok until December when the stock Market took a big hit. Our Investment fund lost a value of $6,425.35 with most of the loss occurring in December. Our Raymond James Scholarship fund lost a value of $14,80.18, again most of the loss in December. $8,000 was transferred to our Designated Scholarship fund in August and several scholarships were paid.
The Audio/Visual installation costs have been fully paid and were very close to the estimates given to the congregation at the special meeting when the project was approved.
The outdoor lighting installation of LED bulbs was completed in January. Some additional ground lights and other lights are being converted to LED. Over $5,200 was received in donations for this project. A final financial accounting will be presented when all bills are paid, but the expenses were well below the contributions.
Note that there were many renovations/improvements during the church year: new cross, audio/visual system, paraments, rear tables and chairs, parking lot lighting, etc. I am pleased to report that all of these items were paid for by designated funds given by the congregation, and no monies were expended from the General Fund for these items.
The Finance Committee has been meeting periodically (latest meeting on January 13) and the 2019 Proposed Budget is almost complete, and financials are being prepared for the annual Congregational Meeting.
Pam Brosonski will be auditing the 2018 financials.
The conversion of financials to ChurchTrac is complete and working well. The Custodian and Bookkeeper are added/converted to part time employees beginning on January 1, 2019. The conversion to the new Mainstreet Bank account is working well. We have reduced bank charges significantly from the previous BB&T bank.
My sincere thanks to Tina Crawn for assuming the duties of bookkeeper. She has performed a miracle in getting our books in shape and correcting numerous problems discovered throughout the year. My thanks also to Pam Brosonski for serving on the Finance Committee and performing our annual audit.
Recommendations/Action – In 2019 we will be reviewing the latest ELCA financial guidelines and insuring our procedures and policies are up to date and in compliance with these guidelines.

Pastor Report

Member visits – 11, New Member visits – 8, Hospital Visitations – 2, Nursing Home/Hospice Visitations – 2, Private Communions – 8, Crisis Interventions – 4, Meetings – 6, Consultations – 8, Worship Services – 11, Adult Bible Study – 1, Official Pastoral Acts – Welcomed 12 new members into our church family on 1/13/2018, Special Events: Synodical Mtg. w/YAGM on 1/10

Committee Reports

Property Committee Report – Nothing to report
Worship & Music – Nothing to report
Finance Committee – Meeting date: 1/13/19; Attendees-Pam Brosonski, Tina Crawn &
Larry Holihan
Items Discussed – Contents of Financial Report to be presented at Congregational Meeting was discussed. Treasurer’s report will include pertinent financial expenditures for the year and the ending status of Funds. Reports will include: Balance Sheet, Income and Expense of each fund, and Proposed Budget for 2019
Recommendations/Action – New contracts need to be signed for 2019. Previous year financial details from Gizella Guba have not yet been received. These are necessary for church records. Job description for Custodian has not been prepared. Larry will submit a draft to Property Committee for their approval.
Implementation – Pam Brosonski is prepared to audit church books for 2018.

Old Business

Electric Bill: is decreasing slightly, we believe the issue is one of the AC units not working at full power. Use of church by Hispanic Congregation, Pam spoke to them, but they are looking to stay closer to the Citrus Tower area. Parking lot LED lights have all been installed on the tall lights, working on the rest of our outside lights. Electronic Sign is currently under design by Chris Russell. Budget, Larry has presented the 2019 proposed budget.
Salaries –
Music Director increase 2% per year to $14,400, Motion made by Peg, seconded by Tina passed by a 9 to 1 vote
Office Coordinator increase of 3.26% per year to $14,600, Motioned to accept by Peg, seconded by Marion, carried unanimously
Custodian moved to an hourly rate of $13.50, Motioned to accept by Peg, seconded by Marion, carried unanimously
Pastor increase of $2000 to wages, leaving housing allowance the same. Motioned to accept by Peg, seconded by Karissa, carried unanimously.
No change to organist pay

New Business

– Climate Controlled Storage Unit; Larry made a motion to research storage unit options and come back with prices or other options to February meeting, Pastor Dennis seconded, motion carried unanimously. Diane will look at prices of storage units and Peg will investigate the cost of purchasing a storage container. We believe the cost is anywhere between $2,000-$3,000 which would pay for itself in a year if we rented a storage unit at $200.00 a month. If we move in the direction of a storage container, we will need to find out if we need a permit and how we would connect to have electricity and AC. Signage – ask Chris to research the cost of hallway signs that come out 90 degrees (on metal bracket, 12”x 2”-3”) from hallway walls and an outside sign for the church office. We need to define what we consider an active church member and update ChurchTrac to designate “Active Member” or “Associate Member”
Larry found an old custodian checklist and updated to be used in 2019.

Closing, Next Meeting

Motion to adjourn by Diane at 8:40pm, seconded by Peg

Next Council meeting Tuesday, February 19, 2019 at 6:30 PM
Devotions by Connie Kersten