Council Meeting Minutes — October, 2008

Minutes of Meeting

Shepherd of the Hills Lutheran Church

Governing Council

 

Thursday, October 9, 2008

7:00 p.m.

 

Members present: Pastor Jon Ostenburg, Ken Felt, Laura Dilley, Susan Sherman, Mike Mohr, Ruth Monzillo, Heather Faraci, and Milan Barabas.

 

Members excused: Marie Johnson, Irving Jones, Ken Stoyer, Karla Carson, and Dave Wallin.

 

Pastor Jon opened the meeting with a prayer.

 

Minutes of the September meeting were approved on a motion by Ruth Monzillo and seconded by Mike Mohr.

 

Treasurer’s Report:

 

            There is some question about the Bible camp $844 reimbursement under miscellaneous. Attempts to contact Dave Wallin were unsuccessful. This will be TABLED until November meeting.

Final numbers from summer camp should be made available by November meeting.

 

President’s Report:

 

Ken has been approached by a member of our congregation about the possibility of a Catholic church renting our facility to hold their services in. The congregation is located in the HWY 27 and 192 area. Nothing was decided on this issue since no formal request has been made from said congregation.

A letter of resignation from Kate Baumann was read by Ken Felt. It is with deep regrets that her resignation is accepted on a motion from Ruth Monzillo and seconded by Susan Sherman. Pastor Jon will have a letter prepared to send to Kate Baumann.

It is suggested that the Jr. Council position once held by Karissa Bursey be brought back during the next elections around January or February. It is noted it should be a youth member that is already confirmed and we will look for Kate Baumann as the senior youth group leader to make suggestions as to who should fill this position.

 

The Presidents report was accepted on a motion from Ruth Monzillo and seconded by Milan Barbabas.

 

 

 

 

 

Pastor’s Report:

 

Pastor has offered his thanks to Mike Mohr and Milan Barabas for all their assistance in getting the approvals for the memorial garden as well as dealing with the easement issues with The Paradise Group.

Sunday school is in full swing. Numbers are looking good and he’s already heard from several of our winter visitors and we should see them begin arriving soon.

Pastor reports that Ed Frame is really in need of voices for our choir. We will keep the choir in our prayers.

Future planning has been set through Epiphany. Council needs to determine a date for the Annual Meeting.

Pastor Jon and Pastor Ken attended Pastor Himmelman’s funeral service in the St. Pete area. He was the interim Pastor during the call process.

Illness and shut in calls are way up. Many members of our church and their families have been afflicted by serious illness in recent weeks and months.

There has been a great response to the study series on Islam. There are 10 weeks left in the series. Laura Dilley has recommended placing an ad in the paper to let the community know about the study series we are offering. She will meet separately with Pastor to write the ad.

Meetings of the local Lutheran Clergy has begun meeting monthly again. Pastor has asked the council to keep St. John’s church in our prayers as they endure internal strife within their congregation. Also from the Lutheran Clergy meeting, it was noted that another Pastor’s congregation is setting up a separate fund to hold and raise money for members having a financial need. Pastor Jon will follow this and find out more in case we decide to do something similar in our congregation.

Pastor requests we all spend more time praying for those on the prayer list and really keeping our eyes and ears open for those that may need extra prayer that aren’t on the prayer list.

 

The Pastor’s report was accepted on a motion by Ruth Monzillo and seconded by Milan Barabas.

 

 

Old Business:

 

Easement- The Paradise Group will pay church’s attorney cost. Milan said he will get everything in writing. A performance bond will be acquired to verify we’re covered if anything goes wrong with the project leaving necessary repairs, etc. The retaining wall will be built 20 feet away from our property and will be on their property line so any liability would be on Tuscany Village. It is noted that the church attorney will review all documents to make sure everything is in order.

The Cub Scouts request to use either the sanctuary or classrooms has been denied due to rising utility cost as well as our current janitorial schedule. Pastor Jon will relay the information to Jerry with the Cub Scouts.

Memorial Garden is under way. There was mention of adding a trellis for shade coverage and it was decided to forego this due to permitting issues with the county.

Mike Mohr shared a recycling opportunity for the church. We are very interested and will wait until November’s meeting to hear more information.

The Ladies Evening Circle’s bank statements were provided for review. It is noted the current balance through the August statement is $344.86.

 

New Business:

 

 

Congregational meeting has been tentatively set for January 25, 2009.

*Budget should be available for review in sanctuary by January 18, 2009.

*New Council Member nominees should be available to congregation by January 18, 2009 as well.

A current copy of the council terms will be made available at the November meeting. Pastor Jon will speak to Barbara about preparing this.

Mike Mohr requested a voice recorder be brought to council meetings to aide in the accuracy of typing council minutes. Pastor Jon or Ruth Monzillo will bring one to the November meeting.

Council is asked to spend some time considering a possible replacement for Kate Baumann’s position on council.

 

Motion to adjourn was made by Laura Dilley and seconded by Ruth Monzillo. The meeting was adjourned at 8:45 p.m.

 

 

 

Respectfully Submitted,

Heather Faraci

 

 

Council Meeting Minutes – September 2008

Minutes of Meeting

Shepherd of the Hills Lutheran Church

Governing Council

 

Thursday, September 11, 2008

7:00 p.m.

 

Members Present: Pastor Jon Ostenburg, Ken Felt, Karla Carson, Milan Barabas, Ken Stoyer, Dave Wallin, Ruth Monzillo, Marie Johnson, Laura Dilley

 

Pastor Jon opened the meeting with a prayer.

 

Minutes of August Council meeting were approved with the correction of changing May to July minutes in the approved minutes section on a motion by Laura Dilley and seconded by Ruth Monzillo.

 

Treasurer’s report: 

 

Correction from last month – Summer Camp did not make a profit.  The final numbers will be available at the October Council meeting.

Attendance ths year is about the same as last year at this time.

The credit card reports have been given to the council president.  A new policy has been established for credit card purchases.  A receipt must be given to the Treasurer.  Pastor will draft a policy statement and requirements for use of the church credit cards.

The Treasurer’s report was accepted on a motion by Ken Stoyer and a second by Marie Johnson.

 

President’s Report: 

 

The temporary construction easement request received by the church will be discussed in new business.

The credit card issues are being addressed.

Ken thanked everyone for all their thoughts and prayers for his mother.

The President’s report was accepted on a motion by Ken Stoyer and a second by Laura Dilley.

 

 

Pastor’s Report:

 

Rally Day was a success.  Some summer camp children have come to Sunday School.

Fall Quarterly Planning is Sunday, September 14, following the second service.  We will be planning through Epiphany.

The Wednesday night Worship Group would like to start the video class following the service.  That is being scheduled and will start in a couple of weeks.  We will start with the series on Islam.

We are short on Choir members.

The organ is on its last legs.  We need to start ramping up the Organ Fund again.

Confirmation will start soon.  Lessons will be emailed.  There will be two weeks of lessons then we will meet.

The credit card policy will be drafted.

Sunday Morning Adult Class also thinking of watching the video series or reading a book and discussing.

Pastor thanks everyone for their prayers and concerns about the Chicago trip and accident.

There was an article about the Me Dolls in the Daily Commercial

The Pastor’s report was accepted on a motion by Ken Stoyer and a second by Laura Dilley.

 

 

Old Business:

 

            We are waiting to get a lift to do the windows.  We will have to move the choir bleachers.  We should also replace the burned out lights in the parking lot while we have the lift.  Should we replace all the outdoor lights or just the burned out ones.  We need to find out the cost and get it to the Treasurer for approval.

            Memorial Garden – We are meeting with a plumber and bricklayer.  We need to make sure that all necessary permits are applied for before the work starts.

            Mike and Barbara have both talked to the Janitor.  The door was left ajar one evening.  The security company called the Sheriff’s Office and they checked the church.  No recent complaints have been heard.

            Marie brought the Virginia Circle check book for the Council to review.  The Virginia Circle has approximately 200 Me Dolls for the ELCA Woman’s Conference and approximately 50 to go to the hospital.  We will receive funds back from Thrivent.

 

 

New Business:

 

            The Cub Scouts would like to meet Tuesday nights at the church.  Need to talk to the Sunday School about how this will affect them.  Will table till next month.

A document was received from The Paradise Group asking for a temporary construction easement.  It was discussed that if they would like the church to consider this request that they should cover all our expenses for the professional services that will be required.  A motion was made by Laura Dilley to consult a lawyer on the easement request and share with him our concerns and have him make the initial contact with The Paradise Group.  It was seconded by Ken Stoyer and carried with a unanimous vote.

Carroll Fulmer has requested to put an information flyer at the church.  A motion to post this information on the bulletin board was made by Ken Stoyer with a second by Marie Johnson.  This motion passed.

A request was made by Larry Dodge for a bulletin insert about the quilt made by one of the members and donated to the Library for a charity raffle.  A discussion of the policy for what was allowed to be advertised in the church occurred and several motions followed. 

1.  A motion was made to deny the church bulletin insert presented by Larry Dodge by Marie Johnson with a second by Laura Dilley.  This motion unanimously passed.

2.  A motion was made to set aside a portion of the bulletin board in the administrative hallway for community bulletins by Laura Dilley with a second by Ken Stoyer.  This motion passed

3.  A motion was made to allow Larry Dodge to post the information on the community bulletin board by Ken Stoyer with a second by Laura Dilley.  This motion passed.

This community bulletin board is also where the approved flyer for Carroll Fulmer will be posted.    All postings must go through the council for approval.  It was suggested that we might add a bulletin board to the Sunday School side for community notices that would apply to children and families.

            Barbara is requesting to add an extra hour to her schedule from November until after Easter.  This would make the church office hours 8:00-2:00 Monday thru Friday.  A motion was made to add the extra hour as requested by Ken Stoyer with a second by Ruth Monzillo.  The motion was passed.

            Don Himmelman passed away the first weekend in September.  He was our interim pastor before Pastor Ostenburg was called.  It was suggested that we send condolences from the church.

 

Motion to adjourn was made by Karla Carson with a second by Ken Stoyer.  The meeting was adjourned at 9:05 pm.

 

 

 

Respectfully Submitted,

Karla Carson

Secretary

 

Council Meeting Minutes – August 2008

Minutes of Meeting

Shepherd of the Hills Lutheran Church

Governing Council

 

Thursday, August 14, 2008

7:00 p.m.

 

Members Present: Pastor Jon Ostenburg, Ken Felt, Kate Baumann, Heather Faraci, Susan Sherman, Karla Carson, Milan Barabas, Ken Stoyer, Dave Wallin, Mike Mohr, Ruth Monzillo, Marie Johnson, Irving Jones

 

Pastor Jon opened the meeting with a prayer.

 

Minutes of April Council meeting were approved on a motion by Heather Faraci and seconded by Ruth Monzillo.

 

Treasurer’s report: 

 

Final figures are not in but it appears the summer camp had a profit of approximately $1000.00.  Karla Carson made a motion to carry the summer camp profit over to next year for start up costs.  The motion was seconded by Milan Barabas.

It appears that the electric bill did not increase substantially with the addition of the summer camp.  There is no electrical averaging available for commercial accounts but the electric company will give discounts for tinted windows.

Under Miscellaneous Items the reimbursement to the church is from Pastor

Pastor has given Dave Wallin and Mike Mohr a printout for Utility Auditors that would come out to the church and see what could be done by the church to save money on the utility bills.  We are looking at adding extra doors at the entryways to create an airlock and also adding tile at the doors.

There was a question raised about whether we need to review who has credit cards that bill to the church.  Barbara has the list of who has Sam’s Club cards.  Need to get a list of who is authorized to charge at Publix.  Dave Wallin will follow up on the Publix bill and figure out the charges or close the account.

The Treasurer’s report was accepted on a motion by Ken Stoyer and a second by Marie Johnson.

 

President’s Report: 

 

There is a separate Youth Group bank account.  The youth does fundraisers and puts the monies raised into this account.  The council needs to start checking the statements of all church related separate accounts on a regular basis.  The council will check 6 months of statements at the September meeting.

Ken wanted to make the council aware that there is a facility called Lutheran Outdoor Ministries.  We can do retreats there and there are facilities for camping.

The updated phone list of members is available but needs to be reviewed by the church.  We need to also have a phone list with consistent friends of the church.  The membership book still needs to be reviewed and cleaned.

If someone has a complaint that they would like to have addressed they need to write it down, sign it and submit it.

The President’s report was accepted on a motion by Ken Stoyer and a second by Milan Barabas.

 

 

Pastor’s Report:

 

The computer is up and the database has been installed.

            The office equipment is all working.

We have pulled off all the information for the online confirmation site and will not renew our contract.  The lessons will be emailed to the confirmants homes and they will meet once a month to review.  Should we post a version of these confirmation lessons for the adult members of the church to look at?  Laurie Freshour is interested in helping with this.

Pastor has purchased some new continuing education material.  This might make a good study for the church.  Should we start up a separate bible study group?

Pastor will be going to Chicago next Monday-Thursday (8/18 – 8/21).  Pastor Ken and Pastor Terri will cover.

We need to continue to consult the prayer list.

Mark Faraci has been very generous with his time and equipment from his business.  It is a very difficult economy and we need to not become a burden.

We need to start thinking about how we can help families that have lost jobs, homes, etc.  The Ladies group is looking at using a portion of the Oktoberfest proceeds to start an account for active church members in need.  Thrivent also helps with matching funds.

No one should give out money to people who come to the church door.  This could lead to security problems.

Pastor would like to thank all the people who have been helping with the memorial garden.

The Pastor’s report was accepted on a motion by Ken Stoyer and a second by Marie Johnson.

 

 

Old Business:

 

            The schedule quarterly meeting is on 9/14 following the second service.  We need to have all groups represented to plan through Epiphany.  The Annual Meeting needs to be planned.  We need to decide if we will alter the Sunday schedule for the meeting.

            The Memorial Garden schematics were passed out in the July meeting.  We are scheduled for a mid-September start.  The company has upgraded us to a bigger fountain.  Mike Mohr will be going to the planning board.  We can add no more signs to the property other than the lit sign we already have now.  We can relocate that sign at a cost if necessary.

            The back yard security lighting is too expensive ($800 dollars for one light out back, $400 for a light added to the garage).

 

 

New Business:

 

            The next Thrivent meeting will be held here on 9/9/08.  We will be providing a light lunch

We would like to form a task force to explore the new worship hymnals.  Do we want to purchase the books at this time?  How will we introduce them to the congregation if we do purchase them?  How many hymnals should we purchase?  There are funds we could use to purchase a CD with some of the new songs.  Ed Frame and Irving Jones are going to form this task force.

Janitorial is still a problem.  We need to find out if we have a contract or if this is a trial period.  Mike will have Barbara set up a meeting with the janitor service to discuss the problems.

 

Motion to adjourn was made by Ken Stoyer with a second by Mike Mohr.  The meeting was adjourned at 8:50 pm.

 

 

 

Respectfully Submitted,

Karla Carson

Secretary

 

Council Meeting Minutes — May 2008

Minutes of Meeting

Shepherd of the Hills Lutheran Church

Governing Council

 

Thursday, May 8, 2008

7:00 p.m.

 

Members Present: Pastor Jon Ostenburg, Ken Felt, Kate Baumann, Heather Faraci, Susan Sherman, Karla Carson, Milan Barabas, Ken Stoyer

 

Pastor Jon opened the meeting with a prayer.

 

Minutes of April Council meeting were approved with the addition of Marie Johnson – Social Ministry on a motion by Kate Baumann and seconded by Heather Faraci.

 

Treasurer’s report was reviewed.  It was noted that there was a closing cost on the new mortgage and that we are ½ point above prime with no ceiling on the interest rate.  This is to be amortized over 5 years.  This is different than what was presented at the April meeting.  It was requested that the treasurer attend the June Council meeting for discussion of or provide a report with the details of the new mortgage.  The Treasurer’s report was accepted on a motion by Karla Carson and a second by Susan Sherman.

 

President’s Report:  

 

The cell tower addition has been approved and will be further discussed in Old Business.  The church had attendees at the Synod Assembly.  We have received a letter from Gary Janz resigning from the council so there is now 1 council position open.   We will carry the question of averaging the power bill over the next council meeting.

 

Pastor’s Report:

 

Post Easter there has been 3 baptisms with another 1 scheduled for 5/11.

Registrations for the summer camp are coming in.  as of 5/4 there were 20 campers registered.  There is now a banner out front.  Talking Books and the Mothers Groups have cancelled for the summer.  Workman’s Comp will be assessed at the end-of-year contract.  Insurance will go up slightly for the summer.  The charge for the summer camp has been set at $70.00/child/week.

Pastor is now receiving email on his phone.  The email address is pastorjon13600@yahoo.com .  The regular shephills email address also comes to his phone.

Pastor will be out of town Wednesday-Sunday (5/14-5/18).  Richard Freshour will be leading worship on Sunday 5/18.  The 5/14 Wednesday Service will be cancelled.

The worship powerpoint needs to be changed to provide more contrast between the text and the background.

The Synod Assembly went very well.  Pastor Jon and John and Marie Johnson attended.

It was suggested that the church start a member information database.  This could contain contact information for those that have no family members in the area. 

 

Old Business:

 

We now have high speed wireless internet at the church.  The Sprint Card is the service chosen.

The 20 ft. addition to the tower has been okayed.  T-mobile will be added to the tower and will be paying an additional fee which will be added to the building fund.

The locked mailbox and window tinting estimate are still being worked on.

 

New Business:

 

The letter of resignation from Gary Janz was read and a motion to accept it with regrets was made by Ken Stoyer and seconded by Susan Sherman.

 

Positions for New Council Members:

Milan Barabas – Future Planning

Ken Stoyer – Mutual Ministry/Staff Concerns

Susan Sherman – Financial Secretary/Stewardship

 

A request to use the building was made.  The need was for 1 classroom for up to 16 children.  Our classrooms do not meet there minimum requirements. 

 

Motion to adjourn was made by Ken Felt with a second by Heather Faraci.  The meeting was adjourned at 8:10 pm.

 

 

 

Respectfully Submitted,

Karla Carson

Secretary

Council Meeting Minutes — April ’08

 Minutes of Meeting

 Shepherd of the Hills Lutheran Church 

Thursday, April 10, 2008

 7:00 p.m.

Members Present; Pastor Jon Ostenburg, Ken Felt, Treasurer Dave Wallin, Mike Mohr, Ruth Monzillo, Heather Faraci, Kate Baumann (Infant representative), Laura Dilley, Karla Carson and Marie Johnson. Susan Sherman came in after start of meeting. 

Members were provided with complete Treasurer’s Report for March, agenda for April meeting and minutes of February Council Meeting. 

Pastor Jon followed by a Prayer called meeting to order. 

President was voted on. Ken Felt received unanimous vote.

Minutes of February Council meeting were approved as presented on a motion by Ruth Monzillo and seconded by Heather Faraci. 

Treasurer’s Report reviewed by Treasurer Dave Wallin. He said collections were higher for the past month because of Holy Week and Easter. 

Heather Faraci made a motion to accept report and seconded by Karla Carson.

Dave Wallin was asked to look into the possibility of having our Electric bill averaged by the year with Progress Energy. 

 

Pastor’s Report:

Pastor Ostenburg thanked all who helped make the Easter Services flow smoothly and beautifully. Special thanks for all who made the Sunday School program so special.

 Five of our seven Council members had to be replaced. 

There will be a new member class during the summer. 

Will be in touch with families to plan First Communion Classes.

 

Old Business: Gembecki Contract for Air Conditioning cancelled. Riffles will now have a yearly contract. Gembecki was given a 30-day notice. 

Pastor Jon and Dave Wallin have been making inquiries about high speed Internet for the Church with Sprint. They will follow up and make sure it will work in our building. 

 

New Business:

Positions for New Council Members:

Karla Carson: Secretary

Heather Faraci: Christian Education

Ruth Monzillo: Evangelism

Laura Dilley : Worship and Music

Kate Baumann: Youth Ministry

Milan Barabas

Ken Stoyer

 

Mailbox: Need to have a locked mailbox. This will cost about $600.00. Possibly will be covered by Thrivent. Motion made. Seconded and approved. 

Retroactive staff raises: A motion was made by Heather Faraci to pay staff retroactively, Seconded by Karla Carson. Approved. 

Autism worship: Laura Dilley made a motion that we allow the Autism Workshop held in Church on May 17, 2008. A $50.00 deposit will be required and returned if building left as they found it. Karla Carson seconded. APPROVED.

A letter of resignation was read from Brian Grussaute stating that family and work commitments are taking up his time. Motion made by Laura Dilley. Accepted with regrets. 

Laurie Freshour presented a detailed Power Point presentation for a proposed Summer Bible Camp. This would be for a 10-week period. Ruth Monzillo made a motion for Laurie Freshour to go ahead with the camp plans after checking on Workman’s Compensation and Liability Insurance. Karla Carson seconded. Approved unanimously. 

Florist increase to $40 from $29. Voted to change florist. New florist will charge $30.00 a week. 

Discussed a parting gift for Peggy Wilk. Suggested a $50.00 gift certificate to Publix. Pastor will purchase certificate. 

Mike Mohr made a motion that we continue to pay Laurie Freshour her salary during the summer. She had suggested in her presentation that she would not draw her salary for Youth Director while she was working for the Bible Camp. Seconded and approved unanimously.

Mike Mohr was asked to get a bid on solar film for the upper windows in the church. 

Treasurer would like not to attend Council meetings on a regular basis. With the price of gas he would rather put the cost of the gas into the offering. He would be able to be reached by telephone if there was a question. 

Meeting adjourned at 9:10pm

Respectfully submitted,

Ruth Monzillo

Council Meeting Minutes — Feb 08

 Thursday, February 21, 2008 

                                                               7:00 p.m.

Members Present; President Carroll Fulmer, Vice President Ken Felt, Secretary Troy Evans, Treasurer Dave Wallin, Gary Janz, Ruth Monzillo, Brian Grussaute, Susan Sherman, Peggy Wilk and Mike Mohr. Members excused: Pastor Jon Ostenburg, Kate Baumann, Heather Faraci, Diane Bursey and teen representative Karissa Bursey. 

President Fulmer reported Pastor Jon is at home suffering with flu symptoms. 

  

Members were provided with agenda for February meeting, Disbursement Report for January, Treasurer’s Report for January and Report of Income for January. (via email) Members were provided with proposed 2008 Yearly Budget and minutes of  January 10 meeting.

 Meeting was called to order by President Fulmer. He opened the meeting with prayer.

MINUTES OF JANUARY COUNCIL MEETING

Minutes of Council’s January meeting were approved, with one correction, on a motion by Peggy Wilk and second by Ruth Monzillo.

CORRECTION: (President’s Report, Item E – Mortgage Loan) … shopping the major financial institutions in early April for best terms … should have read: shopping the major financial institutions as soon as possible for the best terms …

TREASURER’S REPORT

Reviewed printed report of  income and disbursements during month of January and proposed 2008 Yearly Budget. Treasurer Wallin noted a list of expenditures for equipment and repairs during 2007. He also called attention to a list of miscellaneous expenditures during January 2008. 

In response to President Fulmer’s question, Wallin said we have not received the auditor’s report for calendar year 2007. 

During the month of  January, attendance at the 10:15 service averaged 124. Attendance at the 8:00 a.m. service averaged 100, and, on average 10 worshippers attended Wednesday evening services.

The Treasurer’s Report was approved on a motion by Ruth Monzillo, second by Ken Felt. 

PRESIDENT’S REPORT

President Fulmer called Council Members’ attention to the following subjects:

 Letter of Resignation. President Fulmer shared a letter received from Peggy Wilk announcing here resignation from Church Council. In early April Peggy will be moving to the Jacksonville area. Her resignation was accepted, with regrets, on a motion by Ruth Monzillo, second by Mike Mohr.

Site Plan Amendment for T-Mobile / Cell Phone Tower.  Zoning Board and Board of County Commissioners Public Hearings scheduled for February 6 and February 26, 2008. Copy of approved “Petition to Rezone Property” by the Zoning Board was given to Secretary Evans for files. 

   

Lenten Potluck – March 5. Approved menue of sliced ham,scalloped potatoes and green beans was approved. Peggy Wilk will order ham.

 Rescheduled Annual Meeting. Discussed ways to encourage confirmed members to attend rescheduled Annual Meeting, March 2 at 11:30 a.m. Additional emphasis will be placed on announcements in the bulletin and on power point. Pastor Jon will encourage participation in announcements following services.

Mortgage Loan. President Fulmer suggested shopping the major financial   institutions as soon as possible for the best terms. Dave Wallin will make contacts. 

F.   Air Conditioning (#5 Blower Motor). Reviewed cost estimate submitted by

     Gembecki Mechanical Services, Inc. for replacement of blower motor, 40 amp,

     3- pole contactor and labor. ($ 1,037.50). This equipment was discovered to be 

     malfunctioning during a recent inspection be Gembecki. No action was taken

     pending discussion of the estimate with a representative of Gembecki Company.

OLD BUSINESS

Work Day, Monday, February 18: Mike Mohr reported a large turn-out of members for spreading mulch, cleaning children’s playground equipment, etc. Thrivent will reimburse the church for cost of  mulch. Young children’s playground equipment was donated to the Neighborhood Center. Mike identified items needed for the playground area, including rubber mulch.

PRAYER REQUESTS

President Fulmer closed the meeting with prayer.

Respectfully submitted, 

Troy Evans, secretary  


Council Meeting — Jan 08

Minutes of Meeting
Shepherd of the Hills Lutheran Church 
Governing Council
 
Thursday, January 10,2008 
7:00 p.m.


Members Present; Pastor Jon Ostenburg, President Carroll Fulmer, Vice President Ken Felt, Secretary Troy Evans, Treasurer Dave Wallin,  Kate Baumann, Gary Janz, Heather Faraci, Ruth Monzillo, Brian Grussaute and Mike Mohr. Members excused: Susan Sherman, Peggy Wilk, Diane Bursey and teen representative Karissa Bursey. 
  
Members were provided with agenda for January meeting, Disbursement Report for December, Treasurer’s Report for December and Report of Income for December. (via email) Members were provided with 2007 Yearly Budget and minutes of  December 13 meeting.

 Meeting was called to order by President Fulmer, followed with prayer by Pastor Ostenburg.

MINUTES OF DECEMBER COUNCIL MEETING
Minutes of Council’s December meeting were approved on a motion by Ruth Monzillo second by Mike Mohr.

TREASURER’S REPORT
Reviewed printed report of  income and disbursements during month of. December and 2007 Yearly Budget. Treasurer Wallin stated; “We finished the year $ 1700.00 under budget and all bills were paid and the books were balanced as of December 31, 2007.
In answer to a question of why the cost of  equipment repairs is so high, Dave said he will review the line item and have a report at the next Council Meeting. 
President Fulmer suggested an additional payment be made on the building mortgage loan as soon as possible. 
During the month of  December, attendance at the 10:15 service averaged 125. Attendance at the 8:00 a.m. service averaged 51, and, on average 30 worshippers attended Wednesday evening services.
The Treasurer’s Report was approved on a motion by Ken Felt, second by Ruth Monzillo..

PRESIDENT’S REPORT
President Fulmer called Council Members’ attention to the following subjects:

A. Christmas Card and $ 20. donation from Narcotics Anonymous Group which meets at the church.
Thank you letter for donation of toys and food to the Neighborhood Center.
     
B. Site Plan Amendment for T-Mobile / Cell Phone Tower.  Zoning Board and Board of County Commissioners Public Hearings scheduled for February 6 and February 29, 2008.
   
C. King’s Crossing Planned Unit Development . (commercial/office space). A special request has been made by the owner for a conditional use permit for a planned 70,000 sq. ft. commercial/office structure at the intersection of highway 27 and Citrus Tower blvd. (north and south corners of east side.)  Hearing is scheduled for January 28, 7 p.m. at City Hall.  Does not affect Shepherd of the Hills.

D. Tax Bill. Minutes of  a meeting held January 8 by the Board of County  
Commissioners stated: “Authorize Staff to Issue a Certificate of Correction for the Shepherd of the Hills Lutheran Church that will reduce their Fiscal Year 2008 Fire Assessment from $ 4,046 to $ 2,023.” Commission District 2. 

President Fulmer said the church will receive a tax bill for $ 965.00 for the Cell Phone Tower – which he will pay. 

E. Mortgage Loan. President Fulmer suggested shopping the major financial   institutions in early April for the best terms when it is time to refinance the current mortgage loan.
 
PASTOR’S REPORT

Pastor Jon addressed the following subjects:

A. Future Planning. Circulated an outline of subjects for review, additions and/or
            revisions.

B. Christmas Season. Thanked everyone who assisted with Christmas services. 
     368 worshippers attended Christmas Eve/Christmas Day  services.

C. Annual Meeting. Confirmed  meeting will be held February 10 following 
            the second service. All  committee reports are to be in the church office by
            January 20. Dave Wallin said financial figures are to be included in reports made
            by committees having annual budgets or pass-through budgets. Pastor Jon
            reported the audit of financial records is in progress.

D. Annual Stewardship Drive. Pastor Jon, Susan Sherman and David Wallin will
            serve on committee. Suggested starting the drive on February 17 or 24 
            with “Pledge Sunday” on Palm Sunday.

E. Lent. Ash Wednesday is February 6. Easter is March 23. February and March will 
            be extremely busy.

The pastor’s report was approved on a motion by Kate Baumann, second by Heather Faraci. 

OLD BUSINESS

Painting Church Building. Mike Mohr expressed satisfaction with the recent painting of the outside of the building. He said the contractor included more work than was in the contract (at no charge) including the garage and retaining walls. In answer to Ruth Monzillo’s question, painting of the metal door frames was not included in the quote or contract.

High Lift Equipment. On behalf of Council, President Fulmer thanked Mark and Heather Faraci for donating use of this equipment for several projects at the church.

Cleaning Sanctuary Carpeting. Mike Mohr said the original contractor reneged on its’ bid. The contract was subsequently awarded to another contractor at less money               ( $  700. vs $ 850.) …including cleaning of chairs. Cleaning of carpeting in the nursery and Scotch Guarding will be added to the project.

NEW BUSINESS

February Council Meeting Date. It was decided to schedule the February meeting of Church Council on Thursday, February 21 @ 7:00 p.m. The regular Council meeting date was February 14 (Valentine’s Day).
 
Security for Rear of Building: Brian Grussaute called Council Members’ attention to the lack of security for the rear of our building. Suggestions for fixing the situation included:
extending the main building alarm system to the garage, contacting Sheriff’s office with a request to make more regular patrols of the building and grounds. Carroll Fulmer will contact the Sheriff’s office.

Muslim Religion. Pastor Jon received a request from a lady offering to speak to our congregation. No action was taken. 

Food For The Poor. A request was received from this organization to provide a speaker at one of our services in late April or early May. It was decided to respectfully deny the request and be open to a similar request from ELCA sponsored outreach programs.

Bishop’s Lenten Visitation. This annual Bishop’s Visitation and Discipleship Day is scheduled Saturday, March 15, 10:30 a.m. to 3:30 p.m. at St John’s Lutheran Church, Kissimee. Pastor Jon will be attending this session. Anyone wishing to attend should contact Pastor Jon. 

Weekly Posting of Attendance. Starting as soon as possible, attendance from the previous week’s services will be printed in the bulletin, and projected on Power Point.

Conversion of a Material Gift to a Monetary Gift to the Church. (Vice President Ken Felt presiding) On a motion by Mike Mohr, second by Kate Baumann, Council accepted Carroll Fulmer’s offer of $ 2,000.00 for the purchase of Hummel and Precious Moments figurines, and Norman Rockwell plates, donated to the church as a monetary gift. President Fulmer did not participate in this action by Council. 

PRAYER REQUESTS
Pastor Jon closed the meeting with prayer.

Respectfully submitted, 
Troy Evans, secretary  

Council Meeting – December 07

 Minutes of Meeting

 Shepherd of the Hills Lutheran Church 

 Governing Council

 

                            Thursday, December 13, 2007 

                                                              7:00 p.m.

Members Present: Pastor Jon Ostenburg, President Carroll Fulmer, Vice President Ken Felt, Secretary Troy Evans, Treasurer Dave Wallin, Brian Grussaute, Mike Mohr, Gary Janz, Diane Bursey, Susan Sherman, Peggy Wilk, Ruth Monzillo, Heather Faraci and teen representative Karissa Bursey, Member excused: Kate Baumann. 

Members were provided with complete Treasurer’s Report for November. (via email)Members were provided with agenda for December meeting, minutes of November 8 Council Meeting and page 3 of Treasurer’s Report for November. 

 

 Meeting was called to order by President Carroll Fulmer, followed with prayer by Pastor Ostenburg.

MINUTES OF NOVEMBER COUNCIL MEETING

Minutes of Council’s November 8 meeting were approved, as presented, on a motion by  Ruth Monzillo, second by Gary Janz.  

TREASURER’S REPORT

Treasurer Dave Wallin reviewed Disbursement Reports and Reports of Income for  November. He said collections reached a high for the yeaar-to-date in November. However, the funds were earmarked to pay outstanding charges. Wallin reported the balance due on our pledge to the synod Mission Share Fund will be paid by the end of December. An additional $ 5,000 + payment was made on the building mortgage in November. Wallin answered questions concerning flow of funds from Edward Jones investments to the general fund during the month.    

During the month of November, attendance at the 10:15 service averaged 127. Attendance at the 8:00 a.m. service averaged 57 and, on average, 19 worshippers attended Wednesday evening services. 46 worshippers attended Thanksgiving service.

The Treasurer’s Report was approved on a motion by Peggy Wilk, second by Susan Sherman.

PRESIDENT’S REPORT

President Fulmer set the second Sunday in February  (2/10/08) for the Annual Meeting (immediately following the second service). All committee reports are to be in the church office by January 20.

In response to President Fulmer’s question concerning information pockets to be added to backs of pews, Susan Sherman reported 24 pockets are completed and will be affixed to the pews as soon as possible.

PASTOR’S REPORT

Pastor Jon reviewed the following:

         It’s Christmas. Everyone’s schedule is crazy. 

         

          Arrangements are complete for Christmas Eve and Christmas Day services. 

          The children’s Christmas program was a real delight. Thanks to Diane Bursey for

          setting up camera.

          Attendance at Advent Services has been good. The next Advent dinner will be a 

          traditional potluck. Council and Choir will supervise.

          Toy box in sanctuary is overflowing. Contents will be delivered to Neighborhood

          Center. 1300+ families are signed-up with the Center for assistance 

           this Christmas.

           Met with Boy Scout leadership (troop meeting at the church). Boys will be

           trimming hedge around the church building (late Jan./Feb) as a service project.

          $ 50.00 donation made to the church was given to Youth Group for scholarships.

The Pastor’s report was approved on a motion by Ken Felt, second by Ruth Monzillo.

OLD BUSINESS

 Painting exterior of church building: Mike Mohr reported power washing has been completed and painting has been started.

Air Conditioning Repair: Mike Mohr reported a contract has been signed with Gembecki Mechanical Services, Inc. per their quote of $ 1,317.50. The combined women’s groups

will pay the charge. 

Tax Bill for 2007: Dave Wallin reported he has been in contact with the County Tax Collector’s office concerning taxes assessed for the Cell Phone Tower. An appeal will be made to the County Commissioners January 8 at 9:00 a.m.

Carpeting in the Sanctuary: Mike Mohr reported bids have been received for cleaning 

carpeting in the sanctuary. The work will be completed after the first of the year.

 NEW BUSINESS

Fund Raisers, etc.:

After hearing two requests, and after considerable discussion concerning selling of items, raffle tickets and solicitation of funds within the church, Council took the following action: 

On a motion by Susan Sherman, second by Gary Janz, Council elected to disallow any solicitation or sale, in the church sanctuary, of items, raffle tickets and requests for donations by individuals or groups that are not church sponsored

Newspaper Advertising: Gary Janz suggested placement of advertising in the Lake Edition of the Orlando Sentinel to list the church’s Christmas services. Pastor Jon said it is too late to make this edition, which he had declined earlier due to our financial position ($ 200.) Pastor Jon will ask Barbara to contact the News Leader. Cost for this publication is $ 58. Ruth Monzillo said news releases, listing Shepherd of the Hills Christmas services, has been sent to several publications.

Mail Box: Mike Mohr was thanked for replacing the church’s mailbox  recently destroyed by an errant vehicle..

PRAYER REQUESTS

Pastor Jon closed the meeting with prayer.

Respectfully submitted, 

Troy Evans, secretary