SOTH Council Monthly Committee Report

Committee Name

Worship and Music

Report Date

01-16-2020

Attendees

Pam Brosonski
Joe Foryan
Pastor Schmidt
Rita Schmidt
Marie Johnson
Larry Holihan

Items Discussed

Review of Christmas season activities: (1) Recommend conducting Lessons and Carols during Advent; hopefully, get someone other than Rita to plan worship service; (2) May need a boom to erect and take down Christmas tree; (3) move nativity scene from under altar; (4) review times of Advent services.

Lenten and Easter Schedule:
Ash Wednesday Service – Feb 26 at 11 am and 6:30 pm
Lenten midweek services moved to 11 am. Bring brown bag for lunch.
April 5 – Palm Sunday
Maundy Thursday – April 9 – candles/prayer – 6:30 pm
Good Friday – April 10 – Tenebrae Service – 6:40 pm
Easter – April 12 – Two services breakfast between services
April 19 – Pastor not here. Pastors Steve Tolander and Roy Godfrey will preside. Financial obligations need to be discussed with council.
May 3 – Pentecost – Wear red.k Encourage congregation to bring red flowers.
Move to one service for summer starting May 17.

Possibility of creating more banners, Pentecost, Lent, etc. Cost about $200/banner. Could use Memorial funds or request assistance from Virginia Circle. Rita investigating this.

Need more tables, including wooden table for funerals. Can be funded from Memorial contributions.

The committee discussed going to one service throughout the year. Various opinions on this subject. Possibility of losing members. With two services there is a constant problem with obtaining worship volunteers and low attendance at early service.

Need to order candles for Advent wreath and candlelight service.

Schedule a potluck or fellowship activity in second quarter (maybe hot dog fest?) Recommend Saturday pm for these activities.

Several issues regarding the organist attendance and other issues discussed; committee recommended bringing this issue to council.

Next meeting scheduled for Feb 20 2020 at 6:30 pm

SOTH Council Monthly Committee Report

Committee Name

Treasurer

Report Date

01-19-2020

Items Discussed

Thanks to strong income in December, we ended the year spending about $4,000 less than our income for the year in the General Fund.

Mortgage balance at the end of the year was $164,518.05 with a reserve of $16,633 .72 in the Building Fund

Raymond Jones achieved an appreciation of $18,430.66 for the year in the investment fund.

The Raymond Jones scholarship fund showed a lower balance than at the beginning of the year, due to a withdrawal of $3,000 from the fund.

Both Raymond Jones funds continued to appreciate in December, due to the strong stock market performance.

The capital fund ended the year with a balance of $49,408 (almost $52,000 as of Jan 19, 2020).

The major building repairs fund had a balance of $14,305.12 at the end of December. Currently, the fund is appreciating about $1500 a month from receipts for the cell tower lease.

All outstanding bills were paid as of December 31, and we enter the new year with no outstanding liabilities other than our monthly mortgage payment. We enter the new year with a balance of $44,809.53 in our operating fund, an increase of about $4,500 over the beginning of the year.

The 2019 Year in Review brochure has been completed and will be distributed the week of the Congregational Meeting. The yearly Treasurer’s report has been included in the 2019 annual report.

Recommendations/Action

The council should consider taking about $20-25K from the Capital Fund toward mortgage reduction.

I have enjoyed serving as your Treasurer for the past few years. I appreciate all the cooperation I have received from members and council. My special thanks to Tina for her support and cooperation during my tenure.

December financials are attached to this report.

SOTH Council Monthly Committee Report

Committee Name

Treasurer

Report Date

12-14-2019

Items Discussed

Expenses again exceeded income by more than $10,000.

Church mortgage balance was $169,341.12 as of December 1.

Reserve income:
Bldg Repair $14,305
Capital Fund $29,026
Bldg Fund $16,469
TOTAL $59,800

Raymond James Investment fund gained $1,731 and the Scholarship fund gained $478, as the Stock Market continued its strong performance.

SOTH Council Monthly Committee Report

Committee Name

Treasurer

Report Date

11-18-2019

Items Discussed

Expenses in the General Fund exceed income by more than $10,000 in October.

Mortgage Balance as of November 1 is $ 169,341.12.

Reserves for Building/Capital Fund as of November 1:
Building Fund – $16,803.72
Major Bldg Fund $11,263.36
Capital Fund – $21,212.00
TOTAL – $49,279.08

Appreciation in the Raymond Jones Fund (due mainly to stock market appreciation):
Scholarship Fund – $ 405.27
Investment Fund – $1463.44

Outreach Contributions in October
Disaster Relief – $2,120.00
FNC $ 20.00
Change for Change $ 393.50

Implementation

Church budget for 2020 was approved at the October council meeting.
New counters are being trained for weekly offering counting.
A new computer is being purchased for counters (old one unusable).

SOTH Council Monthly Committee Report

Committee Name

Treasurer

Report Date

10-16-2019

Items Discussed

The Church Financials for September 2019 are attached. At the bottom of the report I have attached two charts: (1) The 2018-2019 electrical costs. As you can see the cost savings from a/c and LED replacements are starting to take effect; (2) The other chart displays the 2018-2019 general fund balances at the end of each month. Of note, is that a large contribution received in the April-May time period, allows us to keep our general fund in a positive position. Otherwise, our balance would be in a negative position.

Balances in other key funds as of September 30 are as follows:
Building Fund – $16,804
Major Building Repairs – $11,262
Capital Fund Drive – $20,614
TOTAL $48,686

Church Mortgage balance as of October 1, 2019 is $172,491.

The Finance Committee met on September 26 and October 10 to formulate a 2019 budget proposal. The proposal will be presented by Tina Crawn at the October council meeting with a proposed approval date at the November council meeting.

A new computer has been purchased for counters, as the old one is no longer working. Several individuals have volunteered to act as counters and are in the process of being trained. More volunteers are still needed.

Our Raymond James investment account is valued at $110,990 at the end of September compared to $97,697 at the beginning of this year.

SOTH Council Monthly Committee Report

Committee Name

Treasurer

Report Date

09-16-2019

Items Discussed

The financials for August 2019 are attached.

Church Mortgage balance as of August 1, 2019 was $174,630.05.

At the end of August monies available for A/C upgrades and/or Building reduction totaled:

Bldg Fund – $18,120
Major Bldg Repairs – $ 9,868
Capital Fund – $ 2,670
TOTAL $30,658

Income in the General Fund in August was not enough to cover August expenses. However, a surplus from earlier months covered this loss.

The Altar Fund is in a negative position for the first time this year. Money from the General Fund (Worship:Florist) was used to cover this loss.

Pam Brosonski conducted an audit of the finances this month. A report will be forthcoming. One major deficiency she noted involved improper procedures in counting weekly offerings: two people are required to count funds each week, funds must be counted on church premises, and signatures affirming the deposits need to be on deposit summaries.

Implementation

The deficiencies noted above were corrected as of September 8 2019.

A meeting to discuss the 2019 budget will be held on Thursday, September 26 at 6:30 pm at the church.. Larry Holihan, Tina Crawn, Pam Brosonski, Joe Montfort, and Marie Johnson are on the budget committee. The meeting is open to council members who may want to attend.

Council Meeting Agenda

Shepherd of the Hills Council Agenda Meeting Date

2019-09-17

Devotions

Pastor Dennis

Minutes

Minutes of the previous meeting

Pastor’s Report

Pastor Dennis

Treasurer’s Report

Larry Holihan

Committee Reports

Worship & Music, Property Committee

Old Business

1. Update from Building Committee regarding the garage
2. Church signage update
3. Mean to Clean update – coming up on 90-day probation period
4. Electronic sign permit and drawings
5. Time and Talent Surveys update – possible Sunday School teacher?
6. Personnel and Policy Mission Team update
7. Education Mission Team update
8. Tree trimming bids & Lawn care bids
9. Cross Cleaning Update
10. Dumpster Update
11. Stewardship Update
12. Supply pastor request for Nov. 17th and 24th. Did we approve Food for the Poor for the 24th? (need housing)
13. Dire need for counters, new council members, treasurer. Need a nominating committee. Should be made up of outgoing council members.
14. Other

New Business

1. Need to move date of October mtg. to either 9th or 23rd.
2.
Remodeling of copy closet/storage closet project to provide a workroom and to provide a storage area for janitorial supplies/pantry by closing off Sacristy and putting door from copy room in Kitchen to access.
Items needed for completion
Sheetrock mud and tape – workroom and kitchen
Suspended ceiling channel to finish ceiling – workroom
Floor tile to finish floor – workroom
Lower cabinets from Ikea for workroom
L- shaped Countertop for cabinets in workroom
Expenses to come from building maintenance or possible leftover Thrivent funds?
3. Other

Adjournment

Adjournment/Closing Prayer Next Meeting Date-Tuesday, October 15, 2019 @ 6:30pm October Devotion – Tom Klinger

SOTH Council Monthly Committee Report

Committee Name

Worship and Music

Report Date

07-25-2019

Attendees

Marie Johnson
Pam Brosonski
Rita Schmidt
Pam Schuetz
Larry Holihan
Joe Foryan
Pastor Dennis Schmidt

Chris Morse was absent as she was out of town

Items Discussed

Meeting convened at 6:30 pm

Possibility of conducting monthly/bimonthly pot luck lunches after worship was discussed. Only negative is maybe leaving out 8:00 worshipers, as they would have to return to church. This item was left open.

God’s Work Our Hands Sunday will be on September 8 with one service at 9:30 am. Then we will have lunch and go out in the community with service projects. Pam Schuetz is coordinator for this event. There are lots of suggested activities for each age group. Tee shirts will be ordered and sign ups will begin the last week in July.

On September 15, 2019 we will return to two Sunday services at 8:00 am and 10:15 am.

October 27 is Reformation Sunday. One service at 9:30 am will be followed by our annual Reformation celebration with brats and pot luck after the service.

November 3 will be celebration of All Saints Day with remembrances of those departed.

A special event honoring Veterans is planned for November.

Christmas decorating in the chancel will be on Saturday November 30 at 10:00 am.

Wednesday Advent services will be held beginning on December 4. A potluck will be held for the first service on December 4 only.

Breakfast With the Christmas Angels will be held on Saturday, December 7.

Christmas program with Lessons and Carols will be held on Sunday December 15.

Christmas Eve Services will be held at 6:00 and 8:00 pm. It was recommended that we add luminaries to the entranceway and driveway for this celebration.

There will be no service on Christmas Day.

Recommendations/Action

Church sponsor Thanksgiving dinner at the church for members. Each member would bring dishes. Needs to have an organizer for this event. it is recommended that the church begin offering Thanksgiving dinner (not necessarily on Thanksgiving Day) to those in need starting in 2020.

Implementation

Pam Schuetz was given an invitation to join the committee.

SOTH Council Monthly Committee Report

Committee Name

Treasurer

Report Date

08-19-2019

Items Discussed

Pam Brosonski will audit the church financials in the next few weeks.

The Capital Campaign to raise $150000 started on August 1. The goal is to raise this amount by the end of 2020, eliminate the church mortgage, and pay for remaining air conditioner upgrades.

As of this date about $13,000 has been designated toward this goal. Some of the money was raised prior to the August 1 start date.

As of yet, we have not yet seen savings from the energy reduction projects (e.g. outdoor lighting, led lights, new a/c, etc.). Usage seems on a par with last year. It is difficult to ascertain if any additional usage is due to hotter weather this summer.

Recommendations/Action

We need to come up with a plan to obtain more counters. Counting should be accomplished in a group of at least two members and counting conducted on the church site.