Worship and Music
Review of Christmas season activities: (1) Recommend conducting Lessons and Carols during Advent; hopefully, get someone other than Rita to plan worship service; (2) May need a boom to erect and take down Christmas tree; (3) move nativity scene from under altar; (4) review times of Advent services.
Lenten and Easter Schedule:
Ash Wednesday Service – Feb 26 at 11 am and 6:30 pm
Lenten midweek services moved to 11 am. Bring brown bag for lunch.
April 5 – Palm Sunday
Maundy Thursday – April 9 – candles/prayer – 6:30 pm
Good Friday – April 10 – Tenebrae Service – 6:40 pm
Easter – April 12 – Two services breakfast between services
April 19 – Pastor not here. Pastors Steve Tolander and Roy Godfrey will preside. Financial obligations need to be discussed with council.
May 3 – Pentecost – Wear red.k Encourage congregation to bring red flowers.
Move to one service for summer starting May 17.
Possibility of creating more banners, Pentecost, Lent, etc. Cost about $200/banner. Could use Memorial funds or request assistance from Virginia Circle. Rita investigating this.
Need more tables, including wooden table for funerals. Can be funded from Memorial contributions.
The committee discussed going to one service throughout the year. Various opinions on this subject. Possibility of losing members. With two services there is a constant problem with obtaining worship volunteers and low attendance at early service.
Need to order candles for Advent wreath and candlelight service.
Schedule a potluck or fellowship activity in second quarter (maybe hot dog fest?) Recommend Saturday pm for these activities.
Several issues regarding the organist attendance and other issues discussed; committee recommended bringing this issue to council.
Next meeting scheduled for Feb 20 2020 at 6:30 pm
Expenses in the General Fund exceed income by more than $10,000 in October.
Mortgage Balance as of November 1 is $ 169,341.12.
Reserves for Building/Capital Fund as of November 1:
Building Fund – $16,803.72
Major Bldg Fund $11,263.36
Capital Fund – $21,212.00
TOTAL – $49,279.08
Appreciation in the Raymond Jones Fund (due mainly to stock market appreciation):
Scholarship Fund – $ 405.27
Investment Fund – $1463.44
Outreach Contributions in October
Disaster Relief – $2,120.00
FNC $ 20.00
Change for Change $ 393.50
Church budget for 2020 was approved at the October council meeting.
New counters are being trained for weekly offering counting.
A new computer is being purchased for counters (old one unusable).
Shepherd of the Hills Council Agenda Meeting Date
Minutes of the previous meeting
Worship & Music, Property Committee
1. Update from Building Committee regarding the garage
2. Church signage update
3. Mean to Clean update – coming up on 90-day probation period
4. Electronic sign permit and drawings
5. Time and Talent Surveys update – possible Sunday School teacher?
6. Personnel and Policy Mission Team update
7. Education Mission Team update
8. Tree trimming bids & Lawn care bids
9. Cross Cleaning Update
10. Dumpster Update
11. Stewardship Update
12. Supply pastor request for Nov. 17th and 24th. Did we approve Food for the Poor for the 24th? (need housing)
13. Dire need for counters, new council members, treasurer. Need a nominating committee. Should be made up of outgoing council members.
1. Need to move date of October mtg. to either 9th or 23rd.
Remodeling of copy closet/storage closet project to provide a workroom and to provide a storage area for janitorial supplies/pantry by closing off Sacristy and putting door from copy room in Kitchen to access.
Items needed for completion
Sheetrock mud and tape – workroom and kitchen
Suspended ceiling channel to finish ceiling – workroom
Floor tile to finish floor – workroom
Lower cabinets from Ikea for workroom
L- shaped Countertop for cabinets in workroom
Expenses to come from building maintenance or possible leftover Thrivent funds?
Adjournment/Closing Prayer Next Meeting Date-Tuesday, October 15, 2019 @ 6:30pm October Devotion – Tom Klinger
Worship and Music
Pastor Dennis Schmidt
Chris Morse was absent as she was out of town
Meeting convened at 6:30 pm
Possibility of conducting monthly/bimonthly pot luck lunches after worship was discussed. Only negative is maybe leaving out 8:00 worshipers, as they would have to return to church. This item was left open.
God’s Work Our Hands Sunday will be on September 8 with one service at 9:30 am. Then we will have lunch and go out in the community with service projects. Pam Schuetz is coordinator for this event. There are lots of suggested activities for each age group. Tee shirts will be ordered and sign ups will begin the last week in July.
On September 15, 2019 we will return to two Sunday services at 8:00 am and 10:15 am.
October 27 is Reformation Sunday. One service at 9:30 am will be followed by our annual Reformation celebration with brats and pot luck after the service.
November 3 will be celebration of All Saints Day with remembrances of those departed.
A special event honoring Veterans is planned for November.
Christmas decorating in the chancel will be on Saturday November 30 at 10:00 am.
Wednesday Advent services will be held beginning on December 4. A potluck will be held for the first service on December 4 only.
Breakfast With the Christmas Angels will be held on Saturday, December 7.
Christmas program with Lessons and Carols will be held on Sunday December 15.
Christmas Eve Services will be held at 6:00 and 8:00 pm. It was recommended that we add luminaries to the entranceway and driveway for this celebration.
There will be no service on Christmas Day.
Church sponsor Thanksgiving dinner at the church for members. Each member would bring dishes. Needs to have an organizer for this event. it is recommended that the church begin offering Thanksgiving dinner (not necessarily on Thanksgiving Day) to those in need starting in 2020.
Pam Schuetz was given an invitation to join the committee.
Treasurer Report 2
Sorry, forgot to attach July financials to Treasurer’s report.
Pam Brosonski will audit the church financials in the next few weeks.
The Capital Campaign to raise $150000 started on August 1. The goal is to raise this amount by the end of 2020, eliminate the church mortgage, and pay for remaining air conditioner upgrades.
As of this date about $13,000 has been designated toward this goal. Some of the money was raised prior to the August 1 start date.
As of yet, we have not yet seen savings from the energy reduction projects (e.g. outdoor lighting, led lights, new a/c, etc.). Usage seems on a par with last year. It is difficult to ascertain if any additional usage is due to hotter weather this summer.
We need to come up with a plan to obtain more counters. Counting should be accomplished in a group of at least two members and counting conducted on the church site.