October 2014 – Financial Report

               2014 Budgeted Expenses
October-14
October October YTD YTD YTD
ITEM 2013 Historical Actual Income 2013 Historical 2014 Income 2014 Balance
INCOME *
GENERAL FUND 14,400.81 16,645.95 180,250.00 168,552.47
BUILDING FUND 4,204.00 3,691.00 46,825.00 32,276.00
DESIGNATED FUND 1,360.00 1,146.50 19,088.75 14,891.04
FAITH NEIGHBORHOOD CENTER 720.00 1,300.00 6,568.98 21,117.19
ALTAR FLOWERS 30.00 80.00 1,195.00 965.00
TOTAL 20,714.81 22,863.45 253,927.73 237,801.70
EXPENSES ** 2013 Expenses October Expenses 2013 YTD Expenses 2014 YTD Expenses 2014 YTD Balance
SERVICE MINISTRIES
     Synod Mission Share 1,000.00 0.00 10,075.00 9,000.00 4,200.00
TOTAL 1,000.00 0.00 10,075.00 9,000.00 4,200.00
WORSHIP & MUSIC
     Supplies 350.37 29.00 2,504.92 587.53 862.47
     Florist 120.00 120.00 1,577.00 1,080.00 -700.00
     Choir Music 15.00 0.00 429.36 0.00 1,500.00
     Instruments (Piano Tuning) 0.00 0.00 0.00 0.00 550.00
     Special Worship (Christian Seder) 0.00 0.00 239.97 0.00 0.00
     Fellowship 82.29 123.73 682.80 880.23 119.77
     Publicity 0.00 431.97 1,547.42 1,422.97 4,568.03
   Stewardship Emphasis 0.00 0.00 0.00 0.00 100.00
   Music License 0.00 0.00 0.00 675.00 1,050.00
TOTAL 567.66 149.00 6,981.47 4,645.73 6,504.27
EDUCATION/YOUTH & FAMILY
     Youth & Family Ministry 0.00 0.00 300.89 0.00 600.00
     Sunday School 68.55 0.00 309.68 0.00 600.00
     Vacation Bible School 0.00 0.00 0.00 0.00 700.00
     Conference & Retreats 0.00 0.00 265.00 0.00 2,000.00
     Confirmation 0.00 0.00 350.79 202.68 997.32
New Member Supplies 0.00 0.00 0.00 0.00 300.00
TOTAL 68.55 0.00 1,226.36 202.68 5,197.32
ADMINISTRATION
     Office Supplies 246.73 189.95 1,295.21 1,207.98 1,792.02
     Postage 30.80 60.08 415.08 209.38 590.62
     Banking, Filing, Membership Fees 5.40 14.80 429.18 447.90 -122.90
     Copier 265.97 200.27 2,682.43 2,765.16 -265.16
     Computer Licenses 0.00 0.00 0.00 375.46 -175.46
Software Upgrades & Maintenance 0.00 0.00 0.00 0.00 1,000.00
     Payroll Processing Fee 8.70 0.00 180.35 0.00 0.00
     Subscription 0.00 381.00 260.85 507.21 -7.21
TOTAL 557.60 846.10 5,263.10 5,513.09 2,811.91
PROPERTY
     Utilities 2,822.15 2,038.15 19,649.85 16,471.01 8,528.99
     Custodial Supplies 22.18 0.00 268.00 166.73 1,833.27
     Building Equipment & Repairs 0.00 500.02 2,978.01 1,862.64 13,137.36
     Lawn Maintenance 500.00 500.00 5,000.00 4,500.00 1,500.00
     Building & Grounds 0.00 150.00 1,229.45 2,038.47 5,961.53
     IT – Infrastructure 0.00 0.00 0.00 0.00 0.00
     Insurance 0.00 0.00 6,221.87 6,625.82 874.18
     County Taxes (Fire & Other) 0.00 0.00 0.00 0.00 1,500.00
   Playground Refurbishment 0.00 0.00 71.20 0.00 4,000.00
     Defibrillator Maintenance 0.00 0.00 0.00 0.00 200.00
     Monthly Mortgage 2,731.33 0.00 27,237.30 21,743.64 11,256.36
     Memorial Garden 0.00 0.00 0.00 0.00 1,000.00
TOTAL 6,075.66 3,188.17 62,655.68 53,408.31 49,791.69
PERSONNEL
STAFF
     Organist 0.00 0.00 4,650.00 2,250.00 850.00
     Secretary 1,226.66 0.00 13,767.66 8,034.33 11,985.67
     Bookeeper (contract) 240.00 240.00 2,496.00 2,574.00 1,426.00
     Custodian 701.20 830.76 9,138.36 8,696.10 2,643.90
     Choir Director (Music Director) 600.00 1,200.00 2,547.00 9,825.00 5,175.00
     Supply Pastor (Associate Pastor) 75.00 0.00 980.00 750.00 2,250.00
     Coordinator 0.00 1,200.00 6,000.00 19,190.00
     Supply Organist 0.00 150.00 375.00 150.00 0.00
     Workman’s Compensation 0.00 0.00 646.93 181.39 818.61
     Taxes – Employer Contribution 362.18 247.14 3,583.54 2,319.98 0.00
TOTAL 3,205.04 3,867.90 38,184.49 40,780.80 44,339.18
PASTOR’S SALARY AND BENEFITS
     Salary 2,446.16 2,446.18 26,907.76 28,742.72 3,057.28
     Housing Allowance 1,923.08 1,923.08 21,153.88 21,153.88 3,846.12
     Pension/Insurance 1,136.27 1,136.27 11,576.73 11,267.45 6,732.55
     Car Allowance 219.51 0.00 617.54 755.02 744.98
     Cell Phone 50.00 50.00 500.00 500.00 100.00
     Professional Allow $50/mo cumulative 75.00 0.00 811.83 300.00 578.26
   Synod Assembly/Conf of Ministry 299.90 0.00 486.04 0.00 1,200.00
TOTAL 6,149.92 5,555.53 62,053.78 62,719.07 16,259.19
CONTINGENCY 0.00 0.00 0.00 0.00 0.00
TOTAL OPERATING EXPENSES 17,624.43 13,606.70 186,439.88 176,269.68 129,103.56
* Income is based on historically collected contributions
     Variations are due to time of tithing receipts
** Monthly budgeted expenses are based on 1/12th of annual budgeted amount
 
DESIGNATED SUMMARY SHEET FOR ALL ACCOUNTS
October 2014
September Income Pass-Thru Expenses Balance
General Fund 5,261.40 22,863.45 4,837.50 13,898.56 9,388.79
Building Fund 28,142.33 3,691.00 5,442.66 26,390.67
Designated Funds 50,159.39 1,146.50 719.20 50,586.69
Carry Forward Balance Payment Balance as of October 2014
Mortgage 442,255.07 5,442.66 439,756.62
Designated Funds Carry Forward Income Expenses Balance
Africa Dresses Project 197.49 197.49
Choice (Thrivent) 1,033.80 1,033.80
Confirmation Awards 0.00 0.00
Easter Lillies -176.75 -176.75
Faith Neighborhood Center 100.00 20.00 100.00 20.00
Faith Neigh Building Fund 0.00 1,100.00 0.00 1,100.00
Good Shepherd Fund 3,944.35 3,944.35
IT Equipment/Software 100.00 100.00
Ladies Evening Circle 872.19 872.19
Major Building Repairs 28,250.00 0.00 28,250.00
Me Doll 574.36 574.36
Memorial Fund 3,980.94 560.00 4,540.94
Missions 300.00 471.00 271.00 500.00
Music 751.00 10.00 389.21 371.79
New Pastor Call Fund 11,565.91 11,565.91
Partitions 10.00 10.00
Scholarship Holding Fund 120.00 120.00
Staff Gifts 0.00 0.00
Souper Bowl 0.00 0.00
Vacation Bible School 571.68 571.68
Virginia Circle 1,995.67 58.99 1,936.68
Youth Group 720.17 665.50 1,385.67

 

Scholarship Fund   $25,000 Investment Fund   $50,000 $50,000
Raymond James Cost Basis Change Value Cost Basis Change Value
Freedom Account ( 49843198)
Transferred into Edward Jones   Initial Investment of $75,000
Funds
Money Market $631.55 -84.09 $547.46 $1,667.49 30.73 $1,698.22
Champlain Mid Cap (CIPMX) $1,456.94 62.64 $1,519.58 $3,389.83 90.05 $3,479.88
American Mutual Fd (AMRFX) $2,099.36 244.94 $2,344.30 $4,877.16 560.08 $5,437.24
Artisan Intl (ARTIX) $1,278.02 99.01 $1,377.03 $2,978.95 228.12 $3,207.07
Dodge & Cox Inc Fd (DODIX) $1,682.18 53.21 $1,735.39 $3,939.24 973.74 $4,912.98
Europacific Gr Fd (AEGFX) $1,918.27 119.81 $2,038.08 $4,494.23 374.39 $4,868.62
John Hancock Dis ValMid (JVMAX) $1,396.44 93.83 $1,490.27 $3,298.74 221.64 $3,520.38
JPMorgan US Large Cap (JLPSX) $2,672.82 301.49 $2,974.31 $6,185.61 525.27 $6,710.88
JP Morgan Core Bond (PGBOX) $1,725.68 15.81 $1,741.49 $4,028.45 37.77 $4,066.22
Clearbridge Equitye (SOPAX) $1,578.31 204.78 $1,783.09 $3,679.96 473.17 $4,153.13
Loomis Sayles Gr Fd (LSGRX) $1,994.75 392.29 $2,387.04 $4,653.98 809.89 $5,463.87
MFS Research Fund (MFRFX) $2,589.39 328.84 $2,918.23 $6,008.06 664.58 $6,672.64
Neuberger Berman Hi Inc (NHIAX) $1,716.26 15.49 $1,731.75 $4,006.76 79.48 $4,086.24
PIMCO Unconstrained Bd Fd (PUCPX) $1,380.48 8.66 $1,389.14 $3,237.20 1.83 $3,239.03
PIMCO Total Return (PTTPX) $1,711.97 -323.65 $1,388.32 $4,006.35 -747.55 $3,258.80
Trowe Price Sm Cap (PASVX) $1,845.61 25.59 $1,871.20 $4,251.93 -721.58 $3,530.35
Templeton Global Bd (TGBAX) $1,398.60 43.35 $1,441.95 $3,181.59 98.34 $3,279.93
Virtus Emerg Mkt Opp (HIEMX) $1,003.61 334.44 $1,338.05 $2,342.80 856.61 $3,199.41
Wells Fargo Adv Intl (WFVDX) $1,258.30 67.03 $1,325.33 $2,940.42 232.99 $3,173.41
AQR Div Arbit Fd (ADANX) $1,755.25 -66.63 $1,688.62 $4,127.02 -169.62 $3,957.40
Total $33,093.79 $1,936.84 $35,030.63 $77,295.77 $4,619.93 $81,915.70

September 2014 – Financial Report

               2014 Budgeted Expenses
September September YTD YTD YTD
ITEM 2013 Historical Actual Income 2013 Historical 2014 Income 2014 Balance
INCOME *
GENERAL FUND 14,868.93 11,594.00 165,834.20 147,720.95
BUILDING FUND 3,842.00 1,251.00 42,621.00 28,585.00
DESIGNATED FUND 2,390.00 491.99 17,728.75 13,184.50
FAITH NEIGHBORHOOD CENTER 500.00 10,100.00 5,848.98 19,997.19
ALTAR FLOWERS 80.00 90.00 1,165.00 885.00
TOTAL 21,680.93 23,526.99 233,197.93 210,372.64
EXPENSES ** 2013 Expenses September Expenses 2013 YTD Expenses 2014 YTD Expenses 2014 YTD Balance
SERVICE MINISTRIES
     Synod Mission Share 1,000.00 4,400.00 9,075.00 9,000.00 4,200.00
TOTAL 1,000.00 4,400.00 9,075.00 9,000.00 4,200.00
WORSHIP & MUSIC
     Supplies 719.89 0.00 2,175.07 558.53 891.47
     Florist 150.00 180.00 1,457.00 960.00 -460.00
     Choir Music 0.00 0.00 414.36 0.00 1,500.00
     Instruments (Piano Tuning) 0.00 0.00 0.00 0.00 550.00
     Special Worship (Christian Seder) 0.00 0.00 239.97 0.00 0.00
     Fellowship 0.00 50.00 416.83 756.50 243.50
     Publicity 0.00 0.00 1,547.42 991.00 5,000.00
   Stewardship Emphasis 0.00 0.00 0.00 0.00 100.00
   Music License 0.00 0.00 0.00 675.00 1,050.00
TOTAL 869.89 180.00 6,250.65 3,941.03 7,208.97
EDUCATION/YOUTH & FAMILY
     Youth & Family Ministry 0.00 0.00 300.89 0.00 600.00
     Sunday School 0.00 0.00 241.13 0.00 600.00
     Vacation Bible School 0.00 0.00 0.00 0.00 700.00
     Conference & Retreats 0.00 0.00 265.00 0.00 2,000.00
     Confirmation 0.00 0.00 1,184.78 202.68 997.32
New Member Supplies 0.00 0.00 0.00 0.00 300.00
TOTAL 0.00 0.00 1,991.80 202.68 5,197.32
ADMINISTRATION
     Office Supplies 65.78 0.00 1,048.48 1,018.03 1,981.97
     Postage 47.25 0.00 384.28 149.30 650.70
     Banking, Filing, Membership Fees 5.40 50.40 429.18 433.10 -108.10
     Copier 26.57 269.67 2,416.46 2,564.89 -64.89
     Computer Licenses 0.00 0.00 0.00 375.46 -175.46
Software Upgrades & Maintenance 0.00 0.00 0.00 0.00 1,000.00
     Payroll Processing Fee 8.70 0.00 171.65 0.00 0.00
     Subscription 0.00 5.01 260.85 126.21 373.79
TOTAL 153.70 325.08 4,710.90 4,666.99 3,658.01
PROPERTY
     Utilities 2,451.78 2,164.91 16,827.70 14,432.86 10,567.14
     Custodial Supplies 56.99 0.00 245.82 166.73 1,833.27
     Building Equipment & Repairs 0.00 0.00 2,978.01 1,362.62 13,637.38
     Lawn Maintenance 500.00 500.00 4,500.00 4,000.00 2,000.00
     Building & Grounds 100.00 0.00 1,229.45 1,888.47 6,111.53
     IT – Infrastructure 0.00 0.00 0.00 0.00 0.00
     Insurance 0.00 0.00 6,221.87 6,625.82 874.18
     County Taxes (Fire & Other) 0.00 0.00 0.00 0.00 1,500.00
   Playground Refurbishment 0.00 0.00 71.20 0.00 4,000.00
     Defibrillator Maintenance 0.00 0.00 0.00 0.00 200.00
     Monthly Mortgage 14.00 0.00 24,505.97 21,743.64 11,256.36
     Memorial Garden 0.00 0.00 0.00 0.00 1,000.00
TOTAL 3,122.77 2,664.91 56,580.02 50,220.14 52,979.86
PERSONNEL
STAFF
     Organist 150.00 0.00 4,650.00 2,250.00 850.00
     Secretary 1,457.30 0.00 12,387.06 8,034.33 11,985.67
     Bookeeper (contract) 234.00 252.00 2,256.00 2,334.00 1,666.00
     Custodian 830.76 830.76 8,307.50 7,892.34 3,447.66
     Choir Director (Music Director) 0.00 1,200.00 1,947.00 8,625.00 6,375.00
     Supply Pastor (Associate Pastor) 75.00 0.00 905.00 750.00 2,250.00
     Coordinator 0.00 1,200.00 4,800.00 20,390.00
     Supply Organist 225.00 0.00 375.00 0.00 0.00
     Workman’s Compensation 0.00 0.00 646.93 181.39 818.61
     Taxes – Employer Contribution 510.09 307.18 3,221.36 2,072.84 0.00
TOTAL 3,482.15 3,789.94 34,695.85 36,939.90 47,782.94
PASTOR’S SALARY AND BENEFITS
     Salary 2,446.16 2,752.00 24,461.50 25,990.72 5,809.28
     Housing Allowance 1,923.08 1,923.08 19,230.80 19,230.80 5,769.20
     Pension/Insurance 1,136.27 1,122.31 10,440.46 10,145.14 7,854.86
     Car Allowance 23.82 410.39 398.03 755.02 744.98
     Cell Phone 50.00 50.00 450.00 450.00 150.00
     Professional Allow $50/mo cumulative 0.00 50.00 736.83 300.00 578.26
   Synod Assembly/Conf of Ministry 0.00 0.00 186.14 0.00 1,200.00
TOTAL 5,579.33 6,307.78 55,903.76 56,871.68 22,106.58
CONTINGENCY 0.00 0.00 0.00 0.00 0.00
TOTAL OPERATING EXPENSES 14,207.84 17,667.71 169,207.98 161,842.42 143,133.68
* Income is based on historically collected contributions
     Variations are due to time of tithing receipts
** Monthly budgeted expenses are based on 1/12th of annual budgeted amount

 

DESIGNATED SUMMARY SHEET FOR ALL ACCOUNTS
September 2014
August Income Pass-Thru Expenses Balance
General Fund 14,665.11 23,526.99 1,742.99 31,187.71 5,261.40
Building Fund 32,333.99 1,251.00 5,442.66 28,142.33
Designated Funds 51,532.56 491.99 1,865.16 50,159.39
Carry Forward Balance Payment Balance as of Sept 2014
Mortgage 448,428.93 0.00 442,255.07
Designated Funds Carry Forward Income Expenses Balance
Africa Dresses Project 197.49 197.49
Choice (Thrivent) 1,033.80 1,033.80
Confirmation Awards 0.00 0.00
Easter Lillies -176.75 -176.75
Faith Neighborhood Center 420.00 100.00 420.00 100.00
Faith Neigh Building Fund 3,100.00 10,000.00 13,100.00 0.00
Good Shepherd Fund 3,944.35 3,944.35
IT Equipment/Software 100.00 100.00
Ladies Evening Circle 872.19 872.19
Major Building Repairs 28,750.00 500.00 28,250.00
Me Doll 574.36 574.36
Memorial Fund 3,980.94 3,980.94
Missions 300.00 300.00
Music 436.00 315.00 751.00
New Pastor Call Fund 11,565.91 11,565.91
Partitions 10.00 10.00
Scholarship Holding Fund 120.00 120.00
Staff Gifts 0.00 0.00
Souper Bowl 0.00 0.00
Vacation Bible School 571.68 571.68
Virginia Circle 2,226.94 231.27 1,995.67
Youth Group 1,677.07 176.99 1,133.89 720.17

 

Scholarship Fund   $25,000 Investment Fund   $50,000 $50,000
Raymond James Cost Basis Change Value Cost Basis Change Value
Freedom Account ( 49843198)
Transferred into Edward Jones   Initial Investment of $75,000
Funds
Money Market $631.55 -88.56 $542.99 $1,667.49 22.00 $1,689.49
Champlain Mid Cap (CIPMX) $1,456.94 108.11 $1,565.05 $3,389.83 194.17 $3,584.00
American Mutual Fd (AMRFX) $2,099.36 272.54 $2,371.90 $4,877.16 624.10 $5,501.26
Artisan Intl (ARTIX) $1,278.02 139.35 $1,417.37 $2,978.95 322.07 $3,301.02
Dodge & Cox Inc Fd (DODIX) $1,682.18 64.48 $1,746.66 $3,939.24 1005.63 $4,944.87
Europacific Gr Fd (AEGFX) $1,918.27 181.37 $2,099.64 $4,494.23 521.47 $5,015.70
John Hancock Dis ValMid (JVMAX) $1,396.44 155.79 $1,552.23 $3,298.74 368.01 $3,666.75
JPMorgan US Large Cap (JLPSX) $2,672.82 347.94 $3,020.76 $6,185.61 630.10 $6,815.71
JP Morgan Core Bond (PGBOX) $1,725.68 27.45 $1,753.13 $4,028.45 64.97 $4,093.42
Clearbridge Equitye (SOPAX) $1,578.31 241.83 $1,820.14 $3,679.96 559.47 $4,239.43
Loomis Sayles Gr Fd (LSGRX) $1,994.75 411.31 $2,406.06 $4,653.98 853.43 $5,507.41
MFS Research Fund (MFRFX) $2,589.39 376.25 $2,965.64 $6,008.06 772.98 $6,781.04
Neuberger Berman Hi Inc (NHIAX) $1,716.26 27.47 $1,743.73 $4,006.76 106.33 $4,113.09
PIMCO Unconstrained Bd Fd (PUCPX) $1,380.48 41.18 $1,421.66 $3,237.20 78.28 $3,315.48
PIMCO Total Return (PTTPX) $1,711.97 -319.88 $1,392.09 $4,006.35 -738.73 $3,267.62
Trowe Price Sm Cap (PASVX) $1,845.61 138.39 $1,984.00 $4,251.93 -508.77 $3,743.16
Templeton Global Bd (TGBAX) $1,398.60 54.99 $1,453.59 $3,181.59 124.85 $3,306.44
Virtus Emerg Mkt Opp (HIEMX) $1,003.61 412.76 $1,416.37 $2,342.80 1043.90 $3,386.70
Wells Fargo Adv Intl (WFVDX) $1,258.30 138.41 $1,396.71 $2,940.42 408.69 $3,349.11
AQR Div Arbit Fd (ADANX) $1,755.25 -28.75 $1,726.50 $4,127.02 -80.86 $4,046.16
Total $33,093.79 $2,702.43 $35,796.22 $77,295.77 $6,372.09 $83,667.86

August 2014 – Financial Report

               2014 Budgeted Expenses
August-14
August August YTD YTD YTD
ITEM 2013 Historical Actual Income 2013 Historical 2014 Income 2014 Balance
INCOME *
GENERAL FUND 19,554.96 23,663.00 150,965.30 127,678.70
BUILDING FUND 11,879.00 3,420.00 38,749.00 27,334.00
DESIGNATED FUND 5,819.75 554.00 15,338.75 10,870.00
FAITH NEIGHBORHOOD CENTER 1,000.00 3,520.00 5,348.98 9,897.19
ALTAR FLOWERS 90.00 60.00 1,085.00 795.00
TOTAL 38,343.71 31,217.00 211,487.03 176,574.89
EXPENSES ** 2013 Expenses August Expenses 2013 YTD Expenses 2014 YTD Expenses 2014 YTD Balance
SERVICE MINISTRIES
     Synod Mission Share 1,000.00 0.00 8,075.00 4,600.00 8,600.00
TOTAL 1,000.00 0.00 8,075.00 4,600.00 8,600.00
WORSHIP & MUSIC
     Supplies 0.00 61.50 1,455.18 558.53 891.47
     Florist 0.00 120.00 1,307.00 780.00 -280.00
     Choir Music 30.00 0.00 414.36 0.00 1,500.00
     Instruments (Piano Tuning) 0.00 0.00 0.00 0.00 550.00
     Special Worship (Christian Seder) 0.00 0.00 239.97 0.00 0.00
     Fellowship 225.00 141.53 641.83 706.50 293.50
     Publicity 12.00 0.00 1,547.42 991.00 5,000.00
   Stewardship Emphasis 0.00 0.00 0.00 0.00 100.00
   Music License 0.00 0.00 0.00 675.00 1,050.00
TOTAL 267.00 181.50 5,605.76 3,711.03 7,438.97
EDUCATION/YOUTH & FAMILY
     Youth & Family Ministry 0.00 0.00 300.89 0.00 600.00
     Sunday School 0.00 0.00 241.13 0.00 600.00
     Vacation Bible School 0.00 0.00 0.00 0.00 700.00
     Conference & Retreats 0.00 0.00 265.00 0.00 2,000.00
     Confirmation 0.00 0.00 1,184.78 202.68 997.32
New Member Supplies 0.00 0.00 0.00 0.00 300.00
TOTAL 0.00 0.00 1,991.80 202.68 5,197.32
ADMINISTRATION
     Office Supplies 123.00 0.00 982.70 1,018.03 1,981.97
     Postage 10.00 50.30 337.03 149.30 650.70
     Banking, Filing, Membership Fees 15.80 37.95 423.78 382.70 -57.70
     Copier 420.46 293.92 2,389.89 2,295.22 204.78
     Computer Licenses 0.00 0.00 0.00 375.46 -175.46
Software Upgrades & Maintenance 0.00 0.00 0.00 0.00 1,000.00
     Payroll Processing Fee 13.05 0.00 162.95 0.00 0.00
     Subscription 0.00 0.00 260.85 121.20 378.80
TOTAL 582.31 382.17 4,557.20 4,341.91 3,983.09
PROPERTY
     Utilities 2,299.53 2,086.45 14,375.92 12,267.95 12,732.05
     Custodial Supplies 0.00 32.21 188.83 166.73 1,833.27
     Building Equipment & Repairs 60.00 150.00 2,918.01 1,362.62 13,637.38
     Lawn Maintenance 500.00 1,000.00 4,000.00 3,500.00 2,500.00
     Building & Grounds 0.00 100.02 1,129.45 1,888.47 6,111.53
     IT – Infrastructure 0.00 0.00 0.00 0.00 0.00
     Insurance 2,006.45 2,165.57 6,221.87 6,625.82 874.18
     County Taxes (Fire & Other) 0.00 0.00 0.00 0.00 1,500.00
   Playground Refurbishment 0.00 0.00 71.20 0.00 4,000.00
     Defibrillator Maintenance 0.00 0.00 0.00 0.00 200.00
     Monthly Mortgage 5,442.66 5,442.66 24,491.97 21,743.64 11,256.36
     Memorial Garden 0.00 0.00 0.00 0.00 1,000.00
TOTAL 10,308.64 10,976.91 53,397.25 47,555.23 55,644.77
PERSONNEL
STAFF
     Organist 450.00 0.00 4,050.00 2,250.00 850.00
     Secretary 1,752.60 0.00 11,006.46 8,034.33 11,985.67
     Bookeeper (contract) 216.00 246.00 2,022.00 2,082.00 1,918.00
     Custodian 830.76 830.88 7,476.84 7,061.58 4,278.42
     Choir Director (Music Director) 300.00 1,200.00 1,947.00 7,425.00 7,575.00
     Supply Pastor (Associate Pastor) 340.00 0.00 830.00 750.00 2,250.00
     Coordinator 0.00 1,200.00 0.00 3,600.00 21,590.00
     Supply Organist 0.00 0.00 150.00 0.00 0.00
     Workman’s Compensation 0.00 0.00 646.93 181.39 818.61
     Taxes – Employer Contribution 341.34 247.15 2,711.27 1,765.66 0.00
TOTAL 4,230.70 3,724.03 30,840.50 33,149.96 51,265.70
PASTOR’S SALARY AND BENEFITS
     Salary 3,669.24 4,128.00 22,015.44 23,238.72 8,561.28
     Housing Allowance 2,884.62 2,884.62 17,307.72 17,307.72 7,692.28
     Pension/Insurance 1,136.27 1,122.31 9,304.19 9,022.83 8,977.17
     Car Allowance 48.14 0.00 377.71 344.63 1,155.37
     Cell Phone 50.00 50.00 400.00 400.00 200.00
     Professional Allow $50/mo cumulative 0.00 0.00 736.83 250.00 578.26
   Synod Assembly/Conf of Ministry 0.00 0.00 186.14 0.00 1,200.00
TOTAL 7,788.27 8,184.93 50,328.03 50,563.90 28,364.36
CONTINGENCY 0.00 0.00 0.00 0.00 0.00
TOTAL OPERATING EXPENSES 24,176.92 23,449.54 154,795.54 144,124.71 160,494.21
* Income is based on historically collected contributions
     Variations are due to time of tithing receipts
** Monthly budgeted expenses are based on 1/12th of annual budgeted amount
DESIGNATED SUMMARY SHEET FOR ALL ACCOUNTS
August 2014
July Income Pass-Thru Expenses Balance
General Fund 10,871.65 31,217.00 3,974.00 23,449.54 14,665.11
Building Fund 28,913.99 3,420.00 0.00 32,333.99
Designated Funds 50,978.56 554.00 2,956.65 48,575.91
Carry Forward Balance Payment Balance as of August 2014
Mortgage 448,428.93 5,442.66 442,255.07
Designated Funds Carry Forward Income Expenses Balance
Africa Dresses Project 197.49 197.49
Choice (Thrivent) 2,555.66 46.00 1,567.86 1,033.80
Confirmation Awards 0.00 0.00
Easter Lillies -176.75 -176.75
Faith Neighborhood Center 20.00 420.00 20.00 420.00
Faith Neigh Building Fund 100.00 3,100.00 100.00 3,100.00
Good Shepherd Fund 4,557.00 612.65 4,557.00
IT Equipment/Software 100.00 100.00
Ladies Evening Circle 872.19 872.19
Major Building Repairs 28,750.00 28,750.00
Me Doll 574.36 574.36
Memorial Fund 3,821.94 159.00 3,980.94
Missions 300.00 319.00 319.00 300.00
Music 406.00 30.00 436.00
New Pastor Call Fund 11,565.91 11,565.91
Partitions 10.00 10.00
Scholarship Holding Fund 120.00 120.00
Staff Gifts 0.00 0.00
Souper Bowl 0.00 0.00
Vacation Bible School 912.15 340.47 571.68
Virginia Circle 2,344.47 117.53 2,226.94
Youth Group 1,677.07 1,677.07
Scholarship Fund   $25,000 Investment Fund   $50,000 $50,000
Raymond James Cost Basis Change Value Cost Basis Change Value
Freedom Account ( 49843198)
Transferred into Edward Jones   Initial Investment of $75,000
Funds
Money Market $631.55 -128.68 $502.87 $1,667.49 -187.04 $1,480.45
Champlain Mid Cap (CIPMX) $1,456.94 50.52 $1,507.46 $3,389.83 129.74 $3,519.57
American Mutual Fd (AMRFX) $2,099.36 191.55 $2,290.91 $4,877.16 436.23 $5,313.39
Artisan Intl (ARTIX) $1,278.02 123.31 $1,401.33 $2,978.95 284.70 $3,263.65
Dodge & Cox Inc Fd (DODIX) $1,682.18 49.49 $1,731.67 $3,939.24 121.59 $4,060.83
Europacific Gr Fd (AEGFX) $1,918.27 167.46 $2,085.73 $4,494.23 368.03 $4,862.26
John Hancock Dis ValMid (JVMAX) $1,396.44 97.75 $1,494.19 $3,298.74 230.90 $3,529.64
JPMorgan US Large Cap (JLPSX) $2,672.82 233.28 $2,906.10 $6,185.61 552.43 $6,738.04
JP Morgan Core Bond (PGBOX) $1,725.68 10.33 $1,736.01 $4,028.45 24.99 $4,053.44
Clearbridge Equitye (SOPAX) $1,578.31 177.92 $1,756.23 $3,679.96 410.60 $4,090.56
Loomis Sayles Gr Fd (LSGRX) $1,994.75 318.59 $2,313.34 $4,653.98 740.73 $5,394.71
MFS Research Fund (MFRFX) $2,589.39 265.63 $2,855.02 $6,008.06 604.27 $6,612.33
Neuberger Berman Hi Inc (NHIAX) $1,716.26 -5.41 $1,710.85 $4,006.76 -2.21 $4,004.55
PIMCO Unconstrained Bd Fd (PUCPX) $1,380.48 0.92 $1,381.40 $3,237.20 5.33 $3,242.53
PIMCO Total Return (PTTPX) $1,711.97 15.55 $1,727.52 $4,006.35 47.45 $4,053.80
Trowe Price Sm Cap (PASVX) $1,845.61 77.99 $1,923.60 $4,251.93 172.06 $4,423.99
Templeton Global Bd (TGBAX) $1,398.60 41.66 $1,440.26 $3,181.59 94.52 $3,276.11
Virtus Emerg Mkt Opp (HIEMX) $1,003.61 83.63 $1,087.24 $2,342.80 206.55 $2,549.35
Wells Fargo Adv Intl (WFVDX) $1,258.30 128.63 $1,386.93 $2,940.42 293.62 $3,234.04
AQR Div Arbit Fd (ADANX) $1,755.25 -22.44 $1,732.81 $4,127.02 -66.07 $4,060.95
Total $33,093.79 $1,877.68 $34,971.47 $77,295.77 $4,468.42 $81,764.19

July 2014 – Financial Report

               2014 Budgeted Expenses
July July YTD YTD YTD
ITEM 2013 Historical Actual Income 2013 Historical 2014 Income 2014 Balance
INCOME *
GENERAL FUND 9,141.68 11,867.00 131,410.30 84,661.47
BUILDING FUND 1,484.00 1,443.00 26,870.00 22,471.00
DESIGNATED FUND 1,625.00 1,387.00 10,208.00 10,635.00
FAITH NEIGHBORHOOD CENTER 0.00 120.00 4,348.98 6,259.19
ALTAR FLOWERS 150.00 180.00 995.00 555.00
TOTAL 12,400.68 14,997.00 173,832.28 124,581.66
EXPENSES ** 2013 Expenses July Expenses 2013 YTD Expenses 2014 YTD Expenses 2014 YTD Balance
SERVICE MINISTRIES
     Synod Mission Share 1,000.00 200.00 7,075.00 4,600.00 8,600.00
TOTAL 1,000.00 200.00 7,075.00 4,600.00 8,600.00
WORSHIP & MUSIC
     Supplies 0.00 0.00 1,393.68 497.03 952.97
     Florist 0.00 120.00 1,157.00 780.00 -280.00
     Choir Music 30.00 0.00 414.36 0.00 1,500.00
     Instruments (Piano Tuning) 0.00 0.00 0.00 0.00 550.00
     Special Worship (Christian Seder) 0.00 0.00 239.97 0.00 0.00
     Fellowship 0.00 178.77 334.37 564.97 435.03
     Publicity 92.74 0.00 1,535.42 991.00 5,000.00
   Stewardship Emphasis 0.00 0.00 0.00 0.00 100.00
   Music License 0.00 0.00 0.00 675.00 1,050.00
TOTAL 122.74 120.00 5,074.80 3,508.00 7,642.00
EDUCATION/YOUTH & FAMILY
     Youth & Family Ministry 0.00 0.00 300.89 0.00 600.00
     Sunday School 0.00 0.00 241.13 0.00 600.00
     Vacation Bible School 0.00 0.00 0.00 0.00 700.00
     Conference & Retreats 0.00 0.00 265.00 0.00 2,000.00
     Confirmation 0.00 0.00 1,184.78 202.68 997.32
New Member Supplies 0.00 0.00 0.00 0.00 300.00
TOTAL 0.00 0.00 1,991.80 202.68 5,197.32
ADMINISTRATION
     Office Supplies 0.00 114.00 859.70 1,018.03 1,981.97
     Postage 20.49 0.00 327.03 99.00 701.00
     Banking, Filing, Membership Fees 53.00 87.85 407.98 344.75 -19.75
     Copier 332.36 224.30 1,969.43 2,001.30 498.70
     Computer Licenses 0.00 0.00 0.00 375.46 -175.46
Software Upgrades & Maintenance 0.00 0.00 0.00 0.00 1,000.00
     Payroll Processing Fee 12.75 0.00 424.84 0.00 0.00
     Subscription 0.00 0.00 260.85 121.20 378.80
TOTAL 418.60 426.15 4,249.83 3,959.74 4,365.26
PROPERTY
     Utilities 1,973.26 1,988.23 12,076.39 10,181.50 14,818.50
     Custodial Supplies 0.00 0.00 188.83 134.52 1,865.48
     Building Equipment & Repairs 0.00 0.00 2,918.01 1,212.62 13,787.38
     Lawn Maintenance 500.00 0.00 3,500.00 2,500.00 3,500.00
     Building & Grounds 195.00 0.00 1,129.45 1,788.45 6,211.55
     IT – Infrastructure 0.00 0.00 0.00 0.00 0.00
     Insurance 0.00 0.00 4,215.42 4,460.25 3,039.75
     County Taxes (Fire & Other) 0.00 0.00 0.00 0.00 1,500.00
   Playground Refurbishment 0.00 0.00 71.20 0.00 4,000.00
     Defibrillator Maintenance 0.00 0.00 0.00 0.00 200.00
     Monthly Mortgage 2,721.33 2,721.33 13,648.65 16,300.98 16,699.02
     Memorial Garden 0.00 0.00 0.00 0.00 1,000.00
TOTAL 5,389.59 4,709.56 37,747.95 36,578.32 66,621.68
PERSONNEL
STAFF
     Organist 150.00 0.00 4,050.00 2,250.00 850.00
     Secretary 1,185.02 0.00 10,864.56 8,034.33 11,985.67
     Bookeeper (contract) 228.00 246.00 1,806.00 1,836.00 2,164.00
     Custodian 830.76 830.76 6,230.70 6,230.70 5,109.30
     Choir Director (Music Director) 300.00 1,200.00 1,647.00 6,225.00 8,775.00
     Supply Pastor (Associate Pastor) 340.00 0.00 830.00 750.00 2,250.00
     Coordinator 0.00 1,200.00 0.00 2,400.00 22,790.00
     Supply Organist 0.00 0.00 0.00 0.00 0.00
     Workman’s Compensation 0.00 0.00 646.93 181.39 818.61
     Taxes – Employer Contribution 356.31 247.15 2,369.93 1,216.00 0.00
TOTAL 3,390.09 3,723.91 28,445.12 29,123.42 54,742.58
PASTOR’S SALARY AND BENEFITS
     Salary 2,446.16 2,752.00 18,346.20 18,957.80 12,842.20
     Housing Allowance 1,923.08 1,923.08 14,423.10 14,423.10 10,576.90
     Pension/Insurance 0.00 1,122.31 5,625.32 7,900.52 10,099.48
     Car Allowance 0.00 0.00 326.07 344.63 1,155.37
     Cell Phone 50.00 50.00 350.00 350.00 250.00
     Professional Allow $50/mo cumulative 0.00 0.00 736.83 250.00 528.26
   Synod Assembly/Conf of Ministry 0.00 0.00 186.14 0.00 1,200.00
TOTAL 4,419.24 5,847.39 39,993.66 42,226.05 36,652.21
CONTINGENCY 0.00 0.00 0.00 0.00 0.00
TOTAL OPERATING EXPENSES 14,740.26 15,027.01 124,578.16 120,198.21 183,821.05
* Income is based on historically collected contributions
     Variations are due to time of tithing receipts
** Monthly budgeted expenses are based on 1/12th of annual budgeted amount

 

 

DESIGNATED SUMMARY SHEET FOR ALL ACCOUNTS
July 2014
June Income Pass-Thru Expenses Balance
General Fund -11,298.02 14,997.00 2,830.00 15,027.01 -14,158.03
Building Fund 27,470.99 1,443.00 0.00 28,913.99
Designated Funds 51,468.57 1,387.00 0.00 52,855.57
Reserved Fund 15,000.00 0.00 0.00 15,000.00
Carry Forward Balance Payment Fees Balance as of July 2014
Mortgage 448,428.93 2,721.33 443,498.07
Designated Funds Carry Forward Income Expenses Balance
Africa Dresses Project 197.49 197.49
Choice (Thrivent) 2,475.66 80.00 2,555.66
Confirmation Awards 0.00 0.00
Easter Lillies -176.75 -176.75
Faith Neighborhood Center 50.00 20.00 50.00 20.00
Faith Neigh Building Fund 1,120.00 100.00 1,120.00 100.00
Good Shepherd Fund 4,557.00 4,557.00
IT Equipment/Software 100.00 100.00
Ladies Evening Circle 872.19 872.19
Major Building Repairs 28,750.00 28,750.00
Me Doll 574.36 574.36
Memorial Fund 3,586.94 235.00 3,821.94
Missions 300.00 300.00
Music 379.00 27.00 406.00
New Pastor Call Fund 11,565.91 11,565.91
Partitions 10.00 10.00
Scholarship Holding Fund 120.00 120.00
Staff Gifts 0.00 0.00
Souper Bowl 0.00 0.00
Vacation Bible School -132.85 1,045.00 912.15
Virginia Circle 2,344.47 2,344.47
Youth Group 1,677.07 1,677.07

 

Scholarship Fund   $25,000 Investment Fund   $50,000 $50,000
Raymond James Cost Basis Change Value Cost Basis Change Value
Freedom Account ( 49843198)
Transferred into Edward Jones   Initial Investment of $75,000
Funds
Money Market $631.55 -43.06 $588.49 $1,667.49 8.12 $1,675.61
Champlain Mid Cap (CIPMX) $1,456.94 96.99 $1,553.93 $3,389.83 238.25 $3,628.08
American Mutual Fd (AMRFX) $2,099.36 240.02 $2,339.38 $4,877.16 548.66 $5,425.82
Artisan Intl (ARTIX) $1,278.02 167.32 $1,445.34 $2,978.95 387.19 $3,366.14
Dodge & Cox Inc Fd (DODIX) $1,682.18 53.24 $1,735.42 $3,939.24 130.38 $4,069.62
Europacific Gr Fd (AEGFX) $1,918.27 211.32 $2,129.59 $4,494.23 470.27 $4,964.50
John Hancock Dis ValMid (JVMAX) $1,396.44 127.17 $1,523.61 $3,298.74 300.40 $3,599.14
JPMorgan US Large Cap (JLPSX) $2,672.82 266.89 $2,939.71 $6,185.61 630.35 $6,815.96
JP Morgan Core Bond (PGBOX) $1,725.68 12.42 $1,738.10 $4,028.45 29.87 $4,058.32
Clearbridge Equitye (SOPAX) $1,578.31 208.48 $1,786.79 $3,679.96 481.80 $4,161.76
Loomis Sayles Gr Fd (LSGRX) $1,994.75 366.14 $2,360.89 $4,653.98 851.62 $5,505.60
MFS Research Fund (MFRFX) $2,589.39 313.04 $2,902.43 $6,008.06 714.07 $6,722.13
Neuberger Berman Hi Inc (NHIAX) $1,716.26 25.79 $1,742.05 $4,006.76 70.82 $4,077.58
PIMCO Unconstrained Bd Fd (PUCPX) $1,380.48 6.76 $1,387.24 $3,237.20 19.03 $3,256.23
PIMCO Total Return (PTTPX) $1,711.97 25.14 $1,737.11 $4,006.35 69.93 $4,076.28
Trowe Price Sm Cap (PASVX) $1,845.61 201.99 $2,047.60 $4,251.93 457.24 $4,709.17
Templeton Global Bd (TGBAX) $1,398.60 42.43 $1,441.03 $3,181.59 96.26 $3,277.85
Virtus Emerg Mkt Opp (HIEMX) $1,003.61 70.17 $1,073.78 $2,342.80 174.98 $2,517.78
Wells Fargo Adv Intl (WFVDX) $1,258.30 157.62 $1,415.92 $2,940.42 361.21 $3,301.63
AQR Div Arbit Fd (ADANX) $1,755.25 -20.86 $1,734.39 $4,127.02 -62.37 $4,064.65
Total $33,093.79 $2,529.01 $35,622.80 $77,295.77 $5,978.08 $83,273.85

 

 

 

 

 

 

COUNCIL MEETING MINUTES – JULY 2014

 COUNCIL MEETING MINUTES

Thursday, July 10, 2014

Shepherd of the Hills Lutheran Church

Governing Council

 

Members Present: Debbie Kiely, Judy Lojko, Carol Rosum, Pastor Nancy Vogel and Michelle Candage

 Excused Absence: Diane Bursey, Pat Quelhorst

 Debbie Kiely, President, opened the Meeting at 7:49pm

 Carol Rosum read the devotion entitled “God’s Leaders are Restored”.

 The June 2014 meeting minutes were reviewed as amended. It was moved that the minutes be approved by Judy Lojko and seconded by Pastor Nancy Vogel. The motion was unanimously approved.

 

Treasurer’s Report – The treasurer’s report was postponed until next month.

 

Pastor’s Report – Action Items

 Pastor Nancy reported that Sara Holton will research the options for a new membership database.

 Pastor Nancy will establish a meeting with President Debbie Kiely, Connie Schmucker and herself for review of the checklist and requirements for the call process.

 A motion was made to approve the Pastors report by Judy Lojko and seconded by Michelle Candage. The motion was unanimously approved.

 

OLD BUSINESS

 

Scholarship Fund: Diane Bursey will request Karissa Bursey to develop a communication for the newsletter to let the congregation know that this fund is available for donations as there are several upcoming potential high school age recipients.

 Church Vision Retreat: Council members were given the book “Living Lutheran” to read prior to the next meeting. Debbie will discuss congregational retreat agenda items with potential guest facilitators.

 Transition Check List and Process to a Call Committee: Pastor Nancy stated that the transitional check list is near completion. She met with Connie Schmucker who is the assistant to the bishop for leadership development and candidacy to discuss the call committee process timeline. To complete the transition check list in a more timely manner, a special council meeting will take place on Sunday, 8/10/14 at Bob Evans Restaurant from 2-5 p.m.

 Congregational Disaster Response Plan: Pastor Nancy reports that document drafts are finalized and ready for council review. It will be sent to the Property liaison for review and then Pastor Nancy will provide for website upload.

 Safety Policy-Permission Slips: The policy was approved in April 2014 and the forms were approved as edited in the June 2014 council meeting.

 Ministry and Leadership Development Structure 2014: Pastor Nancy reviewed the updated Congregational/Council Structure Diagram with council members. Council members will think of ways to connect several constitutional tasks to the existing structure.

 New Business

 

Rock the Universe: To be discussed in the next council meeting.

 Appointment of Carol Rosum to Council: A motion was made by Judy Lojko to appoint Carol Rosum to serve on council as the Christian Formation liaison. The motion was seconded by Michelle Candage and unanimously approved.

 Pledge Cards: A motion was made by Carol Rosum to resume the pledge card process for congregation members to complete privately and be returned to them unopened the following year. The motion was seconded by Judy Lojko and unanimously approved. Pastor Nancy and Sara Holton will coordinate the process in Fall 2014.

 Paid Time Off Policy: The current PTO policy will be reviewed by Debbie Kiely and potential revisions provided to council for discussion in the next meeting.

 Worship and Praise Service: The contemporary theme for the service scheduled for Wednesday, August 6, 2014 is “I Want My Life to Make a Difference”. It will be repeated on September 7, 2014 at 10:15 at both services. Pastor Nancy Vogel discussed the plan to schedule contemporary services on the first Sunday of each month for 5 months beginning on October 2014. A motion was made by Carol Rosum to move forward with the contemporary service schedule above and it was seconded by Judy Lojko.

 Discussion concerning better facilities for the Quiet Room and potential staffed nursery were discussed. The changing table in the Quiet room was noted as falling apart. If we are going to encourage younger families to attend service, we will need to better attend to their needs. Pastor Nancy will take concerns to the W&M team to address. For the current scheduled services, the Quiet room will be cleaned up, furniture checked for safety, and broken toys removed. No staffing at this time.

 Pastor Nancy asked council to support W&M as they move forward with this vision for a more contemporary service to reach more people, young and old alike.

 

Council Liaison Reports

 

Pastor – report received – action items

Christian Formation – no liaison – report submitted by Pastor Nancy

Worship & Music – no meeting/no action items submitted by Pastor Nancy

Small Groups – Diane Bursey – report submitted by Pastor Nancy; no action items

Property – Michelle Candage – report received – no action items

Finance – no liason – report received – no action items

Treasurer – Pat Quellhorst – no report received

 

Adjournment – Motion by Judy Lojko and seconded by Carol Rossum. The meeting was adjourned at 9:50pm.

 Closing Prayer – Pastor Nancy Vogel closed the meeting with a story by Greg Braden “God is always reaching toward you”, followed by a prayer.

 The next meeting is Thursday, August 14, 2014 at 7:00pm.

 

Respectfully Submitted,

Michelle Candage, Council Secretary

COUNCIL MEETING MINUTES – JUNE 2014

 

COUNCIL MEETING MINUTES

Thursday, June 19, 2014

Shepherd of the Hills Lutheran Church

Governing Council

 

Members Present: Debbie Kiely, Diane Bursey, Pat Quellhorst, Judy Lojko, Pastor Nancy Vogel and Michelle Candage

Debbie Kiely, President, opened the Meeting at 7:05pm

Nanci Etienne resigned from council effective immediately. Pastor Nancy will forward the email received as written documentation for the resignation.

Pastor Nancy Vogel led the devotion and prayer with a reading entitled “God’s Leaders are Equipped.”

The May 2014 meeting minutes were reviewed with no corrections. It was moved that the minutes be approved by Diane Bursey and seconded by Judy Lojko. The motion was unanimously approved.

 

Treasurer’s Report – Pat Quelhorst presented the May 2014 financials.

When conducting the annual insurance review, it was found that that our insurance had increased about $1000. Several deductibles were increased to bring the overall increase down to about $500. Wachovia was listed on the policy as the payee for the insurance policy on the church. The documents have been sent to the appropriate party for signature.

Diane Bursey moved to accept the Treasurer’s report and it was seconded by Judy Lojko. The motion was unanimously approved.

 

Pastor’s Report – Action Items

Pastor Nancy reported that Worship and Music is unable to track an accurate amount of charges to their budget concerning flowers being ordered and reimbursed. The number debited seems higher than it should be. A reminder was being sent to those who ordered flowers. Pastor Nancy will check with Sara on what process is being used in the office to remind/acknowledge flowers ordered/paid.

A motion was made to approve the Pastors report by Diane Bursey and seconded by Pat Quelhorst. The motion was unanimously approved.

Guest: Mike Gallagher was present to discuss the Edward Jones account balances and indicated they were split from one account to two accounts to properly display the scholarship fund. He left the meeting following his presentation.

 

OLD BUSINESS

Scholarship Fund: Diane Bursey will request Karissa Bursey to develop a communication for the newsletter to let the congregation know that this fund is available for donations as there are several upcoming potential high school age recipients.

 Sara’s Days Off/Office Hours: The office staff hours were discussed with days off and work hours established. Debbie will contact Sara to discuss the PTO policy and her status of being a salaried vs. hourly employee. Pastor Nancy will take care of several personnel items including developing a form to report time off/approved for proper salary distribution.

 Revised Spending Plan: reviewed and approved.

Zion Lutheran Church Update: Pastor Nancy reported that Sara Holton took about 8 choir members to join with Zion’s choir on their anniversary weekend. The church was full and the service was festive.

Safety Policy-Permission Slips: Pastor Nancy submitted samples of the permission forms. With the edits suggested the safety policy is now completely finished and approved.

Congregational Disaster Response Plan: Pastor Nancy reports that this plan is almost ready for council review. It should be ready for the next council meeting.

 

New Business

 

Transition Check List and Process to a Call Committee with possible vision retreat:

Pastor Nancy reviewed the transition checklist and transition process from July 2013 until present. The congregation is on schedule to elect a call committee at the January 2015 congregational meeting. The Transition check list is almost complete.

Debbie Kiely proposes a visioning retreat for the congregation. After discussion, the council decided that late October early November would be a good date for this planning session (prior to call committee being established). Pastor Nancy will meet with the Bishop soon and confirm details for this retreat, and the call process. The retreat will be conducted by a synod representative possibly using Living Lutheran by Dave Daubert.

Due to the late hour Pastor Nancy suggested that the remaining items on New Business be tabled to the next meeting.

 

Council Liaison Reports

Pastor – report received – action items

Christian Formation – no liaison – report submitted by Pastor Nancy

Worship & Music – no meeting/no action items submitted by Pastor Nancy

Small Groups – Diane Bursey – report submitted by Pastor Nancy; no action items

Property – Michelle Candage – report received – action item

Finance – no liason – report received – no action items

Treasurer – Pat Quellhorst – report received –action items

 

Adjournment – Motion by Diane Bursey and seconded by Pat Quelhorst. The meeting was adjourned at 10:13pm.

 Closing Prayer – Pastor Nancy Vogel closed the meeting with a reading from the 23rd Psalm, a place of rest.

 The next meeting is Thursday, July 10, 2014 at 7:00pm.

 Respectfully Submitted,

Michelle Candage, Council Secretary

JUNE 2014 – FINANCIAL REPORT

2014 Budgeted Expenses
June 1 to June 30, 2014
    June June YTD YTD YTD
ITEM Annual Approved Budget Amounts 2013 Historical Actual Income 2013 Historical 2014 Income 2014 Balance
INCOME *
GENERAL FUND 13,195.25 15,734.70 122,268.65 84,661.47
BUILDING FUND 4,037.00 4,002.00 25,386.00 22,471.00
DESIGNATED FUND 2,525.00 235.00 8,023.00 10,635.00
FAITH NEIGHBORHOOD CENTER 560.00 1,170.00 4,348.98 6,259.19
ALTAR FLOWERS 65.00 210.00 845.00 555.00
TOTAL 20,382.25 21,351.70 160,871.63 124,581.66
EXPENSES ** June Expenses June Expenses 2013 YTD Expenses 2014 YTD Expenses 2014 YTD Balance
SERVICE MINISTRIES
     Synod Mission Share 13,200.00 1,000.00 2,100.00 6,075.00 4,400.00 8,800.00
TOTAL 13,200.00 1,000.00 2,100.00 6,075.00 4,400.00 8,800.00
WORSHIP & MUSIC
     Supplies 1,450.00 161.50 39.45 1,393.68 497.03 952.97
     Florist 500.00 290.00 150.00 1,157.00 660.00 -160.00
     Choir Music 1,500.00 99.95 0.00 414.36 0.00 1,500.00
     Instruments (Piano Tuning) 550.00 0.00 0.00 0.00 0.00 550.00
     Special Worship (Christian Seder) 0.00 239.97 0.00 239.97 0.00 0.00
     Fellowship 1,000.00 81.94 0.00 334.37 386.20 613.80
     Publicity 5,000.00 195.98 0.00 1,442.68 991.00 5,000.00
    Stewardship Emphasis 100.00 0.00 0.00 0.00 0.00 100.00
    Music License 1,050.00 0.00 0.00 0.00 675.00 1,050.00
TOTAL 11,150.00 1,069.34 189.45 4,982.06 3,209.23 7,940.77
EDUCATION/YOUTH & FAMILY
     Youth & Family Ministry 600.00 0.00 0.00 300.89 0.00 600.00
     Sunday School 600.00 0.00 0.00 241.13 0.00 600.00
     Vacation Bible School 700.00 0.00 0.00 0.00 0.00 700.00
     Conference & Retreats 2,000.00 0.00 0.00 265.00 0.00 2,000.00
     Confirmation 1,200.00 350.79 0.00 1,184.78 202.68 997.32
New Member Supplies 300.00 0.00 0.00 0.00 0.00 300.00
TOTAL 5,400.00 350.79 0.00 1,991.80 202.68 5,197.32
ADMINISTRATION
     Office Supplies 3,000.00 37.80 0.00 859.70 904.03 2,095.97
     Postage 800.00 0.00 0.00 306.54 99.00 701.00
     Banking, Filing, Membership Fees 325.00 53.30 52.45 354.98 256.90 68.10
     Copier 2,500.00 163.11 124.14 1,637.07 1,777.00 723.00
     Computer Licenses 200.00 0.00 0.00 0.00 375.46 -175.46
Software Upgrades & Maintenance 1,000.00 0.00 0.00 0.00 0.00 1,000.00
     Payroll Processing Fee 0.00 97.48 0.00 412.09 0.00 0.00
     Subscription 500.00 39.95 0.00 260.85 121.20 378.80
TOTAL 8,325.00 391.64 176.59 3,831.23 3,533.59 4,791.41
PROPERTY
     Utilities 25,000.00 1,802.46 499.17 10,103.13 8,193.27 16,806.73
     Custodial Supplies 2,000.00 87.24 0.00 188.83 134.52 1,865.48
     Building Equipment & Repairs 15,000.00 2,810.00 0.00 2,918.01 1,212.62 13,787.38
     Lawn Maintenance 6,000.00 500.00 500.00 3,000.00 2,500.00 3,500.00
     Building & Grounds 8,000.00 374.50 0.00 934.45 1,788.45 6,211.55
     IT – Infrastructure 0.00 0.00 0.00 0.00 0.00 0.00
     Insurance 7,500.00 2,132.93 2,390.56 4,215.42 4,460.25 3,039.75
     County Taxes (Fire & Other) 1,500.00 0.00 0.00 0.00 0.00 1,500.00
    Playground Refurbishment 4,000.00 71.20 0.00 71.20 0.00 4,000.00
     Defibrillator Maintenance 200.00 0.00 0.00 0.00 0.00 200.00
     Monthly Mortgage 33,000.00 0.00 0.00 13,648.65 13,579.65 19,420.35
     Memorial Garden 1,000.00 0.00 0.00 0.00 0.00 1,000.00
TOTAL 103,200.00 7,778.33 3,389.73 35,079.69 31,868.76 71,331.24
PERSONNEL
STAFF
     Organist 3,100.00 375.00 150.00 3,900.00 2,250.00 850.00
     Secretary 20,020.00 1,380.60 0.00 9,679.54 8,034.33 11,985.67
     Bookeeper (contract) 4,000.00 240.00 252.00 1,578.00 1,590.00 2,410.00
     Custodian 11,340.00 830.76 830.76 5,399.94 5,399.94 5,940.06
     Choir Director (Music Director) 15,000.00 900.00 1,200.00 1,347.00 5,025.00 9,975.00
     Supply Pastor (Associate Pastor) 3,000.00 0.00 150.00 490.00 750.00 2,250.00
     Coordinator 25,190.00 0.00 1,200.00 0.00 1,200.00 23,990.00
     Supply Organist 1,400.00 0.00 0.00 0.00 0.00 0.00
     Workman’s Compensation 1,000.00 0.00 9.14 646.93 181.39 818.61
     Taxes – Employer Contribution 160.00 368.02 169.17 2,013.62 968.85 0.00
TOTAL 84,210.00 4,094.38 3,961.07 25,055.03 25,399.51 58,219.34
PASTOR’S SALARY AND BENEFITS
     Salary 31,800.00 2,446.16 2,752.00 15,900.04 16,205.80 15,594.20
     Housing Allowance 25,000.00 1,923.08 1,923.08 12,500.02 12,500.02 12,499.98
     Pension/Insurance 18,000.00 0.00 1,122.31 5,625.32 6,778.21 11,221.79
     Car Allowance 1,500.00 0.00 0.00 326.07 344.63 1,155.37
     Cell Phone 600.00 50.00 50.00 300.00 300.00 300.00
     Professional Allow $50/mo cumulative 1,127.00 398.88 0.00 736.83 250.00 528.26
    Synod Assembly/Conf of Ministry 1,200.00 0.00 0.00 186.14 0.00 1,200.00
TOTAL 79,227.00 4,818.12 5,847.39 35,574.42 36,378.66 42,499.60
CONTINGENCY 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL OPERATING EXPENSES 304,712.00 19,502.60 15,664.23 112,589.23 104,992.43 198,779.68
 * Income is based on historically collected contributions
     Variations are due to time of tithing receipts
** Monthly budgeted expenses are based on 1/12th of annual budgeted amount

 

DESIGNATED SUMMARY SHEET FOR ALL ACCOUNTS
Jun-14
           
  May Income Pass-Thru Expenses Balance
General Fund -13,497.02 22,100.23 4,237.00 15,664.23 -11,298.02
Building Fund 23,468.99 4,002.00 27,470.99
Designated Funds 51,345.60 235.00 112.03 51,468.57
Reserved Fund 15,000.00 0.00 0.00 15,000.00
Carry Forward Balance Payment Fees Balance as of June 2014
Mortgage 448,428.93 0.00 430,879.93
Designated Funds Carry Forward Income Expenses Balance
Africa Dresses Project 197.49 197.49
Choice (Thrivent) 2,435.66 40.00 2,475.66
Confirmation Awards 0.00 0.00
Easter Lillies -176.75 -176.75
Faith Neighborhood Center 300.00 50.00 300.00 50.00
Faith Neigh Building Fund 1,200.00 1,120.00 1,200.00 1,120.00
Good Shepherd Fund 4,492.00 65.00 0.00 4,557.00
IT Equipment/Software 100.00 100.00
Ladies Evening Circle 872.19 872.19
Major Building Repairs 28,750.00 28,750.00
Me Doll 574.36 574.36
Memorial Fund 3,536.94 50.00 3,586.94
Missions 300.00 300.00
Music 354.00 25.00 379.00
New Pastor Call Fund 11,565.91 11,565.91
Partitions 10.00 10.00
Scholarship Holding Fund 120.00 120.00
Staff Gifts 0.00 0.00
Souper Bowl 0.00 0.00
Vacation Bible School -187.85 55.00 -132.85
Virginia Circle 2,456.50 112.03 2,344.47
Youth Group 1,677.07 1,677.07

 

 

RAYMOND JAMES
AS OF 6/30/14
Scholarship Fund   $25,000   Investment Fund   $50,000    
         
Freedom Account ( 49843198) Cost Basis Change Value Cost Basis Change Value
Transferred into Edward Jones  Initial Investment of $75,000
Funds
Money Market $631.55 0.00 $631.55 $1,667.49 0.00 $1,667.49
Champlain Mid Cap (CIPMX) $1,456.94 39.40 $1,496.34 $3,389.83 103.79 $3,493.62
American Mutual Fd (AMRFX) $2,099.36 204.29 $2,303.65 $4,877.16 465.82 $5,342.98
Artisan Intl (ARTIX) $1,278.02 132.02 $1,410.04 $2,978.95 304.99 $3,283.94
Dodge & Cox Inc Fd (DODIX) $1,682.18 48.25 $1,730.43 $3,939.24 118.68 $4,057.92
Europacific Gr Fd (AEGFX) $1,918.27 192.34 $2,110.61 $4,494.23 426.04 $4,920.27
John Hancock Dis ValMid (JVMAX) $1,396.44 89.91 $1,486.35 $3,298.74 212.39 $3,511.13
JPMorgan US Large Cap (JLPSX) $2,672.82 188.80 $2,861.62 $6,185.61 449.30 $6,634.91
JP Morgan Core Bond (PGBOX) $1,725.68 13.32 $1,739.00 $4,028.45 31.96 $4,060.41
Clearbridge Equitye (SOPAX) $1,578.31 179.88 $1,758.19 $3,679.96 415.18 $4,095.14
Loomis Sayles Gr Fd (LSGRX) $1,994.75 320.96 $2,315.71 $4,653.98 746.28 $5,400.26
MFS Research Fund (MFRFX) $2,589.39 254.35 $2,843.74 $6,008.06 578.13 $6,586.19
Neuberger Berman Hi Inc (NHIAX) $1,716.26 16.38 $1,732.64 $4,006.76 38.27 $4,045.03
PIMCO Unconstrained Bd Fd (PUCPX) $1,380.48 4.66 $1,385.14 $3,237.20 11.84 $3,249.04
PIMCO Total Return (PTTPX) $1,711.97 19.82 $1,731.79 $4,006.35 52.08 $4,058.43
Trowe Price Sm Cap (PASVX) $1,845.61 127.19 $1,972.80 $4,251.93 285.21 $4,537.14
Templeton Global Bd (TGBAX) $1,398.60 35.64 $1,434.24 $3,181.59 80.81 $3,262.40
Virtus Emerg Mkt Opp (HIEMX) $1,003.61 35.90 $1,039.51 $2,342.80 94.59 $2,437.39
Wells Fargo Adv Intl (WFVDX) $1,258.30 132.26 $1,390.56 $2,940.42 302.07 $3,242.49
AQR Div Arbit Fd (ADANX) $1,755.25 -28.75 $1,726.50 $4,127.02 -80.86 $4,046.16
Total $33,093.79 $2,006.62 $35,100.41 $77,295.77 $4,636.57 $81,932.34

MAY 2014 – FINANCIAL REPORT

2014 Budgeted Expenses
May 1 to May 31, 2014
May May YTD YTD YTD
ITEM Annual Approved Budget Amounts 2013 Historical Actual Income 2013 Historical 2014 Income 2014 Balance
INCOME *
GENERAL FUND 21,914.95 14,310.37 109,073.40 84,661.47
BUILDING FUND 3,168.00 1,264.00 21,349.00 18,469.00
DESIGNATED FUND 319.00 2,265.00 5,498.00 10,245.75
FAITH NEIGHBORHOOD CENTER 730.00 1,500.00 3,788.98 5,087.19
ALTAR FLOWERS 110.00 30.00 780.00 345.00
TOTAL 26,241.95 19,369.37 140,489.38 118,808.41
EXPENSES ** May Expenses May Expenses 2013 YTD Expenses 2014 YTD Expenses 2014 YTD Balance
SERVICE MINISTRIES
     Synod Mission Share 13,200.00 1,000.00 200.00 5,075.00 2,300.00 10,900.00
TOTAL 13,200.00 1,000.00 200.00 5,075.00 2,300.00 10,900.00
WORSHIP & MUSIC
     Supplies 1,450.00 152.10 191.89 1,232.18 457.58 992.42
     Florist 500.00 327.00 120.00 867.00 510.00 -10.00
     Choir Music 1,500.00 125.00 0.00 314.41 0.00 1,500.00
     Instruments (Piano Tuning) 550.00 0.00 0.00 210.00 0.00 550.00
     Special Worship (Christian Seder) 0.00 0.00 0.00 0.00 0.00 0.00
     Fellowship 1,000.00 0.00 0.00 252.43 386.20 613.80
     Publicity 5,000.00 245.57 514.00 1,246.70 991.00 4,486.00
   Stewardship Emphasis 100.00 0.00 0.00 0.00 0.00 100.00
   Music License 1,050.00 0.00 185.00 0.00 675.00 865.00
TOTAL 11,150.00 849.67 311.89 2,623.59 3,019.78 8,130.22
EDUCATION/YOUTH & FAMILY
     Youth & Family Ministry 600.00 0.00 0.00 300.89 0.00 600.00
     Sunday School 600.00 0.00 0.00 241.13 0.00 600.00
     Vacation Bible School 700.00 0.00 0.00 0.00 0.00 700.00
     Conference & Retreats 2,000.00 0.00 0.00 265.00 0.00 2,000.00
     Confirmation 1,200.00 48.00 202.68 833.99 202.68 997.32
New Member Supplies 300.00 0.00 0.00 0.00 0.00 300.00
TOTAL 5,400.00 48.00 202.68 1,641.01 202.68 5,197.32
ADMINISTRATION
     Office Supplies 3,000.00 90.98 205.22 821.90 904.03 2,095.97
     Postage 800.00 47.25 0.00 306.54 99.00 701.00
     Banking, Filing, Membership Fees 325.00 101.75 40.70 301.68 204.45 120.55
     Copier 2,500.00 297.41 587.38 1,473.96 1,652.86 847.14
     Computer Licenses 200.00 0.00 0.00 0.00 375.46 -175.46
Software Upgrades & Maintenance 1,000.00 0.00 0.00 0.00 0.00 1,000.00
     Payroll Processing Fee 0.00 8.70 0.00 314.61 0.00 0.00
     Subscription 500.00 0.00 0.00 220.90 121.20 378.80
TOTAL 8,325.00 546.09 833.30 3,439.59 3,357.00 4,968.00
PROPERTY
     Utilities 25,000.00 13,090.72 2,600.67 8,300.67 7,694.10 17,305.90
     Custodial Supplies 2,000.00 70.64 0.00 101.59 134.52 1,865.48
     Building Equipment & Repairs 15,000.00 0.00 90.00 108.01 1,212.62 13,787.38
     Lawn Maintenance 6,000.00 500.00 1,000.00 2,500.00 2,000.00 4,000.00
     Building & Grounds 8,000.00 182.95 182.95 559.95 1,788.45 6,211.55
     IT – Infrastructure 0.00 0.00 0.00 0.00 0.00 0.00
     Insurance 7,500.00 0.00 0.00 2,082.49 2,069.69 5,430.31
     County Taxes (Fire & Other) 1,500.00 0.00 0.00 0.00 0.00 1,500.00
   Playground Refurbishment 4,000.00 0.00 0.00 0.00 0.00 4,000.00
     Defibrillator Maintenance 200.00 0.00 0.00 0.00 0.00 200.00
     Monthly Mortgage 33,000.00 5,456.66 5,442.66 13,648.65 13,579.65 19,420.35
     Memorial Garden 1,000.00 0.00 0.00 0.00 0.00 1,000.00
TOTAL 103,200.00 19,300.97 9,316.28 27,301.36 28,479.03 74,720.97
PERSONNEL
STAFF
     Organist 3,100.00 600.00 450.00 3,525.00 2,100.00 1,000.00
     Secretary 20,020.00 1,534.00 1,380.60 7,674.59 8,034.33 11,985.67
     Bookeeper (contract) 4,000.00 204.00 300.00 858.00 1,338.00 2,662.00
     Custodian 11,340.00 830.76 830.76 4,569.18 4,569.18 6,770.82
     Choir Director (Music Director) 15,000.00 300.00 1,000.00 447.00 3,825.00 11,175.00
     Supply Pastor (Associate Pastor) 3,000.00 100.00 0.00 490.00 600.00 2,400.00
     Coordinator 25,190.00 0.00 0.00 0.00 0.00 25,190.00
     Supply Organist 1,400.00 0.00 0.00 0.00 0.00 0.00
     Workman’s Compensation 1,000.00 0.00 36.07 646.93 172.25 827.75
     Taxes – Employer Contribution 160.00 368.04 0.00 1,645.60 799.68 0.00
TOTAL 84,210.00 3,936.80 3,997.43 19,856.30 21,438.44 62,011.24
PASTOR’S SALARY AND BENEFITS
     Salary 31,800.00 2,446.16 2,446.08 13,453.88 13,453.80 18,346.20
     Housing Allowance 25,000.00 1,923.08 1,923.08 10,576.94 10,576.94 14,423.06
     Pension/Insurance 18,000.00 1,406.33 1,131.18 5,625.32 5,655.90 12,344.10
     Car Allowance 1,500.00 44.51 61.15 326.07 344.63 1,155.37
     Cell Phone 600.00 50.00 50.00 250.00 250.00 350.00
     Professional Allow $50/mo cumulative 1,127.00 87.95 50.00 150.00 250.00 528.26
   Synod Assembly/Conf of Ministry 1,200.00 186.14 0.00 186.14 0.00 1,200.00
TOTAL 79,227.00 6,144.17 5,661.49 30,568.35 30,531.27 48,346.99
CONTINGENCY 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL OPERATING EXPENSES 304,712.00 31,825.70 20,523.07 90,505.20 89,328.20 214,274.74
* Income is based on historically collected contributions
     Variations are due to time of tithing receipts
** Monthly budgeted expenses are based on 1/12th of annual budgeted amount

 

 

DESIGNATED SUMMARY SHEET FOR ALL ACCOUNTS
May-14
April Income Pass-Thru Expenses Balance
General Fund -8,812.32 19,369.37 3,529.00 20,525.07 -13,497.02
Building Fund 22,204.99 1,264.00 23,468.99
Designated Funds 51,345.60 2,265.00 337.71 53,272.89
Reserved Fund 20,000.00 0.00 5,000.00 15,000.00
Carry Forward Balance Payment Fees Balance as of May 2014
Mortgage 448,428.93 5,442.66 430,879.93
Designated Funds Carry Forward Income Expenses Balance
Africa Dresses Project 197.49 197.49
Choice (Thrivent) 2,687.66 15.00 2,435.66
Confirmation Awards 0.00 0.00
Easter Lillies -176.75 -176.75
Faith Neighborhood Center 520.00 300.00 520.00 300.00
Faith Neigh Building Fund 1,200.00 1,200.00
Good Shepherd Fund 4,614.13 122.13 4,492.00
IT Equipment/Software 100.00 100.00
Ladies Evening Circle 872.19 872.19
Major Building Repairs 28,750.00 28,750.00
Me Doll 574.36 574.36
Memorial Fund 3,436.94 100.00 3,536.94
Missions 300.00 300.00
Music 339.00 15.00 354.00
New Pastor Call Fund 11,565.91 11,565.91
Partitions 10.00 10.00
Scholarship Holding Fund 120.00 120.00
Staff Gifts 0.00 0.00
Souper Bowl 0.00 0.00
Vacation Bible School -222.85 35.00 -187.85
Virginia Circle 2,672.08 215.58 2,456.50
Youth Group 1,677.07 1,677.07

 

RAYMOND JAMES
As of 04/30/14
Freedom Account ( 49843198) Beg. Bal -06/09/13 Cost Basis Change Value
Transferred into Edward Jones  Initial Investment of $75,000 $104,776.01
Money Market $2,149.55 -751.81 $1,397.74
Champlain Mid Cap (CIPMX) $4,569.00 452.69 $5,021.69
American Mutual Fd (AMRFX) $6,988.00 804.94 $7,792.94
Artisan Intl (ARTIX) $4,300.00 42,428.00 $46,728.00
Dodge & Cox Inc Fd (DODIX) $5,376.00 256.96 $5,632.96
Europacific Gr Fd (AEGFX) $4,300.00 512.48 $4,812.48
Perkins Mid Cap (JDPAX) $4,569.00 319.54 $4,888.54
JPMorgan US Large Cap (JLPSX) $8,601.00 1,144.48 $9,745.48
JP Morgan Core Bond (PGBOX) $6,451.00 147.60 $6,598.60
Clearbridge Equitye (SOPAX) $5,376.00 590.14 $5,966.14
Loomis Sayles Gr Fd (LSGRX) $6,988.00 890.21 $7,878.21
MFS Research Fund (MFRFX) $8,601.00 897.93 $9,498.93
Neuberger Berman Hi Inc (NHIAX) $5,376.00 359.15 $5,735.15
PIMCO Unconstrained Bd Fd (PUCPX) $4,300.00 21.38 $4,321.38
PIMCO Total Return (PTTPX) $5,376.00 117.24 $5,493.24
Trowe Price Sm Cap (PASVX) $5,913.00 587.70 $6,500.70
Templeteon Global Bd (TGBAX) $5,393.77 204.07 $5,597.84
Virtus Emerg Mkt Opp (HIEMX) $3,225.00 34.10 $3,259.10
Wells Fargo Adv Intl (WFVDX) $4,300.00 513.13 $4,813.13
AQR Div Arbit Fd (ADANX) $5,376.00 32.71 $5,408.71
Total $107,528.32 $157,090.96

APRIL 2014 – FINANCIAL REPORT

2014 Budgeted Expenses
April 1 to April 30, 2014
April April YTD YTD YTD
ITEM Annual Approved Budget Amounts 2013 Historical Actual Income 2013 Historical 2014 Income 2014 Balance
INCOME *
GENERAL FUND 13,879.26 22,442.03 87,158.41 77,661.96
BUILDING FUND 4,432.00 4,768.00 18,181.00 17,205.00
DESIGNATED FUND 1,553.00 1,778.50 5,629.00 7,336.00
FAITH NEIGHBORHOOD CENTER 540.00 520.00 3,058.98 3,587.19
ALTAR FLOWERS 210.00 120.00 670.00 315.00
TOTAL 20,614.26 29,628.53 114,697.39 106,105.15
EXPENSES ** April Expenses April Expenses 2013 YTD Expenses 2014 YTD Expenses 2014 YTD Balance
SERVICE MINISTRIES
     Synod Mission Share 13,200.00 1,000.00 0.00 4,075.00 2,100.00 11,100.00
TOTAL 13,200.00 1,000.00 0.00 4,075.00 2,100.00 11,100.00
WORSHIP & MUSIC
     Supplies 1,450.00 172.70 194.73 907.38 265.69 1,184.31
     Florist 500.00 120.00 120.00 420.00 390.00 110.00
     Choir Music 1,500.00 125.00 0.00 64.41 0.00 1,500.00
     Instruments (Piano Tuning) 550.00 0.00 0.00 210.00 0.00 550.00
     Special Worship (Christian Seder) 0.00 0.00 0.00 0.00 0.00 0.00
     Fellowship 1,000.00 136.86 0.00 115.57 386.20 613.80
     Publicity 5,000.00 195.98 44.97 805.15 477.00 4,955.03
   Stewardship Emphasis 100.00 0.00 0.00 0.00 0.00 100.00
   Music License 1,050.00 0.00 185.00 0.00 675.00 865.00
TOTAL 11,150.00 750.54 314.73 1,601.79 2,193.89 8,956.11
EDUCATION/YOUTH & FAMILY
     Youth & Family Ministry 600.00 300.89 0.00 300.89 0.00 600.00
     Sunday School 600.00 12.95 0.00 241.13 0.00 600.00
     Vacation Bible School 700.00 0.00 0.00 0.00 0.00 700.00
     Conference & Retreats 2,000.00 0.00 0.00 265.00 0.00 2,000.00
     Confirmation 1,200.00 0.00 0.00 785.00 0.00 1,200.00
New Member Supplies 300.00 0.00 0.00 0.00 0.00 300.00
TOTAL 5,400.00 313.84 0.00 1,592.02 0.00 5,400.00
ADMINISTRATION
     Office Supplies 3,000.00 61.58 11.83 669.34 698.81 2,301.19
     Postage 800.00 0.00 0.00 259.29 99.00 701.00
     Banking, Filing, Membership Fees 325.00 19.40 29.05 175.13 163.75 161.25
     Copier 2,500.00 325.08 213.57 851.47 1,065.48 1,434.52
     Computer Licenses 200.00 0.00 375.46 0.00 0.00 200.00
Software Upgrades & Maintenance 1,000.00 0.00 0.00 0.00 0.00 1,000.00
     Payroll Processing Fee 0.00 97.68 0.00 199.53 0.00 0.00
     Subscription 500.00 220.90 86.25 0.00 121.20 378.80
TOTAL 8,325.00 724.64 716.16 2,154.76 2,148.24 6,176.76
PROPERTY
     Utilities 25,000.00 1,764.47 1,548.47 5,145.48 5,093.43 19,906.57
     Custodial Supplies 2,000.00 0.00 11.47 30.95 134.52 1,865.48
     Building Equipment & Repairs 15,000.00 0.00 500.02 108.01 1,122.62 13,877.38
     Lawn Maintenance 6,000.00 500.00 500.00 1,500.00 1,000.00 5,000.00
     Building & Grounds 8,000.00 0.00 656.68 377.00 1,605.50 6,394.50
     IT – Infrastructure 0.00 0.00 0.00 0.00 0.00 0.00
     Insurance 7,500.00 0.00 2,069.69 2,082.49 2,069.69 5,430.31
     County Taxes (Fire & Other) 1,500.00 0.00 0.00 0.00 0.00 1,500.00
   Playground Refurbishment 4,000.00 0.00 0.00 0.00 0.00 4,000.00
     Defibrillator Maintenance 200.00 0.00 0.00 0.00 0.00 200.00
     Monthly Mortgage 33,000.00 2,735.33 2,721.33 5,456.66 8,136.99 24,863.01
     Memorial Garden 1,000.00 0.00 0.00 0.00 1,000.00
TOTAL 103,200.00 4,999.80 8,007.66 14,700.59 19,162.75 84,037.25
PERSONNEL
STAFF
     Organist 3,100.00 600.00 675.00 2,625.00 1,650.00 1,450.00
     Secretary 20,020.00 1,534.00 1,201.98 4,482.95 6,312.42 13,707.58
     Bookeeper (contract) 4,000.00 276.00 246.00 858.00 738.00 3,262.00
     Custodian 11,340.00 830.76 701.20 2,583.77 2,907.66 8,432.34
     Choir Director (Music Director) 15,000.00 0.00 1,000.00 147.00 2,825.00 12,175.00
     Supply Pastor (Associate Pastor) 3,000.00 265.00 300.00 225.00 150.00 2,850.00
     Coordinator 25,190.00 0.00 0.00 0.00 0.00 25,190.00
     Supply Organist 1,400.00 0.00 0.00 0.00 0.00 0.00
     Workman’s Compensation 1,000.00 0.00 36.03 646.93 136.18 863.82
     Taxes – Employer Contribution 160.00 548.54 180.88 1,095.87 618.80 0.00
TOTAL 84,210.00 4,054.30 4,341.09 12,664.52 15,338.06 67,930.74
PASTOR’S SALARY AND BENEFITS
     Salary 31,800.00 2,446.16 2,040.16 7,073.98 8,561.56 23,238.44
     Housing Allowance 25,000.00 1,923.08 1,923.08 6,730.78 6,730.78 18,269.22
     Pension/Insurance 18,000.00 1,406.33 1,131.18 4,218.99 2,262.36 15,737.64
     Car Allowance 1,500.00 60.83 224.08 87.48 64.24 1,435.76
     Cell Phone 600.00 50.00 50.00 150.00 150.00 450.00
     Professional Allow $50/mo cumulative 1,127.00 87.95 72.67 150.00 116.15 528.26
   Synod Assembly/Conf of Ministry 1,200.00 0.00 0.00 0.00 0.00 1,200.00
TOTAL 79,227.00 5,974.35 5,441.17 18,411.23 17,885.09 60,859.32
CONTINGENCY 0.00 0.00 0.00 0.00 0.00 0.00
TOTAL OPERATING EXPENSES 304,712.00 17,817.47 18,820.81 55,199.91 58,828.03 244,460.18
* Income is based on historically collected contributions
     Variations are due to time of tithing receipts
** Monthly budgeted expenses are based on 1/12th of annual budgeted amount

 

 

DESIGNATED SUMMARY SHEET FOR ALL ACCOUNTS
Apr-14
March Income Pass-Thru Expenses Balance
General Fund -8,812.32 29,295.53 5,946.50 18,820.81 -4,284.10
Building Fund 13,336.99 4,768.00
Designated Funds 49,407.54 1,778.50 1,188.72 49,407.54
Reserved Fund 20,000.00 0.00 20,000.00
Carry Forward Balance Payment Fees Balance as of April 2014  
Mortgage 449,651.42 2,721.33 448,428.93
Designated Funds Carry Forward Income Expenses Balance
Africa Dresses Project 197.49 197.49
Choice (Thrivent) 2,420.66 267.00 2,687.66
Confirmation Awards 0.00 0.00
Easter Lillies 0.00 218.05 394.80 -176.75
Faith Neighborhood Center 925.00 520.00 925.00 520.00
Good Shepherd Fund 4,614.13 4,614.13
IT Equipment/Software 100.00 100.00
Ladies Evening Circle 872.19 872.19
Major Building Repairs 28,750.00 28,750.00
Me Doll 374.36 200.00 574.36
Memorial Fund 3,136.94 300.00 3,436.94
Missions 300.00 300.00
Music 339.00 339.00
New Pastor Call Fund 11,565.91 11,565.91
Partitions 10.00 10.00
Scholarship Holding Fund 120.00 120.00
Staff Gifts 0.00 0.00
Souper Bowl 0.00 0.00
Vacation Bible School -222.85 -222.85
Virginia Circle 2,611.16 355.00 294.08 2,672.08
Youth Group 1,677.07 1,677.07

 

 

RAYMOND JAMES
As of 04/30/47
Beg. Bal -06/09/13 Cost Basis Change
Freedom Account ( 49843198)
Transferred into Edward Jones  Initial Investment of $75,000 $104,776.01
Money Market $2,149.55 -751.81 $1,397.74
Champlain Mid Cap (CIPMX) $4,569.00 452.69 $5,021.69
American Mutual Fd (AMRFX) $6,988.00 804.94 $7,792.94
Artisan Intl (ARTIX) $4,300.00 42,428.00 $46,728.00
Dodge & Cox Inc Fd (DODIX) $5,376.00 256.96 $5,632.96
Europacific Gr Fd (AEGFX) $4,300.00 512.48 $4,812.48
Perkins Mid Cap (JDPAX) $4,569.00 319.54 $4,888.54
JPMorgan US Large Cap (JLPSX) $8,601.00 1,144.48 $9,745.48
JP Morgan Core Bond (PGBOX) $6,451.00 147.60 $6,598.60
Clearbridge Equitye (SOPAX) $5,376.00 590.14 $5,966.14
Loomis Sayles Gr Fd (LSGRX) $6,988.00 890.21 $7,878.21
MFS Research Fund (MFRFX) $8,601.00 897.93 $9,498.93
Neuberger Berman Hi Inc (NHIAX) $5,376.00 359.15 $5,735.15
PIMCO Unconstrained Bd Fd (PUCPX) $4,300.00 21.38 $4,321.38
PIMCO Total Return (PTTPX) $5,376.00 117.24 $5,493.24
Trowe Price Sm Cap (PASVX) $5,913.00 587.70 $6,500.70
Templeteon Global Bd (TGBAX) $5,393.77 204.07 $5,597.84
Virtus Emerg Mkt Opp (HIEMX) $3,225.00 34.10 $3,259.10
Wells Fargo Adv Intl (WFVDX) $4,300.00 513.13 $4,813.13
AQR Div Arbit Fd (ADANX) $5,376.00 32.71 $5,408.71
Total $107,528.32 $157,090.96

COUNCIL MEETING MINUTES – MAY 2014

 

COUNCIL MEETING MINUTES

Thursday, May 8, 2014

Shepherd of the Hills Lutheran Church

Governing Council

 

Members Present: Debbie Kiely, Diane Bursey, Pat Quellhorst, Judy Lojko, Pastor Nancy Vogel and Michelle Candage

Members Excused: Nanci Etienne

Debbie Kiely, President, opened the Meeting at 7:09pm

Pastor Nancy Vogel led the devotion with a reading about prayer from Henri Nouwen, “The Genessee Diary” followed by a meditation exercise at the altar by reading silently many times “The Jesus Prayer”, “Lord Jesus Christ, Son of God, have mercy on me.” This prayer can be used to meditate or focus before praying.

The March 2014 meeting minutes were reviewed with no corrections. It was moved that the minutes be approved by Judy Lojko and seconded by Diane Bursey. The motion was unanimously approved.

 

Treasurer’s Report – Pat Quelhorst presented the April 2014 financials.

The 2014 current budget was revisited and a revised spending plan was established to coincide with this year’s income to date. A communication will be developed for the congregation. Pastor Nancy suggests providing a handout of the revised spending plan in an abbreviated form for those who are interested. Debbie Kiely will create the hand out to be reviewed by the next council meeting. Pastor Nancy can announce when available; the PPT and bulletin can also be noted. PN does not recommend using the newsletter.

Diane Bursey moved to accept the Treasurer’s report and it was seconded by Judy Lojko. The motion was unanimously approved.

 

Pastor’s Report – Action Items

Pastor Godfrey received payment for his recent work as supply pastor. Pastor Godfrey will also be leading services when Pastor Nancy Vogel will be at Synod Assembly (June 21, 2014) and on vacation (August 18 – 29, 2014).

Pastor Godfrey will lead services on:

Synod Assembly – Sunday, June 22, 2014

Vacation – Sunday, August 24 and August 31, 2014

Vacation – Wednesday, August 20 and August 27, 2014

A motion was made to approve the Pastors report by Diane Bursey and seconded by Pat Quelhorst. The motion was unanimously approved.

  

OLD BUSINESS

 Scholarship Fund: Scholarship Fund: The fund is with financial analyst, Michael Gallagher at Raymond James, and has an initial investment of $25,000.00. Scholarships can only be given from the interest on the $25,000.00 principal, which is approximately $4,500 at this time. Diane Bursey will request Karissa Bursey to develop a communication for the newsletter to let the congregation know that this fund is available for donations as there are several upcoming potential high school age recipients.

 Awning Update: Michelle Candage has contacted several companies for quotes. Due to the size requirements of the awning and it not having 4 right angles in order to purchase generic, a custom size is required. This requires additional research to find a company that will do custom work for a shade sail only (no construction for poles) within the $500 budget for our large size. If custom cannot be attained, a generic size will be purchased and made to fit best as possible.

Sign Update: The sign was not installed as promised by the company and is scheduled to be installed May 16, 2014.

 Parking Lot: John Mei trimmed the tree limbs around the pastor parking spot.

Pulpit Carpet: Sara Holton has provided the measurements to replace the carpet for the pulpit. Michelle Candage ordered the carpet and will coordinate installation when received.

 Projector Replacement Bulb: The reading on the projector indicated that a bulb is not required at this time.

Church Grounds Clean-Up: Sara Holton met with the County Representative to identify which trees on the property can be legally removed to provide better visibility to the church signs and property. Pictures were taken to clearly identify the trees in question. Oak trees cannot be removed. Next steps include identifying which trees council agrees to remove and if volunteers can do it or if professional services are required. Any costs will require council approval.

Property Core Team Kick-Off Meeting: A meeting was held on May 4, 2014 with 6 people in attendance including Michelle Candage and Pastor Nancy Vogel. A presentation of the new council model (4 officers and 5 core teams) showing the leadership development aspect through small groups was given by Pastor Nancy. Michelle discussed the projects currently underway and other projects needing coordination from the team. Michelle Candage will create a volunteer sign-up sheet to post in the administration wing along with a list of projects needing coordination and/or support as well as for the congregation to submit project ideas and/or improvements. The core team can be assembled once volunteers are established. A new Property tracking form will be created by Michelle that can be used by the project teams to track the project requirements, volunteers and timelines.

 VBS: Diane Bursey agreed to use the Malaria campaign as education for the students this year.

Pastor Nancy will make sure resources are provided to Diane to share with the children.

 Transition Checklist: Children and Youth Safety Policy: The policy was reviewed with revisions made by council. Next steps include creating the permission slips to be reviewed at the next council meeting and then schedule formal training at a later date.

Faith Neighborhood Center Fundraiser: Pastor Nancy will find a SOTH member to attend.

 Review New Structure Diagram: Pastor Nancy distributed the model diagram overview. There are additional diagrams to come explaining the Task Teams and those to contact for information. This will be discussed at the next council meeting.

 

Council Liaison Reports

Pastor – report received – action items

Christian Formation – no liaison – report submitted by Pastor Nancy; action item Malaria Campaign

Worship & Music– no meeting/no action items submitted by Pastor Nancy

Small Groups – Diane Bursey – report submitted by Pastor Nancy; no action items

Property – Michelle Candage – report received – no action items

Finance – Nanci Etienne – report received – no action items

Treasurer – Pat Quellhorst – report received –action items

 

Adjournment – Motion by Diane Bursey and seconded by Pat Quelhorst. The meeting was adjourned at 9:50pm.

 

Closing Prayer – Pastor Nancy Vogel closed the meeting with a blessing.

 

The next meeting is Thursday, June 12, 2014 at 7:00pm.

 Respectfully Submitted,

Michelle Candage, Council Secretary