2007 Congregational Annual Meeting March 2, 2008
Shepherd of the Hills Lutheran Church
Quorum of 71 members required, 87 members counted. Meeting called to order at 11:40 a.m. in the church sanctuary by President Carroll Fulmer followed with prayer by Pastor Ostenburg.
November 19, 2006 Congregational Meeting Minutes approved and accepted.
A printed copy of the Annual Report for 2007 was provided to all members present.
This report included the following:
Congregational Minutes – November 19, 2006
Building & Property
Music & Worship
Youth & Family Ministry
Ladies’ Evening Circle
2007 & Proposed 2008 Budget
Building Fund Income & Expenses
2007 Congregational Data
No other information was available as of Friday, February 1, 2008
President’s Report – approved and accepted
Evangelism Report – approved and accepted
Building & Property – approved and accepted
Music & Worship – approved and accepted
Virginia Circle – approved and accepted
Youth & Family Ministry – (correction: 10 new folding chairs for Sunday
school rooms purchased with the assistance of Thrivent) – approved and
Ladies’ Evening Circle – approved and accepted
Youth Report – approved and accepted
Proposed Budget for 2008: $ 237,238.00 – approved and accepted
Budget for 2007: $ 234,211.00
David Wallin, Congregational Treasurer reviewed the “Miscellaneous or Pass Through” items (donations) which appear on the monthly Treasurer’s Report … items ( “monies”) that do not affect the budget but must be recorded. He stated the proposed 2008 budget increase is as flat as possible compared to the 2007 budget. Increases are limited primarily to staff salary adjustments. Wallin also reported, with additional payments made to the capital (building) fund, so far this calendar year, the balance now stands at
Less than $700,000.
2007 Congregational Data
Membership: 714 Baptized 474 Confirmed
32 New Members: 23 Confirmed 32 Baptized
23 Baptisms 2 First Communions 1 Confirmation 5 Deaths
11 Transfers Out 157 Worship Services
President Fulmer reported an effort has begun to clean-up the congregation’s list of confirmed members. This action should help in solving the problem of meeting a quorum for Annual Congregational Meetings.
In response to a question: Can we offer “Associate Memberships ?” it was noted that Associate Members have no voice / no vote.
It was suggested that consideration be given to holding only the 10:15 service on the Annual Meeting date … supported by several weeks of promotion.
Pastor’s Report – approved and accepted
Pastor Jon thanked the Congregational Council, Laurie Freshour and individual members for their support and prayers. He also thanked Barbara West for her dedication, support and hard work. For the safety of Barbara and anyone who works in the building alone, he asked everyone to be vigilant in making sure all doors are locked when leaving the building.
Pastor Jon also stated for the church to grow, planning should be given to increasing our church staffing; on a part-time basis in the beginning, such as the Youth and Family Ministry. He cited several possible positions.
In response to a question of “How do we create a position ?” it was suggested that the position be defined and a job description written. Another suggestion was to start with volunteers.
Election of Church Council
Walt McCarty, nominating committee member, reported three Council Members have fulfilled terms on Council:
These nominees were presented to fill the open positions:
The three candidates were elected by voice vote.
On a motion and second from the floor, Laura Dilley was nominated to fill the unexpired term of Peggy Wilk on Church Council. Hearing no other nominations, President Fulmer directed the Secretary to cast a unanimous vote for Laura Dilley.
Pastor Jon explained Peggy Wilk recently resigned her position on Council. She and her son, Chuck, will be moving to Jacksonville.
Audit of Church Financial Statements As of December 31, 2007 – Approved and accepted.
A copy of the audit report, prepared by Michael Kiely CPA, is filed with this report.
Amendments To The Constitution As Required By The Evangelical Lutheran Church In America (ELCA). – Approved and accepted. Copy filed with this report.
Acknowledgements of Appreciation by members of the congregation:
- Recommendation to grant a one month sabbatical to Pastor Ostenburg in recognition of 10 years as Pastor of Shepherd of the Hills. (suggestion will be referred to Church Council for discussion and action.)
- Recognized Larry Holihan for sharing his time and talent in production of the church’s print and electronic media.
- Recognized Mike Mohr for his leadership in maintenance of the church building and grounds.
- Plaques recognizing their years of service on Church Council were presented to Carroll Fulmer by Vice President Ken Felt, and to Diane Bursey and Troy Evans by President Fulmer.
- An illustrated book titled; “The Little Lutheran” was presented to the Youth And Family Program by President Fulmer.
President Fulmer suggested members give consideration to subscribing to “ The Lutheran” magazine. A significant discount is available if enough members subscribe.
President Fulmer declared the 2007 Shepherd of the Hills Lutheran Church Annual Congregational Meeting closed at 12:40 p.m.