COUNCIL MEETING MINUTES
Thursday, December 11, 2014
Shepherd of the Hills Lutheran Church
Members Present: Debbie Kiely, Judy Lojko, Pat Quelhorst, Carol Rosum, Ellen Wachowski, Diane Bursey, Pastor Nancy Vogel and Michelle Candage Debbie Kiely, President, opened the Meeting at 7:09pm.
“Gods Leaders are Alight” was read by Debbie Kiely along with the opening prayer.
The November 2014 meeting minutes were reviewed. It was moved that the minutes be approved by Diane Bursey and seconded by Judy Lojko. The motion was unanimously approved.
Treasurer’s Report – Pat Quelhorst presented the November 2014 Financials and Treasurer’s report. The amount of $12,000 was paid towards the mortgage principal. Diane Bursey moved to accept the Treasurer’s report and it was seconded by Judy Lojko. The motion was unanimously
Pastor’s Report – Action Items
A motion was made to approve the Pastors report by Diane Bursey and seconded by Ellen Wachowski. The motion was unanimously approved.
Congregational Retreat: Pastor Nancy Vogel will ask Sara Holton to document the notes from the visioning retreat on 11/23/14 by the annual congregational meeting. The formalized notes will be provided to the new council that will be established at the annual congregational meeting in January 2015 and a plan of action and next steps will be determined by the new council at that time.
2015 Budget: Council finalized the 2015 proposed budget. A motion was made by Diane Bursey to amend the utilities expense by increasing to $25,000. The motion was seconded by Judy Lojko and was unanimously approved. The 2015 proposed budget will be presented to the congregation at the January 2015 annual congregational meeting.
Call Committee: Council reviewed all call committee applicants and determined final members. Six candidates and no alternates were chosen. Debbie Kiely will talk to those whose bios were not accepted for the Call Committee. For now, this information is confidential.
Cell Tower Lease: Pastor Nancy Vogel communicated with Ken Schmidt from Steel in the Air. A letter was drafted and sent to all cell tower companies with an expiration date of December 19, 2014 requesting their best and final offer beginning no lower than $225,000. If available, final responses will be discussed in January 2015 meeting with next reports.
Annual Council Reports: Council liaisons (5 out of 7) submitted their 2014 annual reports in preparation of the annual congregational meeting to be held in January 2015. The outstanding reports will be completed shortly.
Amendment to Constitution for Audit Committee: Judy Lojko suggested changes to amend the constitution for the audit committee criteria. Debbie Kiely will draft changes to be discussed in the January 2015 council meeting.
Worship and Music Wednesday Evening Service: Diane Bursey made a motion to discontinue general Wednesday services effective immediately due to low attendance. There are no scheduled Wednesday evening services at this time due to the holidays. The traditional Wednesday evening seasonal services for Christmas and Easter will still continue. The motion was seconded by Ellen Wachowski and was unanimously approved.
SOTH Purchases: A communication will be made to the office, committees and anyone spending church funds to let the treasurer know prior to spending if the amount being spent will be over $100. This will assist the treasurer with the cash flow.
Police Department Donation Request / Shop with Cop: A request was received from Lake County Police Charities for a donation to take under privileged children shopping with a cop. The request was denied as SOTH currently supports the Faith Neighborhood Center and Toys for Tots.
Boy Scouts Eagle Court of Honor: Pastor Nancy Vogel will be attending this event on December 16,2014.
Council Liaison Reports
Christian Formation – Carol Rosum – report received – no actions
Worship & Music – Ellen Wachowski- report received – action item
Small Groups – Diane Bursey – report received – no action items
Property – Michelle Candage – report received – no action items
Finance – no liaison – report received from Judy Lojko – no action items
Treasurer – Pat Quelhorst – report received – no action items
Adjournment – Motion made by Judy Lojko and seconded by Diane Bursey. The meeting was adjourned at 9:25pm.
Closing Prayer- Benediction given by Pastor Nancy Vogel.
The next meeting is Thursday, January 8, 2015 at 7:00pm.
Michelle Candage, Council Secretary