COUNCIL MEETING MINUTES
Thursday, May 8, 2014
Shepherd of the Hills Lutheran Church
Members Present: Debbie Kiely, Diane Bursey, Pat Quellhorst, Judy Lojko, Pastor Nancy Vogel and Michelle Candage
Members Excused: Nanci Etienne
Debbie Kiely, President, opened the Meeting at 7:09pm
Pastor Nancy Vogel led the devotion with a reading about prayer from Henri Nouwen, “The Genessee Diary” followed by a meditation exercise at the altar by reading silently many times “The Jesus Prayer”, “Lord Jesus Christ, Son of God, have mercy on me.” This prayer can be used to meditate or focus before praying.
The March 2014 meeting minutes were reviewed with no corrections. It was moved that the minutes be approved by Judy Lojko and seconded by Diane Bursey. The motion was unanimously approved.
Treasurer’s Report – Pat Quelhorst presented the April 2014 financials.
The 2014 current budget was revisited and a revised spending plan was established to coincide with this year’s income to date. A communication will be developed for the congregation. Pastor Nancy suggests providing a handout of the revised spending plan in an abbreviated form for those who are interested. Debbie Kiely will create the hand out to be reviewed by the next council meeting. Pastor Nancy can announce when available; the PPT and bulletin can also be noted. PN does not recommend using the newsletter.
Diane Bursey moved to accept the Treasurer’s report and it was seconded by Judy Lojko. The motion was unanimously approved.
Pastor’s Report – Action Items
Pastor Godfrey received payment for his recent work as supply pastor. Pastor Godfrey will also be leading services when Pastor Nancy Vogel will be at Synod Assembly (June 21, 2014) and on vacation (August 18 – 29, 2014).
Pastor Godfrey will lead services on:
Synod Assembly – Sunday, June 22, 2014
Vacation – Sunday, August 24 and August 31, 2014
Vacation – Wednesday, August 20 and August 27, 2014
A motion was made to approve the Pastors report by Diane Bursey and seconded by Pat Quelhorst. The motion was unanimously approved.
Scholarship Fund: Scholarship Fund: The fund is with financial analyst, Michael Gallagher at Raymond James, and has an initial investment of $25,000.00. Scholarships can only be given from the interest on the $25,000.00 principal, which is approximately $4,500 at this time. Diane Bursey will request Karissa Bursey to develop a communication for the newsletter to let the congregation know that this fund is available for donations as there are several upcoming potential high school age recipients.
Awning Update: Michelle Candage has contacted several companies for quotes. Due to the size requirements of the awning and it not having 4 right angles in order to purchase generic, a custom size is required. This requires additional research to find a company that will do custom work for a shade sail only (no construction for poles) within the $500 budget for our large size. If custom cannot be attained, a generic size will be purchased and made to fit best as possible.
Sign Update: The sign was not installed as promised by the company and is scheduled to be installed May 16, 2014.
Parking Lot: John Mei trimmed the tree limbs around the pastor parking spot.
Pulpit Carpet: Sara Holton has provided the measurements to replace the carpet for the pulpit. Michelle Candage ordered the carpet and will coordinate installation when received.
Projector Replacement Bulb: The reading on the projector indicated that a bulb is not required at this time.
Church Grounds Clean-Up: Sara Holton met with the County Representative to identify which trees on the property can be legally removed to provide better visibility to the church signs and property. Pictures were taken to clearly identify the trees in question. Oak trees cannot be removed. Next steps include identifying which trees council agrees to remove and if volunteers can do it or if professional services are required. Any costs will require council approval.
Property Core Team Kick-Off Meeting: A meeting was held on May 4, 2014 with 6 people in attendance including Michelle Candage and Pastor Nancy Vogel. A presentation of the new council model (4 officers and 5 core teams) showing the leadership development aspect through small groups was given by Pastor Nancy. Michelle discussed the projects currently underway and other projects needing coordination from the team. Michelle Candage will create a volunteer sign-up sheet to post in the administration wing along with a list of projects needing coordination and/or support as well as for the congregation to submit project ideas and/or improvements. The core team can be assembled once volunteers are established. A new Property tracking form will be created by Michelle that can be used by the project teams to track the project requirements, volunteers and timelines.
VBS: Diane Bursey agreed to use the Malaria campaign as education for the students this year.
Pastor Nancy will make sure resources are provided to Diane to share with the children.
Transition Checklist: Children and Youth Safety Policy: The policy was reviewed with revisions made by council. Next steps include creating the permission slips to be reviewed at the next council meeting and then schedule formal training at a later date.
Faith Neighborhood Center Fundraiser: Pastor Nancy will find a SOTH member to attend.
Review New Structure Diagram: Pastor Nancy distributed the model diagram overview. There are additional diagrams to come explaining the Task Teams and those to contact for information. This will be discussed at the next council meeting.
Council Liaison Reports
Pastor – report received – action items
Christian Formation – no liaison – report submitted by Pastor Nancy; action item Malaria Campaign
Worship & Music– no meeting/no action items submitted by Pastor Nancy
Small Groups – Diane Bursey – report submitted by Pastor Nancy; no action items
Property – Michelle Candage – report received – no action items
Finance – Nanci Etienne – report received – no action items
Treasurer – Pat Quellhorst – report received –action items
Adjournment – Motion by Diane Bursey and seconded by Pat Quelhorst. The meeting was adjourned at 9:50pm.
Closing Prayer – Pastor Nancy Vogel closed the meeting with a blessing.
The next meeting is Thursday, June 12, 2014 at 7:00pm.
Michelle Candage, Council Secretary