Council Meeting Minutes – November 2015

SHEPHERD OF THE HILLS LUTHERAN CHURCH
Council Meeting Minutes

November 12, 2015

Attending:  Pastor Vogel, Jim Johnson, Judy Lojko, Ellen WachowskiGuests Attending:  Mark Jacobitz, Liesl Begnaud

The meeting was called to order at 7 pm with prayer by Jim Johnson.

The Vision Study was Chapter 11 of the book “Autopsy of a Deceased Church.”

Judy Lojko made a motion to accept the minutes of the previous meeting as presented.  Pastor Nancy seconded.  Motion carried.

Following discussion, Ellen Wachowski made a motion to accept the Financial Report.  Jim Johnson seconded. Motion carried.

Novus Way (Luther Springs with other camping facilities of Region 9. ELCA) has begun a capital fund drive and asked for a contact person at SOTH.  Following discussion the Council decided that we are a congregation in transition to a new pastor and cannot participate at this time. The council may consider a donation at a later date.  Diane Bursey is our contact person for Global Missions donations/ministries.

Pastor’s Report:  Novus Way (Luther Springs with other camping facilities of Region 9. ELCA) has begun a capital fund drive and asked for a contact person at SOTH.  Following discussion the Council decided that we are a congregation in transition to a new pastor and cannot participate at this time. The council may consider a donation at a later date.  Diane Bursey is our contact person for Global Missions donations/ministries.

Judy Lojko made a motion to accept Pastors Report.  Ellen Wachowski seconded.  Motion carried.

Old Business: 

Kathy Wright was sent a thank you note in appreciation of her interaction with the sign issue.

Ellen Wachowski made a motion to accept the resignation from Council of Joe Sandor.  Jim Johnson seconded. Motion carried.

The flag on the cell tower will be replaced.

Jim Johnson has checked the church sign and recommends that we use vinyl tape to cover “Wednesday Night Service Schedule.”  Jim will complete this.

Front door security is a concern.  Ellen Wachowski will get the name of a company that she recently secured and is very pleased with their service and cost.

Online banking is felt to be of no benefit to us at this time. The Crown Castle check will, however, be a direct deposit.

Replacing the spot lights in the sanctuary needs to be coordinated.  Jim Johnson will contact Marc Faraci about renting a lift from his company.  Joe Foryan may be able to help with replacing the lights.  The pulpit will be repositioned after the carpet is cleaned and is to be aligned with the piano on the other side of the room. A wireless lamp and wireless microphone will be secured to eliminate the wires that must be taped down to avoiding trips/falls.

The choir monitors issue will be tabled until the next meeting.

Scholarship Endowment-Judy Lojko will meet with the committee to explain the account, which originally held $20,000.00. The committee will be responsible for disbursement of funds.

Monies have been donated for cleaning the carpet.  Judy Lojko made a motion to move funds from Thrivent.  Jim Johnson seconded.  Motion carried.

New Business:

Pastors Housing Allowance for 2016:  “$25,000 of Rev. Nancy C. Vogel’s compensation for the year 2016 is designated as housing allowance (section 107 of the Internal Revenue Code).” Judy Lojko made a motion to accept this clerical notation.  Jim Johnson seconded and motion carried.

The individual council reports for the annual congregational report are due December 10th and are to be submitted electronically.  The Annual Congregational Meeting is the 31st of January following the second service.

HVAC Complaints: There have been complaints about the excessively cold temperature in the office.  Judy Lojko will contact Debbie Kiely or Ripples A/C to inquire about checking/resetting the controls.

Donations (food expenses) for Troy Evans memorial service have been received.  It has been suggested that a special fund be established for future service meals.  Judy Lojko will set up a separate account for this purpose.

A council member orientation is being planned.  There will be a review of structure, activities, and policies. Pastor Nancy will coordinate and lead the discussion. Date agreed upon is 11/19/15 at 6 pm. Judy will discuss finances.

Jim Johnson made a motion to elect Judy Lojko as treasurer. Judy is also to be granted access to the safe deposit box. Joe Sandor will be removed as Treasurer from the safe deposit box and check accessibility.  Pastor Vogel seconded and motion carried.  Check signees will be Judy Lojko and Jim Johnson.

Judy Lojko made a motion to appoint Liesl Begnaud and Mark Jacobitz to Council. This term is effective until the next congregational meeting.  Jim Johnson seconded and motion carried.

The meeting adjourned at 9:30 PM with prayer.

Ellen Wachowski

Council Secretary

 

 

 

 

 

 

 

 

 

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