COUNCIL MEETING MINUTES
Thursday, October 9, 2014
Shepherd of the Hills Lutheran Church
Members Present: Debbie Kiely, Judy Lojko, Pat Quelhorst, Carol Rosum, Diane Bursey, Pastor
Nancy Vogel and Michelle Candage
Excused Absence: Ellen Wachowski
Debbie Kiely, President, opened the Meeting at 7:10pm.
Michelle Candage read the devotion entitled “God’s Leaders are Gifted” from an ELCA devotional
The September 2014 meeting minutes were reviewed. It was moved that the minutes be approved by
Diane Bursey and seconded by Carol Rosum. The motion was unanimously approved.
Treasurer’s Report – Pat Quelhorst presented the September 2014 Financials and Treasurer’s
report. Diane Bursey moved to accept the Treasurer’s report and it was seconded by Carol Rosum.
The motion was unanimously approved.
Pastor’s Report – Action Items
Estate Donation: Marion Fleming has donated $10,000 to SOTH. The Trust is now being processed and we
should receive the money in about 90 days. Pastor Nancy emailed with the attorney and there is currently
nothing for us to do but wait. The estate must clear expenses before sending any amount. No challenges are
expected. Pastor Nancy turned over the will and communication details to the Treasurer.
Joe Foryan: A thank you note to Joe was signed by council for supplying the music for both services while
Sara Holton is on PTO Sunday, October 12th. It was agreed to pay Joe $150 for both services. Pat will give
the check in the thank you note to Joe on 10/12.
Transition Check List: The constitution is with the synod for final formatting changes. Thank you to
Pastor Nancy for making updates to the council job descriptions in preparation for 2015 open council
positions. At this time, the open council positions include President, Vice President, Secretary and
A motion was made to approve the Pastors report by Diane Bursey and seconded by Pat Quelhorst.
The motion was unanimously approved.
Cell Tower Lease Buy-Out: Ken Schmidt from “Steel in the Air” visited the site on Sunday, October 12,
- Judywill meet Ken as a representative from Council at about 9 am.
Congregational Retreat: Debbie Kiely scheduled the visioning retreat for Sunday, November 23rd at
church to include a potluck. Cheryl Stuart will lead the retreat using “Living Lutheran.” Pastor Nancy
will be sure to get a “Save the Date” published in all mediums and support with verbal
announcements at worship. More details to follow.
Call Committee: Judy Lojko will develop and submit the call committee process and application documents
for council review.
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Stewardship Education from Worships Music to Christian Formation: A motion was made by Diane
Bursey and seconded by Carol Rosum to move Stewardship Education under Christian Formation. The
motion was unanimously approved. Pastor Nancy will provided copies of the updated documents.
Movie “When God Left the Building”: A motion was made by Diane Bursey and seconded by Carol Rosum
to purchase the movie at a cost of $300 for congregational viewing to be held November 16, 2014. A free will
offering will be requested the day of the movie to help defray the costs. Council discussed formats to get the
best attendance possible. One suggestion is to have a regular 8 am service and start the movie during
Sunday School. This can run into 10:15 with a short closing service. A question for this model expresses
concern for how this might affect visitors. Pastor Nancy will discuss with Sara when she returns from her trip
and put together a proposal for how to organize on 11/16. Pastor Nancy will charge on her personal credit
card and will be reimbursed in the future. The motion was unanimously approved.
Housing Allowance: Council unanimously approved Pastor Nancy Vogel’s request for housing in
- Thereare no changes to Pastors current contract. The request is a formality for the 2015
Clergy taxes: “$25,000.00 of 2015 compensation is designated as Housing Allowance (Section 107 of
the Internal Revenue Code).” It was moved by Diane Bursey and seconded by Carol Rosum as
stated in the contract.
Pastor Nancy Vogel Health Benefits – The 2015 health plan benefits for Pastor Nancy will be
submitted prior to the due date. Benefits for a new pastor (Gold Plan) must be filed by SOTH with
Portico by 10/17/14.
Worship Attendance Records: A discussion whether to use red books or other means of recording member
attendance was discussed and declined by council due to anonymity expectations of the culture at this time.
The guest book will be continued.
Blood Drive: A discussion to offer a blood drive on SOTH property was postponed until the tree
trimming is completed and the Ebola scare has subsided.
Altar Flowers: Diane Bursey will review the 2014 payments for flowers and report in the November
2014 council meeting.
Council Liaison Reports
Christian Formation – Carol Rosum – report received – no actions
Worship & Music – Ellen Wachowski- report received – no actions
Small Groups – Diane Bursey – report received – no action items
Property – Michelle Candage – report received – no action items
Finance – no liaison – report received from Judy Lojko – no action items
Treasurer – Pat Quelhorst – report received – no action items
Adjournment – Motion by Diane Bursey and seconded by Carol Rosum. The meeting was adjourned
Closing Prayer – council closed the meeting with the Lord’s Prayer.
The next meeting is Thursday, November 13, 2014 at 7:00pm.
Michelle Candage, Council Secretary