COUNCIL MEETING MINUTES
Thursday, September 14, 2014
Shepherd of the Hills Lutheran Church
Members Present: Debbie Kiely, Judy Lojko, Pat Quelhorst, Carol Rossum, Diane Bursey, Ellen
Wachowski, Pastor Nancy Vogel and Michelle Candage
A motion was made by Judy Lojko to affirm Ellen Wachowski as council liason for worship and music.
It was seconded by Pat Quelhorst.
Debbie Kiely, President, opened the Meeting at 7:16pm.
Judy Lojko read the devotion entitled “God’s Leaders are Forgiven” from an ELCA devotional guide.
The August 2014 meeting minutes were reviewed. It was moved that the minutes be approved with
edits to correct the attendees listed by Diane Bursey and seconded by Judy Lojko. The motion was
Treasurer’s Report – Pat Quelhorst presented the August 2014 Financials and Treasurer’s report.
Diane Bursey moved to accept the Treasurer’s report and it was seconded by Judy Lojko. The motion
was unanimously approved.
Pastor’s Report – Action Items
Membership Database: the upgrade to the current database (Shepherd Staff) at a one-time cost of $375
was approved by council.
Professional Conference on Ministry in November: Pastor Nancy is required to attend and it was
approved by council. The cost is $400 for the conference and a supply pastor for Wednesday evening
service will be scheduled.
Sara Holton PTO: Sara Holton will be taking PTO for one week and it will include Sunday, October 12th.
Supply music will be scheduled.
Banner: An outdoor banner costing $260 to advertise the monthly worship and praise services was donated
by Thrivent funds.
Christmas Contada Music: The music costing $300 was donated by Ellen Wachowski.
2015 Confirmation Students to Luther Springs: Pastor Nancy will register all students and two
Constitution Final Draft: President, Debbie Kiely, signed the final draft of the constitution which will
be sent to the synod.
Transition Check List: The financial audit report was reviewed. In the constitution, it states an audit
committee is nominated to oversee the audit process. Even though a committee was not formed for
this audit, the audit will be submitted to the synod as conducted as no issues arose and there was
proper oversight. A proposal to change the constitution regarding the audit committee requirements
will be submitted to the congregation for review and approval at the January 2015 congregational Pat
Quelhorst will prepare documentation for the organ for potential insurance replacement.
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Pastor Nancy will update the council job descriptions and send to council for review prior to the
Wednesday worship service September 24th: Worship service will be attended at a theatre in
Winter Park. The topic is “When God Left the Building” and there will be a movie about what is
happening in the church today.
A motion was made to approve the Pastors report by Judy Lojko and seconded by Diane Bursey. The
motion was unanimously approved.
Disaster Response Plan: The plan was reviewed and approved.
Revised PTO Policy: A motion was made by Diane Bursey to approve the revised PTO policy and
seconded by Ellen Wachowski.
Full Time Employee PTO Form: A motion was made by Diane Bursey to approve the revised PTO
policy and seconded by Judy Lojko.
Cell Tower Lease Buy-Out: A motion was made to approve the “Steel in the Air” legal assessment
agreement and $2,500 cost to evaluate all cell tower offers by Diane Bursey and seconded by Carol
Rossum. The initial payment due of $500 will be sent now along with the signed agreement. The remaining
$2,000 will be paid at $500 increments each month for 4 months.
Congregational Retreat: Debbie Kiely is preparing a retreat and scheduling a facilitator. The date,
time and location will be determined.
Synod Share: The 2015 forecasted synod share of $200 per month or $2,400 for the year will be submitted
as it is due in October.
Youth Fundraiser: A Pancake Breakfast fundraiser is scheduled for October 26th.
Council Liaison Reports
Christian Formation – report submitted by Carol Rossum
Worship & Music – no meeting/no action items submitted by Pastor Nancy
Small Groups – Diane Bursey – report submitted by Pastor Nancy; no action items
Property – Michelle Candage – report received – no action items
Finance – no liaison – report received from Judy Lojko – no action items
Adjournment – Motion by Judy Lojko and seconded by Diane Bursey. The meeting was adjourned at
Closing Prayer – Pastor Nancy Vogel closed the meeting with a reading about 9/11 and a prayer.
The next meeting is Thursday, October 9, 2014 at 7:00pm.
Michelle Candage, Council Secretary