Monthly Council Minutes – May 2017

Meeting Date



Chris Russell
Pastor Dennis Schmidt
Mark Jacobetz
Larry Holihan
Jim Johnson
Diane Bursey
Tina Crawn
Carol Kenderdine
Karissa Bursey
Brad Haizlip


Marian Larson

Time, Opening, Devotions, Minutes

The meeting was called to order by Jim at 6:59 p.m. Diane offered a devotion.
Jim expressed the need for further instructions on using our Blog for the Agenda & other Council items. Larry will spend some time with Jim to go over its’ various uses.
The Reverend Dr. John (Jan) L. Setzler showed Council a video explaining Luther Springs & Luther Rock. He then gave an overview of Mission Impossible & how our Congregation can become a part of this Ministry. Reverend Jan passed around handouts with detailed information on the topic.
Minutes from the previous Council meeting were reviewed by each member. As there were no changes needed, Diane made a motion to accept them as written & Chris seconded the motion. Motion carried.

Treasurer Report

Karissa was able to get a Financial Report from Gizelle for the month of March. Since Council was unable to review them, it was decided to dispense from approving them at this time. Each member was encouraged to review the information on the Blog.

Pastor Report

Member visits – 13
New member visits – 5
Hospital Visitations – 1
Nursing Home/Hospice Visitation – 2
Private Communions – 6
Crisis Interventions – 2
Meetings – 6
Consultations – 19
Worship Services – 5
Mtg. w/Conf. Pastors – 1
Classes taught – 1
Adult Bible Study – 0
Special Worship Services – 0
Mileage for the Month – 367.7 total miles
Diane made a motion to accept the Pastor’s Report & Chris seconded the motion. Motion carried.

Committee Reports

Property Committee
Brad reported that Jason from Pest Control took care of all rodent issues on April 25, 2017. We were not charged for this service.
The new Lawn Service was put on hold until Brad can advise the current service that we are no longer going to use them. It’s been very difficult making contact with these people thus far.
Debbie from Del Air did a walk through with Pastor Schmidt. She really was trying to convince Pastor that we need a whole new AC system. The consensus was not to use Del Air. Karissa suggested Kalos. Jim is going to see if he can locate the name of our original AC service company. Diane suggested Andrews. Tina suggested Riffles. We need to locate an AC company that will listen to our concerns & address them appropriately. Our main concern is keeping the temperatures regulated throughout the buildings.
Brad stated that Clean-up is scheduled for May 20, 2017. This will entail both inside & outside of the Church. He has ordered mulch from the Boy Scouts & has sought their help for this day.Worship & Music Committee
Larry explained the duties of Donna Dyson as our Volunteer Coordinator. Donna’s fully responsible for all Service related volunteers.
Pastor’s Call Fund will be closed out once expenses for a computer, printer, hard drive, hole punch, move, book cases are deducted from this fund. Council will determine what to do with the balance at a later time. Larry made a motion to close the Pastor’s Call Fund, after making the necessary deduction. Diane seconded the motion. Motion carried.
The one Service Sunday began on May 7, 2017. Pastor & Joe are working on alternative types of liturgy for Wednesday evenings. They will be much less formal. Larry explained the plan for experimenting with a variety of Service types. Traditional Liturgy will always be on Sunday.

Old Business

Larry has already been in contact with several members of the Congregation, who donated to our Memorial Fund, to advise them that we are planning on purchasing the LED sign with their money. He still has a few more to contact. He is confident that we will have sufficient funds to purchase the sign. Royal Morris will assist with the installation.
Larry told us that the banner has arrived. They attempted to hang it, but the wind blew it down immediately. Larry is going to construct a removable frame, using pressurized wood posts.
We are still trying to determine if the speakers in the back of the Church are wired. Karissa will follow with Ed Fram.

New Business

ELCA Good Gifts will be given in honor of all Mothers on Mothers’ Day in place of distributing carnations.
Brad will be fertilizing the lawn in front of the Church & repairing the sprinkler system on May 13, 2017.
Pastor provided Council with to RSVP, if anyone wishes to attend the Joint Reformation Service which will be held on June 6, 2017 (6:00 p.m.) at Mary Queen of the Universe Church. It will be the same type of Service recently celebrated by Pope Francis in Sweden.
There will be a Synod Assembly to elect a new Synod Bishop. Two members of the Congregation (1 man & 1 woman) are to be chosen to attend. It will be held October 12, 2017 through October 14, 2017 in Kissimmee. All expenses will be paid by the Church. Diane will include this information in our Weekly Bulletin. Pastor suggested we sign up for the Synod Newsletter.
There is a sign-up sheet for our Clean-up Day, May 20, 2017 in the back of the Church. Brad described what he would like to accomplish on that day. Brad would like us to consolidate storage items so that we have them in one location. His plan is to go down the list & cross off what gets completed.
Mark inquired about using Alex on Wednesdays, for the alternative Services. If we do need his talents, it will be on the piano & he will not be paid any additional money.
The Stewardship Committee meeting scheduled for May 25, 2017 will need to be rescheduled since the Worship & Music Committee meeting is on the same date.
Mark inquired about the Secretary’s position. He is concerned that Lisa has been waiting a long time to hear about her application. Since Pastor attended Chris’ Mother’s funeral, he had to cancel the second interview. The appointment will need to be rescheduled.
Jim inquired about scholarships for VBS. Karissa explained how they use the proceeds donated. Diane mentioned that there are a few children each year that use these scholarships.

Closing, Next Meeting

Our next meeting will be June 13, 2017.
Diane made a motion to adjourn the meeting. Both Tina & Chris seconded the motion. Motion carried. Meeting ended at 8:48 p.m.
The person to do next devotion will be notified.
Pastor Schmidt provided a devotional to end the meeting.Respectively Submitted,
Carol Kenderdine,

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