Monthly Council Minutes – September 2017

Meeting Date



Pastor Dennis Schmidt
Jim Johnson
Carol Kenderdine
Marian Larson
Diane Bursey
Chris Russell
Mark Jacobetz
Karissa Bursey
Tina Crawn
Brad Haizlip


Larry Holihan

Time, Opening, Devotions, Minutes

The meeting was called to order at 6:57 p.m. Pastor Schmidt read a devotion “Think about Jesus as the focal point”
The members read the corrected minutes prior to the meeting. As there were no changes needed, Diane made a motion to accept the minutes, as written. Tina seconded the motion. The motion carried.

Treasurer Report

Jim distributed the Financial Report to the members of the Council. Jim reviewed the funds to see how much was available to fix the damages done to the Church. The Hurricane deductible is 5% of $1.4 million = $80,000.00. The adjuster was at the Church. He has been told to include everything that should be fixed. We will need all new carpeting. They will do flood cuts in the walls (18″ to 24″), replacing insulation. We will need a new ceiling. It has been recommended that we hire a professional contractor. We will request that they use non formaldehyde adhesive, which will not affect our older Parishioners. Karissa asked about the Pastor’s Call Fund. Diane made a motion to accept the Treasurer’s Report. Marian seconded the motion. The motion carried.
Diane asked that everyone check the budget and let her know if any line should be increased or decreased. She is working on the 2018 Budget.

Pastor Report

The Report was lost on the Blog. Pastor Schmidt will speak with Larry about the problem.
Pastor Schmidt has divided task, since there is so much to do.
Bills – Organization (1 copy to council, 1 to Gazella) – Karissa & Tina
Vendor Handling – Chris & Brad
Communication to Congregation – Marian & Mark
Disaster Plan & Redevelopment – Larry, Carol, Diane & Pastor Schmidt
Insurance Adjuster – Pastor Schmidt & Jim
Final Construction Decisions – Council
Jim suggested we each create a council e-mail address to be sure all members are kept in the loop.
2 Churches have contacted Pastor Schmidt about sending donations to us. Lutheran Disaster Response will help. The Synod will also help. Thursday is Pastor Schmidt’s 60th Birthday. His insurance will decrease by $600.00 Diane asked him to send this information to her.
Our garage had shingle damage and has a separate policy. It needs to have a tarp covering until we can have it attended to.
Pastor Schmidt was approached by a pastor and his wife who wanted to use our Church on Sundays at 1 p.m. until 4 p.m. and Thursday evenings for Hispanic Ministry. They would want to use the sound room. Pastor Schmidt suggested that either Larry or Wayne show them how to use the equipment. It is uncertain if they need the kitchen. There was some discussion about which days would be available for choir practice. Boy Scouts meet at 4 p.m. on Sundays, at the back of the Church. After some debate, it was decided to make an offer of between $300 and $400 a month. Diane made a motion to draw up a contract describing what is included in the agreement. Tina seconded the motion. The motion carried.
The Orchestra has signed the contract and is ready to bring it back. They are unaware of the damage done to our Church yet.
Diane made a motion to accept the Pastor’s Report. Chris seconded the motion. The motion carried.

Committee Reports

A copy of the Worship and Music Committee Report was distributed via e-mail. Spot lights were installed to emphasize the altar. We probably will not need to paint the wall now.
The Thanksgiving Dinner should have volunteers, other than Council members. Diane mentioned that there are 2 homeless camps in our area. She will talk to someone about providing food to them for Thanksgiving.
God Work our Hands has not been decided on. When Larry gets back, Pastor Schmidt will talk to him about it.
Reformation Sunday will still be held. Bratwurst is on the menu.
Donna Dyson, our Volunteer Coordinator, has been ill. The position has not worked out the way is was intended. Marian asked about the Welcome Table. Jim will ask the original volunteers for each position to start doing it again and report back to the office. The information will always get in the bulletin in a timely manner.
There was no Stewardship Report available.

Old Business

Diane is working on updating the Constitution
Jim explained to Marian what position Joe Foryan was being hired to do. Joe countered our offer, excluding the additional maintenance responsibilities. Diane made a motion to accept the offer. Chris seconded the motion. The motion carried.
A vote at a special Congregational Meeting will be required, before Council can finalize hiring Joe. The Congregation will be notified within the required guidelines. The meeting will be scheduled for October 8th at 9:30 a.m.
Peace Pole dedication has been postponed. No date has been set.
2 Services will begin again on September 24th.

New Business

38 people helped with the storm clean-up
Brad will be at the Church on Saturday spreading fertilizer

Closing, Next Meeting

Next meeting is October 17th.
Mark has devotions next month.
The meeting closed with the Lord’s Prayer

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